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Full-time
Tuition discount for two children, Paid holidays, Paid time off, Health insurance, Dental insurance, Vision insurance
Posted 13d ago
~40 hrs/week
Responsibilities
The Administrative Coordinator provides day-to-day administrative support to school directors and corporate leadership while managing communications and office operations. They are responsible for maintaining administrative reports, assisting with licensing compliance, and supporting various departments including hiring and accounts payable.
Requirements
Candidates must possess strong organizational, time-management, and communication skills with a high attention to detail. Proficiency in standard office technology and the ability to work independently while collaborating within a team are essential for this role.
Full job description
Join the O2B Kids Team!
O2B Early Education is on the lookout for a friendly and detail-oriented Licensing & Compliance Support Specialist! We are committed to maintaining the highest standards in early childhood education and ensuring all our centers are compliant with state regulations. If you’re excited about supporting our mission with an eye for detail and a passion for early education, we want to hear from you!
About Us:
Since our inception in Gainesville, FL, in 1998, O2B Kids has grown to have numerous locations across Florida, Georgia, Minnesota, Missouri, Alabama, and many more states! We believe in fostering a fun and supportive environment for our staff and children alike.
Responsibilities:
Provide day-to-day administrative support to school Directors, Administrators, and corporate leadership.
Serve as a first point of contact by answering and managing the main corporate phone line, assisting callers and directing questions to the appropriate team.
Provide excellent internal and external customer service with a focus on responsiveness, follow-up, and building positive relationships.
Manage user access requests and account updates across multiple company systems and platforms.
Maintain and update key administrative reports, including enrollment, projected enrollment, sales, arrears, and collections reporting.
Identify trends and areas requiring attention and communicate updates to leadership.
Provide support with past-due tuition and collections, including weekly reporting and collection correspondence.
Follow established administrative calendars, processes, and recurring task schedules to ensure deadlines are met.
Assist leadership with inbox management and day-to-day communications.
Support business and child care license renewals and annual agency profile updates.
Conduct routine audits of administrative processes, provide feedback and training, and help ensure accuracy and consistency across locations.
Assist with special projects and process improvement initiatives.
Provide general office support, including preparing documents, making copies, mailing materials, ordering supplies, and assisting with meeting preparation.
Provide administrative support to other departments as needed, including Hiring and Accounts Payable.
Maintain and update company administrative resources, spreadsheets, tools, and shared information.
Contribute to a positive workplace culture by supporting teammates, communicating professionally, following established systems, remaining open to feedback, and approaching work with a solutions-focused attitude.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Strong customer service skills and a professional, helpful approach when working with employees, leaders, families, and outside contacts.
High attention to detail and commitment to accuracy.
Comfortable learning and working within multiple software systems and online platforms.
Proficiency with email, spreadsheets, and standard office technology.
Ability to work independently while also collaborating effectively with a team.
Strong follow-through and the ability to identify what needs attention without constant direction.
Comfortable working with reports, tracking information, and performing routine audits.
Ability to handle confidential or sensitive information professionally.
Willingness to learn new processes, accept feedback, and adapt as organizational needs change.
A positive, dependable, team-oriented approach and a genuine desire to help others succeed.
BENEFITS
First four weeks of tuition for two children free at time of hire
Paid holidays for full-time employees
Paid time off for full-time employees
Health insurance for full-time employees
Dental, Vision, and other voluntary plans for full-time employees
Pet Insurance
TeleDoc
529 college savings plan
Direct deposit and paperless pay checks
401(k) with employer contribution
Employee snack and coffee station
$1,000 employee referral bonus for each referred employee
$250 employee referral bonus for each referred student
Wage is based on experience and credentials
Want to learn more about O2B Kids? Check us out at www.o2bkids.com
We help parents grow happy, successful kids! Programs Include Preschool, Afterschool, Summer Camp and Membership Classes
Industry
Education Administration Programs
Company size
1,001-5,000 employees
Founded
1998
Headquarters
Gainesville, FL
LinkedIn followers
2,406
We’re the school your child will love! We prepare your child for kindergarten success and make sure they have fun while doing it! Our play-based curriculum will ensure success for them in the future. At O2B Kids, we work hard to build independent, confident citizens of our world. Make O2B Kids your child's first school!
Founded in 1998, O2B Kids offers Preschool and Afterschool programs for children ages 0-13. Our 4 Supercenter locations offer a Family Membership that provides hundreds of weekly classes for kids, in ONE LOCATION for parents, for ONE ALL-INCLUSIVE PRICE!
Offices: 106 NW 33rd Court, Gainesville, FL 32607, US · 6680 W Newberry Rd, Gainesville, Florida, US · 1555 NW 23rd Ave, Gainesville, Florida, US · 14400 NW 152nd Ln, Alachua, Florida 32615, US · 4929 NW 43rd St, Gainesville, Florida, US
How many Education jobs are open in Gainesville, FL right now?
There are currently 376 open education positions in Gainesville, FL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Gainesville, FL?
Companies currently hiring include UF Health, Santa Fe College Business Programs, Pace Center for Girls, Diocese of St. Augustine, Florida Department of Agriculture and Consumer Services, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Gainesville, FL?
Yes — 10 of the 376 open education positions offer remote or hybrid work (4 remote, 6 hybrid).
How do I apply for Education jobs in Gainesville, FL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.