Description PenBay Technology Gorup is seeking a Legal Administrator to provide full-time support on-site working as part of a contract team with the DoW Office of the General Counsel (OGC). Job Description: Coordinate c…
Skills: Office Management, Legal Administration, Defense Travel System (DTS), Records Management, Calendar Management
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Full-time, Contract, Temporary
associate degree, bachelor degree
Posted 1d ago
~40 hrs/week
Responsibilities
Provide comprehensive administrative and office management support to the DoW Office of the General Counsel. Responsibilities include coordinating legal packages, managing travel via DTS, and maintaining secure records and calendars.
Requirements
Requires an Associate's degree or two years of relevant administrative experience and a DoD Top Secret clearance with SCI eligibility. Candidates should have experience with coordination packages and a strong understanding of DoD standards of practice.
Full job description
Description
PenBay Technology Gorup is seeking a Legal Administrator to provide full-time support on-site working as part of a contract team with the DoW Office of the General Counsel (OGC).
Job Description:
Coordinate closely with OGC offices, Directors, and Associate General Counsels for those offices and other Government and contract personnel staffing these offices.
Communicate with OGC clients regarding the staffing of their packages, taskers, cases, and other related matters.
Edit and incorporate edits from attorneys onto working legal files using MS Office and various databases, including SharePoint.
Open and close actions using the OGC suspense tracking system (STS) data file system and the OSD CATMS system.
Support efforts by performing search and data entry in the systems.
Perform both general office duties and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
Provide office management support that includes but is not limited to:
Answer phones, maintain calendars, escort non-cleared visitors in the office, maintain files (hard and electronic), records management efforts, prepare correspondence, make copies, scan documents, produce files, assist in scheduling monthly reports, provide clerical work, forms management, equipment accountability, and maintain basic office functions.
Coordinate packages within OGC, and with other OSD offices, the Joint Staff, DoD components and agencies, and other U.S. Government departments and agencies.
Receive and examine incoming requests, reports, and correspondence.
Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures/instructions, and consistency with other material cleared or in preparation.
Attend OGC and/or local DOJ training and other relevant training, as needed.
Prepare travel arrangements for the Deputy General Counsel and other federal staff.
Utilize the Defense Travel System (DTS) and assist with overall DTS administration for the organization, including but not limited to:
Acquire and update personnel data that will be used to establish traveler profiles in DTS.
Maintain updates to DTS when changes occur due to personnel actions within the organization.
Prepare authorizations.
Receive and review authorizations and vouchers in the system.
Upload travelers manually prepared and signed vouchers and all receipts into the system for approval by the Authorizing Official.
Screen and/or verify all receipts and ensure requests for payment are complete, accurate, and conform to all applicable.
Report problems to the Travel Assistance Center and follow up on fixes.
Remain current on all DTS changes.
Assist in travel arrangements for offices, to include execution under the parameters of the DoD travel regulations.
Track leave, travel, and other absences of office personnel.
Arrange Government staff entrance into various meeting locations and assist in securing parking.
Escort clients and visitors to the office for meetings with senior leadership.
Perform appropriate open and close procedures of secure workspaces and areas.
Hand-carry legal actions to other coordinating offices.
Be responsible for the distribution of incoming and outgoing official mail.
Prepare daily leadership books for the Deputy General Counsel as needed.
Address and manage office workflow tasks (tracking, organizing, and archiving) and knowledge management activities for Government attorneys and contractor staff, including but not limited to, managing office logistics and supply, developing, and maintaining office standard operating procedures and personnel administrative support.
Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
Track and coordinate all taskers within the office to ensure deadlines are met.
Manage calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.
Support efforts with utilizing the International Agreements Database (IAD) by performing search, data entry, and scanning.
Collect and process office burn bags.
Assist in updating information contained in the OGC law library.
Assist with time sheets.
Clearance Requirement: DoD Top Secret with SCI Eligibility
This is a TEMPORARY full-time position for 3 months.
Requirements
Educational Requirement
Associate’s degree or two (2) years relevant administrative experience.
Required Experience/Skills
Two years (2) of experience relevant providing office support including completing coordination packages and processing records.
Ability to accomplish tasks utilizing strong organizational and administrative skills; an ability to read, interpret, and understand legal documents and research legal sources; and communicating clearly to attorneys.
Understanding of DoD, Joint Staff, and the Military Departments standards of practice.
Leverage established relationships with other DoD components and agencies.
Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
Strong ability to multi-task, flexibility to accommodate time-sensitive and mission-critical work.
Desired Clearance/Experience/Education
Bachelor’s Degree.
Previous government, law office, corporate general counsel office, or JAG office experience.
DoD experience.
Working knowledge of the Defense Travel System (DTS).
PenBay Technology Group LLC (PenBay) is a technology solutions provider for federal government clients specializing in agile web design and development, web content management, GIS, on-site IT support services and multimedia. PenBay is a Small Business Administration (SBA) Certified Service-Disabled Veteran-Owned Small Business (SDVOSB).
Our PenBay team has extensive experience in the design, development, implementation, and support of web-based software and IT systems. PenBay is skilled at providing the consulting, design, programming, media, and support services you need to for effective digital solutions.
Founded in 1999, PenBay has offices in Union Hall, Virginia, as well as on-site staff at client locations throughout the U.S. For federal government clients, we have several preferred contracting vehicles that help you do business with us as a prime contractor or team member.
Offices: 302 Winding Way, Union Hall, Virginia 24176, US
Web Application DevelopmentGISGovernment IT SolutionsVideo & Marketing MediaDocument Collaboration & Review PlatformResponsive Web DesignSoftware DevelopmentContent Management SystemseLearningAgile
How much do Government & Public Sector jobs in Arlington, VA pay?
Based on 1687 listings with disclosed salaries, most government & public sector jobs in Arlington, VA pay between $72k–$195k per year. Individual offers vary with seniority, company size, and specialization.
How many Government & Public Sector jobs are open in Arlington, VA right now?
There are currently 2,486 open government & public sector positions in Arlington, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Government & Public Sector roles in Arlington, VA?
Companies currently hiring include Booz Allen Hamilton, Arlington Public Schools, Amazon, Accenture Federal Services, Arlington County Government, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Government & Public Sector jobs in Arlington, VA?
Yes — 765 of the 2486 open government & public sector positions offer remote or hybrid work (166 remote, 599 hybrid).
How do I apply for Government & Public Sector jobs in Arlington, VA?
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