Vienna, Austria · On-site
$65k–$80k/yr
We build AI voice agents for small and medium-sized businesses so they never miss a call and can focus on the work they actually love. Our AI handles every call automatically. But voice is just the beginning. Our vision:…
Skills: People Operations, HRIS, Payroll Management, Austrian Labor Law, Compliance
Vienna, Austria · On-site
Unternehmensbeschreibung You create experiences for our guests. As an employer, we create experiences for you. How? At The Cloud One, every day is unique. Never same-same, always thrillingly different. With us, you have …
Skills: Guest Relations, Check-in/Check-out, Reservation Management, Cash Handling, Invoicing
Vienna, Austria · Hybrid
$55k/yr
Deine Aufgaben Du bist für die eigenständige wirtschaftliche und technische Betreuung und die Verwaltung eines breit gefächerten Portfolios an Wohn- und Gewerbeimmobilien in der Steiermark zuständig. Die kompetente Berat…
Skills: Property Management, Facility Management, Commercial Real Estate Management, Residential Real Estate Management, MS Office
Vienna, Austria · Hybrid
In dieser spannenden Position sind Sie die zentrale Schnittstelle für die Abwicklung und Darstellung einer vielfältigen Palette maßgeschneiderter Finanzierungsprodukte für internationale Kommerz- und institutionelle Kund…
Skills: Corporate Loan Operations, Contract Analysis, Risk Management, Financial Product Mapping, German Language
Vienna, Austria · Hybrid
Sachbearbeiter*in im Bereich Fakturierung & Projektabrechnung (m/w/d) Für Sie da. Seit 2007. Seit 2007 ist die HAAI GmbH der Ansprechpartner für Unternehmen jeder Größe, wenn es um innovative Lösungen rund ums mobile Arb…
Skills: Invoicing, Project Accounting, Master Data Maintenance, MS Excel, German Language Proficiency
Vienna, Austria · On-site
$70k–$110k/yr
We are fonio.ai – a Voice AI that sounds like a human and handles complete phone calls. Since launching just over a year ago, more than 8,000 businesses trust our technology. We’re currently adding approximately €150,000…
Skills: End-to-end Recruiting, Talent Sourcing, Employer Branding, Onboarding, Performance Management
Vienna, Austria · On-site
Deine Aufgaben Du hast Freude daran, dich mit vielen Menschen auszutauschen, Ansprechperson für Bewerberinnen und Bewerber, Führungskräfte und Co. zu sein? In deinem Praktikum im Recruiting bekommst du Einblicke in den g…
Skills: Applicant Management, Appointment Coordination, Correspondence, Event Planning, MS Office
Vienna, Austria · Hybrid
Für die KWS Austria Saat GmbH mit Sitz in St. Pölten (Niederösterreich) suchen wir zwei engagierte und zukunftsorientierte Persönlichkeit für unser Customer Service Team im Bereich Auftragsmanagement. Bei uns erwartet Si…
Skills: Order Management, Logistics, Customer Service, SAP S/4HANA, Salesforce
Vienna, Austria · Hybrid
Für die KWS Austria Saat GmbH mit Sitz in St. Pölten (Niederösterreich) suchen wir zwei engagierte und zukunftsorientierte Persönlichkeit für unser Customer Service Team im Bereich Auftragsmanagement. Bei uns erwartet Si…
Skills: Order Processing, Customer Service, SAP S/4HANA, Salesforce, Supply Chain Management
Vienna, Austria · Hybrid
In dieser spannenden Position sind Sie die zentrale Schnittstelle für die Abwicklung und Darstellung einer vielfältigen Palette maßgeschneiderter Finanzierungsprodukte für internationale Kommerz- und institutionelle Kund…
Skills: Corporate Loan Operations, Contract Analysis, Risk Management, Financial Product Mapping, German Language
Vienna, Austria · Hybrid
2 Teilen Technische:r Sachbearbeiter:in für Anlagenbewirtschaftung ÖBB-Techn. Services GmbH Wien-Simmering, Wien 1110 AUT Normalarbeitszeit Gleitzeit 38,5 Std. req24931 Wir möchten neue Wege gehen. Und neue Wege schaffen…
Skills: Facility Management, Technical Analysis, Maintenance Planning, Budget Control, Stakeholder Management
Vienna, Austria · On-site
Company Description We call the 25hours Hotel at the MuseumsQuartier our colorful circus. Life thrives here, from the ground floor to the rooftop. Even outside our doors, there’s a vibrant park and top-tier cultural ente…
Skills: Guest Relations, Reception Management, English Fluency, Hotel Operations, Customer Service
Vienna, Austria · On-site
ID Stellenanforderung: 2119 Vollzeit/Teilzeit : Vollzeit MM ist ein weltweit führender Produzent von Consumer Packaging. Die Gruppe bietet Verpackungslösungen aus Karton und Faltschachteln mit einem attraktiven Angeb…
Skills: Professional Cleaning, Dishwashing, Hygiene Standards, Knowledge of Cleaning Agents, Teamwork
Vienna, Austria · On-site
$3k–$3k/mo
<h2 id="aufgaben">Aufgaben</h2> <p><strong>Ihre Aufgaben – mit Fokus auf Erfolg:</strong></p> <ul> <li>Operative Abwicklung der laufenden Kund:innenaufträge</li> <li>Schriftliche und telefonische Betreuung jeglicher Anfr…
Skills: Order Processing, Customer Support, Returns Management, Complaint Handling, Project Coordination
Vienna, Austria · Hybrid
<ul> <li><strong>Standort:</strong> Wien</li> <li><strong>Division:</strong> Operations</li> <li><strong>Berichtslinie:</strong> Head of Operations</li> <li><strong>Ausmaß:</strong> Vollzeit – 38,5 Wochenstunden</li> </u…
Skills: Technical Procurement, Strategic Sourcing, Supplier Management, Contract Negotiation, Supply Chain Management
Vienna, Austria · Hybrid
Group Efficiency Management promotes enable Efficiency by deploying Tools and Techniques, such as Business Process Management, Lean and Smart Automation. We also establish and operate Platforms to utilize Economies of Sc…
Skills: Data Analysis, Business Process Management, Lean, Smart Automation, Microsoft PowerPoint
Vienna, Austria · Hybrid
Im Rahmen einer umfassenden, intensiven und breit gefächerten Einschulung sowie Ausbildung setzen wir ganz bewusst auf die Förderung sowie Entwicklung von Talenten mit dem Ziel der selbständigen Übernahme von sachbearbei…
Skills: Loan Processing, Creditworthiness Assessment, Collateral Valuation, Loan Agreement Drafting, Land Registry Applications
Vienna, Austria · Hybrid
Im Rahmen einer umfassenden, intensiven und breit gefächerten Einschulung sowie Ausbildung setzen wir ganz bewusst auf die Förderung sowie Entwicklung von Talenten mit dem Ziel der selbständigen Übernahme von sachbearbei…
Skills: Building Society Financing, Creditworthiness Assessment, Loan Agreement Creation, Land Registry Applications, Loan Disbursement
Vienna, Austria · Hybrid
Group Efficiency Management promotes enable Efficiency by deploying Tools and Techniques, such as Business Process Management, Lean and Smart Automation. We also establish and operate Platforms to utilize Economies of Sc…
Skills: Data Analysis, Business Process Management, Lean, Smart Automation, Microsoft PowerPoint
Vienna, Austria · Hybrid
<p>Wir sind eine digitale Steuerberatungskanzlei mit Sitz in Wien und betreuen seit über 30 Jahren Klient:innen unterschiedlichster Größen und Branchen. Aufgrund unseres kontinuierlichen Wachstums suchen wir Verstärkung …
Skills: Bookkeeping, BMD NTCS, Account Reconciliation, Financial Statement Preparation, MS Office
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Own the entire employee lifecycle from contract signing to offboarding, focusing on building a scalable structural backbone. Responsibilities include managing payroll, compliance, HR tooling automation, and organizing company events.
Requires 1+ year of People Ops or HR experience, preferably in a startup environment, with knowledge of Austrian labor law. Candidates must be proficient in AI/automation tools and be native German speakers with strong English skills.
We build AI voice agents for small and medium-sized businesses so they never miss a call and can focus on the work they actually love.
Our AI handles every call automatically. But voice is just the beginning. Our vision: to build the world's first fully automated CRM.
8,000+ customers. >€5M ARR. ~30% monthly growth. Target until EOY: €30M.
We live ownership: you own your work end-to-end. No politics, few meetings, direct feedback.
You own everything after a candidate signs, from contracts through offboarding, and automate as much of it as possible. We are looking for someone to build the structural backbone to enable rapid scaling. 12 months ago, we were 5 people, now we are 50, next year we will be 300.
Contracts & onboarding: Manage employment contracts for all employees (direct and indirect employment), organize equipment, accounts, workspaces, and support relocation of international colleagues.
HR tooling & automation: introduce and own an HRIS tool, automate workflows across systems.
Payroll: Organize and own internal payroll processes, including variable compensation calculation of all sales teams.
Compliance & people legal: Support international hiring (EU and non-EU), time-tracking, collective agreements, international taxation topics, etc.
Compensation: Manage and monitor compensation bands across teams/countries.
Events & culture: Organize internal and external events (hackathons, off-sites, etc.)
Offboarding: Manage offboarding of employees.
Later, people development: Design feedback cycles, L&D, career development (e.g. SDR academy).
Solo, end-to-end ownership of everything people operations.
Hands-on operational work to build the foundation for automation/scaling.
Direct impact: your work has immediate influence on the culture of fonio.
Flat hierarchies: close collaboration across departments.
1+ year of People Ops, HR, or Operations experience, ideally startup or scale-up.
Knowledge about Austrian labor law, payroll, and collective agreements
Structured, hands-on working style.
AI and automation/workflow skills.
People-first, low ego. You thrive under intensity.
German native, strong English.
€65,000 to €80,000
Equity
Relocation support
Daily lunch and dinner
Equipment of your choice
Regular team off-sites
On-site in Vienna, working directly with the core-team
15 min intro call
30 min skill interview
20 min culture fit with the founders
#1 AI Communication Suite for SMBs
fonio is building the AI communication suite for small and medium businesses; so no call goes unanswered, no lead gets lost, and no customer is left waiting. What we do SMBs lose business every day to missed calls and slow responses. fonio puts AI on the front line of customer communication — handling calls and messages automatically, 24/7, without adding headcount. Our products → AI Phone Agent — answers, qualifies, and routes calls around the clock → AI WhatsApp Agent — keeps conversations moving on the channel your customers already use 9,000+ businesses across Europe run on fonio. Why join us We're a small team shipping fast from Vienna — building software that thousands of real businesses rely on every day. If you want your work to matter from day one and help define how AI changes SMB operations, fonio is the place. We're seed-funded, scaling fast across Europe, and hiring across 35+ open roles: from engineering and product to sales and marketing. Come build with us.
Offices: Wien, AT · Berlin, DE
There are currently 156 open administrative positions in Vienna, Austria listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Raiffeisen Bank International AG, Arvato Systems, Deloitte, The Cloud One Hotels, UNIQA Insurance Group, among others. Browse the listings above to see every active employer.
Yes — 70 of the 156 open administrative positions offer remote or hybrid work (1 remote, 69 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
