Fiscal Operations Manager for Accessibility Services - #BVI00364
Richmond, Virginia, United States · Hybrid
$50k–$70k/yr
Senior
Title: Fiscal Operations Manager for Accessibility Services - #BVI00364 State Role Title: Gen Admin Supv I/Coord I Hiring Range: Starting salary high $50,000s up to high $60,00s commensurate with experience. Pay Band: 4 …
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$50k–$70k/yr
Full-time
Posted 16d ago
~40 hrs/week
Responsibilities
Manage critical fiscal operations including voucher processing, vendor maintenance, and the Small Purchase Charge Card Program. Lead the Braille Textbook Unit and provide guidance to staff to ensure efficient workflow and compliance with state and federal policies.
Requirements
Requires experience in employee supervision, general accounting policies, and inventory control. Candidates must be proficient in Microsoft Office and have a working knowledge of the Prompt Payment Act and CAPP Manual.
Full job description
Title: Fiscal Operations Manager for Accessibility Services - #BVI00364
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: Starting salary high $50,000s up to high $60,00s commensurate with experience.
Lead critical fiscal operations by managing vouchers, vendor maintenance, and the Small Purchase Charge Card Program while guiding staff development and driving efficient, high‑performing workflow excellence in Accessibility Services.
Why Join Us? ✅ Meaningful, mission driven impact ✅ Collaborative and supportive work culture
Job Duties:
“Telework is limited in accordance with the Commonwealth’s telework policy.”
The Division of Services will provide a quality program of individualized rehabilitation services, educational consultation, technical assistance, and instruction that will empower eligible individuals to achieve their desired levels of independence consistent with their abilities and informed choices.
We are seeking a Fiscal Operations Manager for Accessibility Services to be responsible for managing voucher processing, vendor maintenance, and administration of the Small Purchase Charge Card Program. It provides leadership and guidance to staff to support their professional development and ensure effective workflow operations.
The role upholds compliance with all applicable federal, state, and agency policies and procedures, including verification that payment approvals adhere to Prompt Payment Act requirements and the CAPP Manual.
Additionally, the position delivers high-quality customer service and administers the accessibility program that coordinates the receipt, ordering, and production of Braille textbooks funded through a grant from the Virginia Department of Education.
Duties include but are not limited to:
Performance Management
Responsible for management and operation of the Braille Textbook Unit
Manages fiscal procedures
Corresponds with Teachers of the Visually Impaired to request print copies of textbooks, update information and request more data on requests.
Recommends modifications to existing procedures and KLAS; assists with updating the design of the order/inventory control system for tracking purposes
Completes duties and/or projects as needed or directed by supervisor.
Minimum Qualifications:
Experience:
Experience supervising employees, including mentoring and providing guidance.
Extensive computer experience, including proficiency with Word, Excel and Microsoft.
Customer Service Experience.
Experience with inventory control and familiarity with inventory database systems.
Experience auditing and reviewing vendor invoices.
Experience paying invoice's
Experience tracking contract due dates and requirements.
Administrative office experience.
Experience and knowledge of general accounting policies.
Knowledge:
Working knowledge of the Prompt Payment Act.
Skills in:
Proficiency in word processing and related software tools to include business software products.
Strong Organizational Skills
Ability to:
Demonstrated ability to manage accounts payable functions, including verifying, processing, and paying invoices across varied service areas.
Work effectively in a professional environment while providing excellent customer service.
Work independently and collaboratively as part of a team.
Ability to learn and understand that Braille materials require transcription and that different Braille codes exist.
Ability to work with transcribers and assign Braille transcription requests.
Communicate effectively, both orally and in writing.
Ability to work with transcribers and assign Braille transcription requests.
Demonstrated ability to collaborate on budget planning.
Ability to complete and reconcile credit card payments and entering purchase orders accurately and promptly.
Ability to assist in the management of Library and Resource Center Contracts to include tracking due dates and requirements in the system.
Additional Considerations:
Working knowledge of the Commonwealth of Virginia’s accounting policies and procedures (CAPP Manual).
Experience with Cardinal.
Training in Accounting, Finance, or Business, or equivalent work experience.
Working knowledge of Purchasing Card policies.
Understanding of Braille transcription workflow and familiarity with inventory processes.
Assisting individuals with disabilities experience.
Special Instructions
This position has been designated a sensitive position under Va. Code § 2.2 1201.1.
A fingerprint based criminal history check is required of the finalist.
The selected candidate must complete a Statement of Personal Economic Interests as required by Va. Code § 2.2 3114.
Reasonable accommodation is available during the application/interview process per the ADA. Contact [email protected] for assistance.
Minorities, individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.
To Apply Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
We connect, protect and innovate for the Commonwealth of Virginia through IT services, cybersecurity and governance.
Industry
IT Services and IT Consulting
Company size
201-500 employees
Founded
2003
Headquarters
Richmond, VA
LinkedIn followers
6,407
VITA connects, protects and innovates IT services, infrastructure and cybersecurity for 67 Virginia agencies, 55,000 state workers and 8.6 million Virginians.
VITA's new guiding principles:
Our new vision is to be Virginia's most customer-focused technology partner, empowering the Commonwealth to achieve more through innovative, efficient and secure technology.
Our new mission is to deliver sustainable and effective results to our customers through innovative, efficient and secure services.
Our new tagline is Connecting - Protecting - Innovating
Our agency personas: we are the Commonwealth's IT protector, our partners' collaborator and Virginia's innovator.
Our new value statements:
Accountability - We take ownership for delivering on defined outcomes, being transparent and responsible for the decisions we make.
Inclusive Collaboration - We engage diverse individuals and teams from VITA, customers and suppliers to develop solutions together and foster mutually beneficial partnerships.
Growth Mindset - We embrace challenges and opportunities for growth, striving to discover innovative solutions and never accepting the status quo.
Effectiveness - We work decisively to deliver solutions by taking a data-driven approach that creates value for the Commonwealth.
Persistence - We are dedicated to accomplishing our mission by delivering timely and innovative solutions for our customers despite challenges.
Offices: 7325 Beaufont Springs Drive, Richmond, VA 23225, US
GovernmentInformation TechnologyCustomer ServiceGovernance and OversightCybersecurityand State GovernmentInformation TechnologyConsultingInformation Services
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