Santa Clara, California, United States · On-site
$77k–$118k/yr
Job Description At Springtide, a division of IPS, (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished…
Skills: Document Control, A/E/C Industry Experience, Document Distribution Planning, Quality Assurance, Electronic Indexing
Santa Clara, California, United States · On-site
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Santa Clara, California, United States · On-site
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Santa Clara, California, United States · On-site
$106k–$146k/yr
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Manage the storage, transmission, and compliance of project documents produced by clients, vendors, and consultants. Establish document distribution plans and maintain electronic and paper files through project closeout.
Requires a High School Diploma and at least 5 years of document control experience within the Architecture, Engineering, and Construction industry. Must be physically capable of site work, including climbing ladders and working in cleanroom environments.
At Springtide, a division of IPS, (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more.
We are looking for a talented Document Control Specialist to join our dedicated team at our project site in Santa Clara, California.
In this role, you will manage the storage and transmission of project documents produced by Springtide, Springtide's clients, and Springtide's vendors, subcontractors, and consultants.
Additional Responsibilities
Ensures compliance with corporate document conventions, including numbering and approvals.
Ensures compliance with project-specific document conventions, including numbering, approvals, and distribution
lists and quality assurance requirements.
Works with Project Managers to establish document distribution plans for each assigned project.
Maintains document distribution systems and schedules for assigned projects based on client, project, and contractor requirements.
Expedites review, approval, and distribution of supplier and internally produced project documents.
Establishes and maintains paper and electronic files for the assigned project in accordance with corporate requirements.
Establishes and maintains electronic indices of project documents. Generates reports to meet project requirements.
Supports preparation of transmittals for engineering and procurement documents.
Arranges cataloging, packaging, long-term storage, and disposal of project documents at the time of project closeout.
Attends project coordination meetings as required.
Provides status of engineering documents, procurement documents, and submittals as requested by project and design managers.
Maintains personal competency in relevant professional areas.
High School Diploma or equivalent.
Physical Demands
Must be able to stand, sit, and walk for prolonged periods.
Must possess the ability to stoop, kneel, crouch, and crawl as required.
Must be able to lift and move objects weighing up to 25 pounds.
Work Environment
Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
Travel
You may be assigned to a client site for an extended period.
Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
Please review the IPS Travel Policy.
Must have access to reliable transportation.
Must have the ability to travel and commute on a daily or routine basis.
Safety
This position is a safety-sensitive position.
The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.
All interviews are conducted either in person or virtually, with video required.
The salary offered for this role is between $77,000 and $118,000, but the actual salary offered is dependent on experience, skill set, and education.
Springtide Project Services is a full-service technical consultancy providing Architectural, Engineering, Construction, Project and Program Management, and Commissioning services to advanced technology industries, including the semiconductor, mission-critical data center, renewable energy, electric vehicle, and display sectors. We bring deep subject matter expertise as well as proven, reliable execution experience to bear on complex projects. The name Springtide represents our culture and values as an agile organization providing fresh, dynamic, and innovative solutions to help our clients optimize their project outcomes. We are energetic, driven, and curious, and take a sophisticated approach to every client project, enabling a critical scope to be executed; we walk in our clients’ shoes, we listen, we are curious, and we excel in a thriving collaborative culture, proactively leaning into challenges with a solutions mindset. We focus on collaborative engagement, alignment, and optimized execution, enabling our clients to do more and to achieve their business success. Springtide is a division of IPS-Integrated Project Services, LLC.
Specialties
Architecture, Engineering, Construction Management, Project Management, Program Management, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCM, and augmented resourcing services.
All qualified applicants will receive consideration for employment at Springtide without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. Springtide is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third Party Recruiters: Springtide is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with Springtide. Regardless of past practice, all resumes submitted by search firms to any employee at Springtide via-email, the Internet or directly to hiring managers at Springtide in any form without a valid written search agreement in place for a specific position will be deemed the sole property of Springtide, and no fee will be paid in the event a candidate is hired by Springtide as a result of the referral or through other means.
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Global specialist project delivery partner for Data Centre and Advanced Technology environments
Springtide is a specialist project delivery partner within the IPS Group for Data Centre and Advanced Technology environments. We support the world’s most innovative and future‑focused organizations, bringing clarity and certainty to complex programmes across data centres, semiconductors, and high‑tech manufacturing facilities. Springtide is part of the IPS Group, a Berkshire Hathaway company. The IPS Group structure provides access to a broad range of technical and operational expertise, supporting the delivery of complex projects across multiple regions. Services: Project Management Consulting (PMC) EPCM Construction Management Design & Advisory Commissioning Manufacturing Equipment Install
Offices: 201 Fuller Rd, Suite 580, Albany, New York 12203, US · 48 Chancery Lane, London, WC2A 1JF, GB
