Job Descriptions- Human Resources Department Position: Registrar Department/Campus: Campus Reports to: Operations Manager FLSA Status: Nonexempt Pay Grade: PG-1050 Job Type Full Time Work Hours Normal School hours JOB GO…
Skills: Student Records Management, Data Entry, Clerical Experience, Database Management, Confidentiality
Fort Bend Independent School District
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$18/hr–$24/hr
Full-time
high school
Posted 53d ago
~40 hrs/week
Responsibilities
The Registrar is responsible for maintaining student records, processing enrollments, transfers, and withdrawals at the campus level. They coordinate grading processes, manage cumulative folders, and handle requests for student transcripts and information.
Requirements
A High School Diploma or GED is required, and a minimum of two years of clerical experience is preferred. Candidates must be proficient in using office equipment and database software while maintaining strict confidentiality.
Full job description
Job Descriptions- Human Resources Department
Position:
Registrar
Department/Campus:
Campus
Reports to:
Operations Manager
FLSA Status:
Nonexempt
Pay Grade:
PG-1050
Job Type
Full Time
Work Hours
Normal School hours
JOB GOAL
The Registrar is responsible for maintaining student records at the campus level. Processing student enrollment, transfers, and withdrawals for the campus.
POSITION QUALIFICATIONS:
High School Diploma or GED
A minimum of 2 years clerical experience is preferred.
DUTIES AND RESPONSIBILITIES:
Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)
Keeps track of withdrawing students and ensures all exit procedures are followed.
Registers new students/withdraw students into the database
Enters data for new and previous students
Inputs the new student information into the database
Updates demographic data in computer database
Responsible for student withdrawals and documents the withdrawal reasons
Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students
Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs
Responds to TRex requests and initiates TRex requests for newly enrolled students
Responds to faxed record requests and initiates fax requests for newly enrolled students
Calls previous schools to request records for newly enrolled students.
Entering paper applications to database
Maintains student files and makes sure they are complete
Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments
Keep soft copy of all files in student folders
Maintain and respect confidentiality of student and school personnel information
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures
Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.
Handles a variety of routine technical and administrative assignments
Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies
Models non-discriminatory practices in all activities
Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices
Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
Processes and transmits requests for student information, including student transcripts for colleges and universities.
Prepares and distributes University Interscholastic League (UIL) eligibility lists.
Calculates grade point averages, class rank, and prepares honor rolls.
Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.
Assist campus administration and counselors with the preparation of reports and student data information.
Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.
Maintains confidentiality of information.
Performs other job-related duties as assigned.
SKILLS AND ABILITIES:
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to organize special programs for assigned campus.
Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.
Ability to analyze data.
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Light Work: may require occasional light lifting.
The position is in an office setting and may involve prolonged work at a desk in one location.
Graduating all students as critical thinkers and self-directed learners who are prepared for success after high school.
Industry
Education
Company size
51-200 employees
Founded
2007
Headquarters
Milwaukee, WI
LinkedIn followers
1,808
Carmen’s mission is to graduate critical thinkers and self-directed learners prepared for success in college, meaningful careers, community involvement, and family life.
We envision students achieving proficiency in scientific inquiry, creative discovery, and constructive problem-solving; professional-level skills in the uses of 21st century technology; and admission to colleges that will enable them to become civic leaders, authors, artists, scientists, teachers, doctors, or successful in any other family- and community-sustaining career.
Offices: 1712 S 32nd St, Milwaukee, WI 53215, US · 5496 North 72nd St, Milwaukee, WI 53218, US · 2500 W Oklahoma Ave, Milwaukee, WI 53215, US · 2431 S 10th St, Milwaukee, Wisconsin 53215, US · 2433 S 15th St, Milwaukee, Wisconsin 53215, US
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