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Job Posting Title: Administrative Associate ---- Hiring Department: Applied Research Laboratories ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest…
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Civitech is a public benefit corporation dedicated to creating a fairer and more equitable democracy by building the tools and infrastructure needed to increase civic participation, empower Democratic candidates to win, …
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Austin, Texas, United States · On-site
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Austin, Texas, United States · Hybrid
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Austin, Texas, United States · Hybrid
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Provide complex, high-volume administrative support for the staff, students, and faculty of the Advanced Technology Laboratory. Responsibilities include managing procurements, reconciling accounts, preparing departmental forms, and coordinating visitor meetings.
Requires a high school diploma or GED and at least five years of clerical experience, including one year at the administrative assistant level. Candidates must be US citizens eligible for a government security investigation and possess strong computer skills in Word, Excel, and Adobe Acrobat.
Provide complex, high-volume administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL) within Applied Research Laboratories.
Make procurements with corporate credit card as assigned within policies/guidelines, complete associated account reconciliation, and keep detailed records.
Prepare various internal departmental forms (purchase requests, travel, shipping, visit requests, etc.).
Preparations for in-house visitor meetings, including order and delivery of refreshments/lunch.
Review and approve timesheets and maintain absent time records.
Other related functions as assigned.
High school graduation or GED.
Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
Ability to perform detail-oriented administrative work.
Three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance.
US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.
Bachelor’s degree
More than five years of experience at the Administrative Assistant level.
High accuracy in spelling, punctuation, grammar, and proofreading.
One or more years of purchasing experience with a corporate credit card and associated account reconciliation.
More than three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
Demonstrated ability to learn quickly and excel.
Eligibility for immediate access to classified information.
An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.
Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.
Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.
UT Austin offers a competitive benefits package that includes:
· 100% employer-paid basic medical coverage
· Retirement contributions
· Paid vacation and sick time
· Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
$42,000-$48,000+/negotiable based on qualifications.
Standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Possible weekend, evening and holiday work
Possible interstate/intrastate travel
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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A criminal history background check will be required for finalist(s) under consideration for this position.
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The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
What matters to our patients, matters to us.
UT Health Austin is the clinical practice of the Dell Medical School at The University of Texas at Austin. We collaborate with our colleagues at the Dell Medical School and The University of Texas at Austin to utilize the latest research, diagnostic, and treatment techniques, allowing us to provide you with an unparalleled quality of care. Your reasons for wanting to get and stay healthy are just as important to us as they are to you. We put you, your family, your goals, and your needs at the forefront of your care, bringing an elevated level of excellence to value-based health care in Texas. Our experienced healthcare professionals deliver personalized, whole-person care of uncompromising quality and treat each patient as an individual with unique circumstances, priorities, and beliefs. Where possible, we have redesigned the care model to enable patients to see multiple specialists during the same visit depending on their specific health needs. This multidisciplinary, coordinated care model makes it easier for you to get the care you need without having to make multiple trips to various locations. Our mission is to serve the community of Central Texas and beyond by not only providing care, but also supporting our physician leaders in modeling new ways of delivering care that build a better, more equitable health system. We strive to create a diverse and inclusive climate and culture that deepens our intellectual environment, impacts the academic experience, improves patient care and health outcomes, and advances equity. Working with you, your care team creates an individualized care plan to help you reach the goals that matter most to you — in the care room and beyond. For more information, call us at 1-833-UT-CARES or request an appointment at uthealthaustin.org
Offices: 1601 Trinity Street, Levels 7-9, Austin, Texas 78712, US
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