At Flynn, it's not just a job, it's a career Job Title: Office Administrator Location: Mississauga, ON Employment Type: Office, Salary, Contract (12 Months) Job Functions: Office Administration Industry: Building Envelop…
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Mississauga, Ontario, Canada · On-site
$120k–$150k/yr
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$48k–$58k/yr
Contract
Company perks, Discounts, Career development programs, In-house cafeteria, On-site gym, Free parking
Posted 5d ago
~40 hrs/week
Responsibilities
The Office Administrator will manage prequalification submissions, insurance certificates, and bond documentation for US and Canadian branches. They will also handle financial reconciliations, payroll reporting for insurance programs, and general administrative tasks.
Requirements
Candidates must have at least 2 years of administrative experience, with construction industry experience considered a strong asset. Proficiency in Microsoft Excel, including advanced functions like VLOOKUP and Pivot Tables, is required along with knowledge of insurance and surety administration.
Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
Gather & update prequalification data sheet annually.
Review, log and coordinate payments of infraction fines issued related to Fleet.
Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
Maintain logs for bonds issued for Canada and US, validating calculation and costs.
Administer payments for various billings through Perceptive platform, allocating coding as applicable.
Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
General Administration as required, includes data entry, filing, letters, etc.
Qualifications:
Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
Knowledge of COI (certificates of insurance) and surety administration.
Invoicing experience is considered an asset.
Must be organized and self-motivated with a sense of urgency.
Able to prioritize competing deadlines and manage a high-volume workload efficiently.
Courteous, professional, and customer service oriented.
Proficiency with Microsoft Office Suite and web-based software.
Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).
What We Offer:
Company perks and discounts.
On-going career development courses and programs through our in-house Flynn University
Develop life skills by learning and growing both personally and professionally.
Work on projects of various sizes and complexities.
Company subsidized in-house cafeteria and on-site gym.
Free parking.
CANRO
#LI-JH1
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$48,000 - $58,000 a year
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Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.
With offices across the USA and Canada, Flynn is the leading commercial roofing & cladding contractor in North America.
Industry
Construction
Company size
5,001-10,000 employees
Founded
1978
Headquarters
Mississauga, Ontario
LinkedIn followers
86,796
The Flynn Group of Companies is North America's leading building envelope trade contractor. Since 1978 we have been providing quality contracting services in the institutional, commercial, and industrial construction marketplace.
The Flynn Group of Companies employs in excess of 6000 people in 35 office locations and is positioned in five distinct, but related, business sectors:
- Roofing Systems
- Glazing & Curtain Walls
- Architectural Metals
- Roofing Service
- Waterproofing
Offices: 6435 Northwest Drive, Mississauga, Ontario L4V1K7, CA · 1500 Royal Pkwy, Euless, Texas 76040, US · 7260 Parkway Dr, Hanover, Maryland 21076, US · 6303 W Cameo St, Boise, Idaho 83709, US · 1850 18th St N, Brandon, Manitoba R7C 1A6, CA
Building EnvelopeCommercial RoofingGreen RoofGlazingCurtain WallArchitectural MetalsRoofing Service & MaintenanceCladdingServiceSnow Removal
How many Construction jobs are open in Mississauga, Canada right now?
There are currently 507 open construction positions in Mississauga, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Construction roles in Mississauga, Canada?
Companies currently hiring include AECOM, AtkinsRéalis, Bird Construction, CIMA+, Hatch, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Construction jobs in Mississauga, Canada?
Yes — 180 of the 507 open construction positions offer remote or hybrid work (2 remote, 178 hybrid).
How do I apply for Construction jobs in Mississauga, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.