Jobs at EXPANSIA (Now Hiring) — 29 open

• Serve as the senior Travel Coordinator supporting business travel for a workforce of 500+ employees, providing guidance and support to other Travel Coordinators.
• Coordinate employee travel from initial travel request through final expense reimbursement, ensuring timely and accurate processing.
• Review and audit travel requests and expense reports for accuracy, completeness, supporting documentation, and compliance with company policies and applicable Federal requirements.
• Utilize SAP Concur to process and audit travel requests, reservations, expense reports, and supporting documentation.
• Apply knowledge of the Joint Travel Regulations (JTR) and FAR Part 31 when reviewing travel expenses and determining cost allowability and compliance.
• Serve as an escalation point for complex travel issues, policy questions, expense discrepancies, and exceptions.
• Provide guidance to employees and other Travel Coordinators regarding allowable expenses, per diem, lodging, transportation, documentation, and reimbursement requirements.
• Maintain accurate travel records and supporting documentation for internal reviews and audits.
• Support corporate credit card reconciliations and coordinate with Accounting, Contracts, and other internal teams to resolve travel-related issues.
• Identify opportunities to improve travel processes, internal controls, employee guidance, and overall efficiency.
• Travel and Material Expense Credit Card Reconciliation
• Coordinate and schedule meetings and manage reservations for four on-site conference rooms, including resolving scheduling conflicts and supporting meeting logistics as needed.
• Assist with the planning and coordination of company meetings, employee events, and other corporate activities, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics as needed.
• Perform required office access control and visitor coordination duties, including greeting visitors and maintaining appropriate visitor documentation.
• Maintain a consistent and reliable on-site presence during established business hours, including reporting to work on time and being at the assigned workstation and prepared to begin work at the scheduled start time.
• Provide additional Business Operations support as needed.

Clearance: Ability to obtain Secret Clearance

Education and Years of Experience: High school diploma or equivalent and 3+ years of experience in travel coordination, travel administration, expense auditing, or a related function.

• Hands-on experience with SAP Concur or a comparable travel and expense management system.
• Demonstrated experience reviewing and auditing travel requests and expense reports for accuracy, documentation, and compliance.
• Working knowledge of the Joint Travel Regulations (JTR), including per diem, lodging, transportation, and reimbursable travel expenses.
• Working knowledge of FAR Part 31, including its application to travel costs and expense allowability.
• Ability to manage a high volume of travel activity and serve as a senior resource for employees and other Travel Coordinators.
• Strong organizational, analytical, problem-solving, and attention-to-detail skills.
• Strong written and verbal communication and customer service skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to schedule and coordinate meetings and manage multiple conference room calendars, including resolving scheduling conflicts and supporting meeting logistics.
• Ability to perform required office access control and visitor coordination responsibilities.
• Ability to work on-site in California, MD, five days per week; this position is not eligible for telework.
• Demonstrated reliability and punctuality, including the ability to consistently report to the assigned workstation on time and prepared to begin work at the scheduled start time.

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Previous accounting, accounts payable, expense auditing, reconciliation, or financial operations experience.
• Experience supporting travel within a Federal Government contracting or DoD environment.
• Advanced SAP Concur experience, including reporting, workflow troubleshooting, or system administration.
• Experience serving as a lead or senior resource for other Travel Coordinators.
• Experience supporting travel for a large or geographically dispersed workforce.
• Experience with corporate credit card reconciliation.
• Experience developing travel procedures, employee guidance, training materials, or process improvements.
• Experience assisting with company meetings and employee events, including scheduling, attendance tracking, vendor coordination, food orders, and other event logistics.

$70,000 - $80,000 a year