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The Visa Specialist manages the application process for J-1 visa sponsorship, ensuring compliance with government regulations and internal policies. They serve as an Alternate Responsible Officer for the SEVIS database and provide guidance to host companies and international participants.
Candidates should have a bachelor's degree and 2-4 years of experience in administrative support, customer service, or program management. Proficiency in SEVIS and Salesforce is highly desirable, along with strong communication and organizational skills.
The Visa Specialist supports professional exchanges between U.S. host companies and international students and young professionals for Train USA’s approximately 3000 Intern/Trainee, Teach and Research Scholar programs annually. The Visa Specialist evaluates exchange visitor applications for visa sponsorship; and provides hosts and participants support throughout their visa application process. The Visa Specialist serves as an Alternate Responsible Officer (ARO) for DHS’s SEVIS database.
Visa Processing
• Manages the application process and provides guidance and support for host companies and approximately 250-300 participants.
• Evaluates visa sponsorship applications to determine compliance with J-1 visa regulations, as well as internal CV policies.
• Ensures that the program provides robust and meaningful training opportunities that are in line with the participant’s educational and professional experience;
• Assists host companies in the development of training programs by synthesizing information and succinctly expressing the goals and objectives of the program in a
training plan
• Monitors SEVIS deadlines and collaborates with supervisor to ensure accurate records;
• Serves as an Alternate Responsible Officer for U.S. government database (SEVIS) to issue visa sponsorship documents and update and maintain participant records.
• Monitors SEVIS deadlines and reports, as well as participant arrival information;
• Prioritizes tasks with attention to deadlines and customer expectations in a highvolume, time sensitive and client-focused environment
• Responsible for sending invoices and tracking payments.
• May periodically conduct local site visits to ensure companies meet program requirements, participants are having a positive experience and to promote Cultural Vistas’ services
Customer Service
• Educates companies, partners, and attorneys on J-1 visa regulations and CV application process and sponsorship services.
• Maintains communication with host companies, participants, immigration attorneys and Cultural Vistas’ partners around visa processing services to ensure high quality and consistent customer service.
Professional Development
• Develops and maintains an advanced knowledge of J-1 visa regulations application requirements and Cultural Vistas policies in order to properly represent Cultural Vistas throughout the process and at events
• Develops and maintains industry knowledge by seeking out educational workshops, classes and related publications.
• Takes pro-active approach to improve business functions and workflow within department.
• Work in accordance with the mission, goals, values and strategic direction of Cultural Vistas
We’re looking for the right candidate, not the perfect candidate. That’s why we encourage you to apply if you’re interested in the role and believe you’d be an asset to our team, even if you don’t check every box below:
Having one or more of the following will really catch our eye:
Click here for the link to the full job description.
For more information on our benefit offerings, please visit: https://culturalvistas.org/get-involved/work-with-us
Driving positive global change through international exchange
Founded in 1963, Cultural Vistas leverages the power of international exchange to connect lives, enhance global skills, and drive positive change.
Offices: 1250 H Street NW, Suite 300, Washington, DC 20005, US · Kurfürstendamm 61, Office K61, 10707 Berlin, DE
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