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The Hamlin School
San Francisco, California, United States • On-site
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Responsible for gift management, maintenance of constituent records, and data entry using The Raiser's Edge. Provides administrative support for the Advancement team and assists in the production of event materials and mailing lists.
Requires one to two years of experience in a fast-paced environment with a track record in data management. Proficiency in Blackbaud software is preferred, along with strong organizational and communication skills.
Title: Advancement Assistant (Data and Events)
Reports to: Executive Director of Institutional Advancement (EDIA)
Regular Work Schedule: Full-time; in-person: 8:30 a.m. to 5:00 p.m. with a ½ hour unpaid lunch break
Classification: Non-Exempt
Desired Start Date: August 1, 2026
Salary Range: $27-30/hour
Primary Responsibility: The Advancement Assistant (Data and Events) is responsible for gift management, maintenance of all Advancement records, and event support and preparation. Specifically, the Assistant is responsible for maintenance of all constituent records, gift processing, data entry and reporting, mailing lists and production, and production of all event materials. The Advancement Assistant works closely with the Director of Events and the Advancement Manager for Alumni Engagement & Philanthropy and also provides administrative and clerical support for the Executive Director of Institutional Advancement.
At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.
Expectation of Hamlin Employee Civility and Commitment
The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work. Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development.
Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence.
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The Advancement Assistant must be a hyper-executor with exceptional organization, attention to detail, a can-do attitude, and well-established systems for time management.
Incumbent must excel in the following core competencies:
Systems Thinking and Data Management
Project Management:
Team Collaboration
General Office Support:
Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.
Prior Experience:
Skills:
Passions and Abilities:
Physical Demands:
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