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Administrative Jobs in City of Stirling, Australia (Now Hiring) — 7 open

Halton Region logoHalton Region

Scheduling & Payroll Coordinator

City of Stirling, Western Australia, Australia · Hybrid

$65k–$82k/yr

Mid level

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We…

Skills: Scheduling, Payroll Processing, Microsoft Office Suite, Workforce Management Solutions, ADP

Halton Region logoHalton Region

Scheduling & Payroll Coordinator

City of Stirling, Western Australia, Australia · Hybrid

$65k–$82k/yr

Mid level

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We…

Skills: Scheduling, Payroll Processing, Microsoft Office Suite, Workforce Management, ADP Software

City Facilities Management Australia logoCity Facilities Management Australia

Cleaner Part Time - Innaloo WA

City of Stirling, Western Australia, Australia · On-site

Entry level

Join Our Cleaning Crew! What we offer: Guaranteed 3 shifts every week. Sunday, Monday and Tuesday. Required shifts: Day (10am–12.45pm) Great Pay: Competitive hourly rate + part-time loadingUniform, PPE and full training …

Skills: Cleaning, Sanitising, Vacuuming, Mopping, Dusting

City Facilities Management Australia logoCity Facilities Management Australia

Cleaner Part Time - Innaloo WA

City of Stirling, Western Australia, Australia · On-site

Entry level

Join Our Cleaning Crew! What we offer: Guaranteed 3 shifts every week. Sunday, Monday and Tuesday. Required shifts: Day (10am–12.45pm) Great Pay: Competitive hourly rate + part-time loadingUniform, PPE and full training …

Skills: Cleaning, Sanitising, Disinfecting, Vacuuming, Mopping

BAI Communications logoBAI Communications

Service Support Coordinator

City of Stirling, Western Australia, Australia · On-site

Mid level$1.9B raised

Coordinate operations, systems and contractors in a fast-paced role supporting essential communications services nationwide. WHY BAI COMMUNICATIONS It’s an exciting time to be part of BAI Communications. Building o…

Skills: Project Coordination, Contractor Management, Procurement, Financial Administration, Microsoft 365

Opal Healthcare logoOpal Healthcare

Customer Support Manager

City of Stirling, Western Australia, Australia · On-site

$76k–$87k/yr

Mid level

"At Opal HealthCare, we know that companies don’t succeed, people do." Our purpose is to bring joy to those we care for and our values of Compassion, Accountability, Respect and Excellence reflect that CARE is at the hea…

Skills: Client Consultation, Relationship Building, Leadership, Coaching, Mentoring

Carbon Group logoCarbon Group

People & Culture Coordinator (6 month contract)

City of Stirling, Western Australia, Australia · Hybrid

Mid level

Thanks for stopping by. We’re looking for our next Carbonite. If you're passionate about what you do and excited by the opportunity to grow with a forward-thinking team, we'd love to hear from you. About Carbon Founded i…

Skills: HR Administration, Employment Contracts, Onboarding, Offboarding, Employee Relations

Halton Region logo

Scheduling & Payroll Coordinator

Halton Region

City of Stirling, Western Australia, Australia • Hybrid

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Mid levelHybrid · 3 days in office

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  • $65k–$82k/yr
  • Full-time
  • high school
  • Hybrid Work Program, Flexibility, Work-life Balance
  • Posted 2d ago
  • Apply by Jul 11
  • ~35 hrs/week

Responsibilities

Responsible for developing and monitoring complex work and vacation schedules to ensure 24/7 emergency response staffing for Paramedic Services. Manages bi-weekly payroll hours, monitors staff time, and generates staffing analysis reports.

Requirements

Requires a secondary school diploma and a minimum of two years of experience in a related field. Proficiency in Microsoft Office is essential, and experience with ADP software is considered an asset.

Full job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

 

Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.

 

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements, including flexibility and improved work-life balance for our employees. This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite.

 

Posting ID: 5339
Department: Health
Division: Paramedic Services
Pay Range: $65,242 - $81,553
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: Woodlands Operation Centre - 1179 Bronte Road, Oakville
Employee Group: OCT

Vacancy Status: This posting is for an existing vacancy. 
Posting Date: June 26, 2026
Application Deadline: July 10, 2026

 

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.  

 

If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team! 

 

Job Summary

Reporting to the Supervisor of Scheduling and Administration, the Scheduling & Payroll Coordinator is responsible for providing administrative and support services to the Paramedic Services Division within the Health department.

 

Duties & Responsibilities

  • Responsible for developing, implementing, and monitoring a complex work and vacation schedule for all full-time, part-time, and occasionally Superintendent and Platoon Leader staff, ensuring all communities in Halton Region are staffed 24/7/365 for emergency response.
  • Accountable for staffing special event paramedic teams.
  • Prepare and conduct annual station bid for full time staff.
  • Monitor and maintain shift availability for part-time staff.
  • Coordinate coverage for shift cancellations due to absenteeism as well as co-ordinating schedules to accommodate vacation coverage.
  • Receive, action and approve vacation requests for all paramedics.
  • Responsible for monitoring staff time, including vacation time, lieu time, shift changes, sick time, banking of stat time, etc.
  • Prepare, document, maintain and monitor bi-weekly payroll hours for submission.
  • Compiles data to generate staffing and analysis reports as required.
  • Provides back-up coverage when required to other administrative staff within division.
  • Knowledge of collective agreements and employee standards working with both union and non-union employees.
  • Update staffing reports for Managers and Superintendents daily.
  • Regular calculations of variances, projections, payouts for all paramedics.
  • Performs other duties as assigned.

Skills & Qualifications

  • Secondary School Graduation Diploma.
  • Minimum two (2) years’ experience in a related field required.
  • Strong computer skills using Microsoft Office Suite are essential.
  • Demonstrates strong attention to detail with highly developed organizational, analytical, and interpersonal abilities.
  • Experience in Workforce Management Solutions (ADP) software is an asset.
  • An equivalent combination of education and experience.

 

Working/ Employment Conditions

Working Conditions

  • This position requires flexibility in working hours, including evenings and weekends.
  • Flexibility in working hours may be required.

 

Employment Conditions

  • Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.

Important information about your application:

  • In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process.  If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.  
  • Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.   
  • Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
  • We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
  • Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
  • If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly. 

 

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

 

#INDO

Related keywords

SchedulingPayrollParamedic ServicesWorkforce ManagementADPCollective AgreementsStaffing AnalysisMicrosoft OfficeEmergency ResponsePublic HealthAdministrative SupportVacation SchedulingPayroll HoursUnion Employees

About Halton Region

LinkedInVisit site
Industry
Government Administration
Company size
1,001-5,000 employees
Founded
1974
Headquarters
Oakville, Ontario
LinkedIn followers
45,690

The Regional Municipality of Halton serves more than 650,000 residents in the City of Burlington, the Town of Halton Hills, the Town of Milton, and the Town of Oakville. We are committed to providing high-quality, cost-effective programs and services that support well-planned, safe and healthy communities. We represent an economic hotspot that has seen an 18% increase in the number of businesses since 2010. Choose Halton for your next venture to benefit from our programs, services and supports. From our high quality of life to our thriving economy, find out what makes Halton a great place to work and a great place to live. Halton Region offers a supportive, challenging and rewarding work environment that promotes professional growth and recognizes your accomplishments and contributions. Connect with us to keep informed of opportunities in one of the fastest growing and safest municipalities in Ontario.

Offices: 1151 Bronte Road, Oakville, Ontario L6M 3L1, CA

Health CareEmergency MedicineGovernment
View all jobs at Halton Region

Frequently asked questions

How many Administrative jobs are open in City of Stirling, Australia right now?

There are currently 7 open administrative positions in City of Stirling, Australia listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in City of Stirling, Australia?

Companies currently hiring include City Facilities Management Australia, Halton Region, BAI Communications, Carbon Group, Opal Healthcare, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in City of Stirling, Australia?

Yes — 3 of the 7 open administrative positions offer remote or hybrid work (0 remote, 3 hybrid).

How do I apply for Administrative jobs in City of Stirling, Australia?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

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