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Full-time
Professional growth opportunities, Competitive pay
Posted 8d ago
Apply by Nov 10
~40 hrs/week
Responsibilities
This position provides high-level administrative support to the executive management team while serving as the primary office manager. Responsibilities include managing office logistics, budgets, vendor contracts, and executive schedules to ensure efficient business operations.
Requirements
Candidates must have at least 5 years of administrative or office management experience, including 3+ years working with senior management. Proficiency in the Microsoft Office suite and strong organizational and communication skills are required.
Full job description
Req ID: 8082 Travel: None Number of Openings: 1
Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.
Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.
Summary
This exempt position will contribute to the efficiency of our business by providing personalized and timely support to the President and the Executive Management Team. Additionally, this role will have a high level of discretionary authority of corporate items and will have decision making capabilities on significant matters.
This position has two primary roles: 1) Executive Assistant to the President and Executive Management Team; and 2) Office Manager. As an Executive Assistant this position provides high-level administrative support to the President/Executive Management by helping to coordinate and manage the office business logistics and clerical support. This includes, but is not limited to, items such as conducting research, preparing reports, handling information requests, administrative records management and office file structure. Clerical functions will include preparing correspondence, capturing meeting agendas and minutes, tracking suspense’s, receiving visitors, arranging conference calls, arranging and managing executive travel and expenses, scheduling meetings, and assisting with conference planning and customer events. For the Office Manager role, this position will serve as the single key point of contact for the office, and will assist in establishing budgets for the office, managing day-to-day office logistics, establish office supplies and vendor contracts, manage to the established budget, and coordinate with Property Management.
Must maintain a composed businesslike image, exhibit excellent internal team building and customer service skills, possess the ability to maintain confidentiality, pay close attention to details, and manage work to meet deadlines.
Roles and Responsibilities
Executive Management Team Administrative Support
Work directly with the executive team to perform all administrative functions needed including word processing, typing correspondence, memos, and reports; conducting research; compiling data; developing spreadsheets; preparing presentations; copying; and screening/answering manager’s incoming calls.
Prepare and/or manipulate clerical/administrative documents using word processing, spreadsheet, database, and presentation software (specifically MS Office).
Meeting preparation: schedule, conduct room set-up, perform audio-visual device check(s), provide refreshments, snacks, and meals for specified meetings.
Prepare, participate, and help document meetings (e.g., agendas and minutes).
Manage assigned critical activities and deliverables to ensure due dates are met.
Handle confidential and sensitive information in strict confidence.
Read and analyze incoming memos, submittals, and reports to determine their significance and plan their distribution.
File and retrieve corporate documents, records, and reports.
Meet with individuals, special interest groups, and others on behalf of management when requested.
Manage and maintain executives’ schedules, including conflict resolution.
Prepare executives’ travel arrangements, ensuring complete and accurate reservations. Compile travel expenses, review against policy, and submit for approval.
Establish a pleasant, courteous and proficient rapport with customers and other company executives, including their administrative assistants.
Greet visitors in a courteous and business-like manner to determine their purpose for visiting.
Assist in the development, maintenance and compliance of administrative procedures and guidelines.
Office Management / Administration
Assist in developing, managing, and staying within the office fiscal year budget.
Coordinate with building management regarding a variety of facility-related items.
Ensure operation of equipment by completing preventive maintenance requirements; calls for repairs.
Maintain office supplies inventory levels; anticipating needed supplies; evaluating new office products; placing and expediting orders; verifying supplies receipts. Complete office errands and supply order pick up.
Submit and reconcile supply orders, process invoices, and reconcile purchase card charges.
Receive and sort incoming mail and deliveries and manage outgoing mail.
Maintain the safety, appearance, and cleanliness of the office space.
Coordinate with HR for entering job requisitions in SuccessFactors for open positions.
Assist in on-boarding new employees, including IT setup and system log in’s, etc.
Requirements
Min. Years Exp.:
5+ of work experience in an administrative and/or office management role.
3+ years of experience working with C-Level or Senior Management.
Competencies & Knowledge
Polished with a businesslike demeanor and ability to communicate and interact with senior internal and external individuals.
Excellent organizational skills.
Ability to comprehend, organize and execute work assignments with minimal oversight.
Ability to prioritize and address critical issues or decisions in a timely manner.
Timely communication and sharing of information with appropriate parties.
Proficiency in business enterprise tools for timekeeping, expense reporting, correspondence, presentations, and spreadsheets. Expert knowledge of Microsoft Office software suite. Ability to create spreadsheets, charts and graphs in Excel and quality presentations in PowerPoint.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Excellent written and verbal skills; Proofreading and editing skills a must.
A working knowledge of administrative policies, procedures, and organizational structure.
Finance and accounting skills to manage assigned budgets.
Negotiating skills to secure vendor contracts for office related supplies and equipment.
Manage office administration efficiently and within budget.
Ability to mentor and assist other administrative assistants, and office staff.
Personal Attributes
Committed to safety, ethical behavior, the highest level of personal, and professional conduct.
Act responsibly, specifically concerning matters of ethics and issues of a confidential nature – never breach confidentiality and seek to promote trust.
Present in an acceptable business-like appearance, maintain a positive and respectful attitude, and interact in a businesslike manner with customers, visitors and co-workers.
Exceptional interpersonal and communication skills and the ability to interface with personnel at all levels, both written and verbally.
Able to build strong relationships and partnering with key stakeholders.
Friendly, respectful, well organized, and competent demeanor.
Collaborative working style and ability to promote the spirit of teamwork.
Can help build / maintain a culture of dedicated work ethic within a fun and open work environment.
Must be able to handle multiple responsibilities simultaneously in a competent and composed manner.
Ability to positively adapt to change.
Actively participate in continuous improvement process.
Must be able to work and meet deadlines in a high-pressure environment.
Ability to occasionally work additional hours beyond the “typical” workday.
At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.
Baker is an EOE Disability/Veterans Employer.
Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [email protected] or calling 1-513-539-4000 and asking for HR.
Building Better Structures, Building Better Lives.
Industry
Construction
Company size
10,001+ employees
Founded
1968
Headquarters
Monroe, OH
LinkedIn followers
115,186
The nation's largest concrete contractor, Baker Construction specializes in all types of concrete construction and related solutions, including civil construction, deep foundations, restoration, and protection. Our expertise extends across just about every market segment imaginable, from residential towers and stadiums to mega distribution centers and NRC-regulated structures.
Whether you partner with Baker or join Baker, you work alongside an elite team that is united in our purpose to build better structures and better lives. For our clients, our unwavering commitment to high standards drives us to work safer, smarter, better, and faster in support of their goals. For our co-workers, we believe it is our duty and honor to create opportunities to advance, grow, and achieve big dreams.
We care about our work, our people, the success of every project, and the results we deliver for our clients. With a culture that thrives on the toughest challenges and always strives for excellence, we go beyond the expected.
Offices: 900 N Garver Rd, Monroe, OH 45050, US
Concrete Construction ContractorNuclearEnergyPetro-ChemicalHeavy IndustrialCommercial ConstructionRetail ConstructionStadium ConstructionCivil ConstructionIndustrial Construction
How many Finance & Accounting jobs are open in Charlotte, NC right now?
There are currently 2,179 open finance & accounting positions in Charlotte, NC listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Charlotte, NC?
Companies currently hiring include Bank of America, Truist, Wells Fargo, SMBC Group, Compass Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Charlotte, NC?
Yes — 1067 of the 2179 open finance & accounting positions offer remote or hybrid work (175 remote, 892 hybrid).
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