Box Hill, Victoria, Australia · On-site
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Box Hill, Victoria, Australia · On-site
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The administrative assistant will manage systems and processes to support the education team in providing clinical training across acute specialty areas. Responsibilities include database maintenance, reporting, room bookings, meeting documentation, and coordinating recruitment processes for student intakes.
The role requires intermediate to advanced proficiency in Microsoft Office and M365, along with excellent organizational and customer service skills. Prior experience in the healthcare industry and familiarity with medical terminology or learning management systems are considered desirable.
Administrative Assistant – Learning & Teaching
Eastern Health
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
About the Role
This is an exciting opportunity for a dynamic and enthusiastic administrative assistant to join the Eastern Health Institute | Learning & Teaching (L&T) Directorate. This role is integral in managing systems and processes to support our education team in the provision of clinical education and training in acute specialty areas across Eastern Health.
The successful applicant will work closely with L&T leaders to coordinate administrative duties, including but not limited to database maintenance, reporting, room bookings, meeting documentation, scholarship activities, and applicant management for recruitment processes, including Transition to Specialty Practice (TSP) and Postgraduate intakes.
Refer to the attached Position Description for details.
About You
The role requires well developed customer service and communication skills, excellent organisational and prioritisation skills, IT expertise, and the ability to work under pressure whilst maintaining attention to detail.
To be successful in this role you will possess:
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment. Those that are offered and/or start between January and April do not require an up to date vaccination for influenza to progress providing they are aware of its requirement later in the year. Those that are offered and/or start between May and December require the up to date influenza vaccination prior to offer.
What We Offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.
Good to Know
If you are a current Eastern Health employee, please ensure you log in with your internal Eastern Health account via the Eastern Health Careers page to apply for this or other roles.
Please click here for the position description link
Contact Person: Melisa Richards-West, Director - Learning & Teaching (Specialist & Advanced Practice)
Contact Number: (03) 9895 4908
Contact Email: [email protected]
Secondary Contact: Lacey Strachan, Associate Director - Learning & Teaching (Specialist & Advanced Practice)
Contact Number: (03) 9895 4004
Contact Email: [email protected]
Job Closing Date: Monday 7th September 2026
Please note, applications are reviewed as soon as they are received. Advertising may end before the closing date. Applying early is encouraged.
Need help submitting your application?
Contact the Talent Acquisition Team on (03) 9955 7555 (Option 1)
Our Values in Action
Respect for all | Safe always | Partnering in care | Learning and improving every day
Our promise: healthier together
Eastern Health is one of Melbourne's largest metropolitan public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and statewide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs. Eastern Health Values in action: Respect for All, Safe Always, Partnering in Care, Learning and Improving Everyday. Want to keep up to date with your health service? Eastern Insight, our digital newsletter, is full of exciting innovations, and developments at Eastern Health. Sign up here: https://bit.ly/3ItNyri
Offices: 5 Arnold Street, Box Hill, Victoria 3777, AU · Albert Street, Upper Ferntree Gully, Victoria 3156, AU · 8 Arnold St, Box Hill, Victoria 3128, AU · 377 Maroondah Highway, Healesville, Victoria 3777, AU · Davey Drive, Ringwood East, Victoria 3135, AU
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