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We are hiring immediately for a part time ADMINISTRATIVE ASSISTANT position. Location: SBU - 162 John S. Toll Drive, Stony Brook, NY 11794. Note: online applications accepted only. Schedule: Part time schedule. 20 hours …
Skills: Administrative support, Clerical functions, Data entry, Record keeping, Vendor invoice processing
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Town of Brookhaven, New York, United States · On-site
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Town of Brookhaven, New York, United States · On-site
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Town of Brookhaven, New York, United States · On-site
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Town of Brookhaven, New York, United States · On-site
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Town of Brookhaven, New York, United States · On-site
$38k–$40k/yr
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Town of Brookhaven, New York, United States · On-site
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Town of Brookhaven, New York, United States · On-site
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Part-time
Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance
Posted 9d ago
~20 hrs/week
Responsibilities
The Administrative Assistant is responsible for providing clerical support to food service programs, including managing personnel files and directing inquiries. They also handle financial tasks such as processing vendor invoices, reconciling bank deposits, and preparing financial reports.
Requirements
The position requires previous experience in analytics, research, and implementation. Candidates must be able to work effectively with diverse stakeholders and maintain accurate records.
Full job description
We are hiring immediately for a part time ADMINISTRATIVE ASSISTANT position.
Location: SBU - 162 John S. Toll Drive, Stony Brook, NY 11794. Note: online applications accepted only.
Schedule: Part time schedule. 20 hours per week. Daytime hours in 4-hour increments. Further details upon interview.
Requirement: Previous analytics, research, and implementation experience preferred. *Internal Employee Referral Bonus Available
Fixed Pay Rate: $17.00 per hour.
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1568729.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Founded in 1969, CulinArt manages more than 250 dining facilities for corporations, law and financial services firms, independent schools, colleges and universities, graduate schools, long-term care facilities and a variety of events & entertainment destinations across the country. Our mission is to be the industry leader in providing the highest quality dining service to our clients and guests while striving to provide maximum career opportunities for all of our team members. Our success lies in our ability not merely to adapt but to revitalize and transform our services continually, pioneering the cutting-edge and unconventional. CulinArt’s extremely diverse clientele, that includes many Fortune 500 businesses and esteemed educational institutions, affords great opportunities for career-advancing within the company across multiple industry segments and geographic regions.
Job Summary
Summary: Responsible for clerical functions and administrative support of food service programs.
Essential Duties and Responsibilities:
Answer telephones and direct inquiries in a professional and client centric manner.
Maintain confidential personnel files.
Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
Enter weekly cash sales and meal counts using computer.
Perform daily bank deposit reconciliation.
Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim form for reimbursement.
Assist in preparation of end of month financial reports.
Attend in-service and/or safety meetings as required.
Maintain clean and safe work environment; ability to perform job safely.
Performs other duties as assigned.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Associates at CulinArt are offered many fantastic benefits.
Both full-time and part-time positions offer the following benefits to associates:
Retirement Plan
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Compass Group is a global leader in food services operating in over 25 countries with around 590,000 employees worldwide and generating underlying revenues of over $46 billion for the 2025 fiscal year. Our vision is to be a world-class provider of contract food services and support services, renowned for our great people, our great service, and our great results.