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$75k–$85k/yr
Full-time
401(k), Competitive salary, Dental insurance, Health insurance, Paid time off
Posted 106d ago
~40 hrs/week
Responsibilities
The School Registrar manages the complete student lifecycle records from enrollment to graduation, ensuring data integrity and compliance. Key duties include maintaining transcripts, performing graduation audits, and managing the Blackbaud Student Information System.
Requirements
Candidates must have at least 2 years of registrar experience in a high school or university setting. Proficiency in student information systems, specifically Blackbaud, and Microsoft Office is strongly preferred.
Full job description
Benefits:
401(k)
Competitive salary
Dental insurance
Health insurance
Paid time off
Position Summary: The School Registrar is responsible for maintaining accurate and complete student records throughout the student lifecycle, from enrollment to graduation. This role ensures the integrity of academic data, supports compliance requirements, and works closely with counselors, faculty, and administration to manage student information, transcripts, and graduation eligibility.
Key Responsibilities:
Maintain and update student records from pre-enrollment through active enrollment and graduation.
Ensure all required student documents are collected, verified, and properly filed.
Manage student enrollment status, including new admissions, transfers, withdrawals, and re-enrollments.
Oversee and maintain academic records, including grades, transcripts, report cards, and attendance.
Perform graduation audits to verify that students meet all credit and program requirements.
Collaborate with School Counselors on course planning, credit tracking, and student progress.
Maintain and ensure data accuracy within the Blackbaud Student Information System.
Manage course coding, credit allocation, grading structures, and transcript formatting.
Generate and distribute official documents such as transcripts, report cards, and enrollment verifications.
Ensure compliance with school policies and applicable educational regulations regarding student records.
Organize and maintain student files, both digital and physical, in accordance with audit and compliance standards.
Support internal reporting and provide data as needed for school administration.
Perform other administrative duties as assigned by the school.
Qualifications:
Minimum of 2 years of Registrar experience in high school/university setting is required.
Familiarity with student information systems; experience with Blackbaud is strongly preferred.
Strong understanding of academic records management, including transcripts, credits, and graduation requirements.
High level of accuracy and attention to detail when handling sensitive data.
Strong organizational and document management skills.
Excellent communication and interpersonal skills; ability to collaborate across departments.
Ability to manage multiple tasks and meet deadlines in a fast-paced school environment.
Proficiency in Microsoft Office Suite (Excel, Word, etc.).
At Novel Prep, we believe in unlocking each student's potential. Our dedicated educators are committed to helping students overcome challenges and achieve academic success.
Novel Prep has expertise in international curriculum, offering a diverse range of courses. This includes support for the US high school curriculum, AP preparation, and competition for middle school and high school.
Our Mission:
"Empowering Students, Shaping Futures: Novel Prep's Mission is to Elevate GPAs and Guide You to Your Dream University with Confidence and Excellence."environment.
Our History:
Founded in 2013, Novel Prep initially focused on assisting international and local high school students in pursuing education in U.S. private high schools. Since 2017, we've embraced online courses, reaching 1000 students by 2019. As of the end of 2023, we've served over 7000 students, delivered 860,000+ instructional hours, helping manage overall GPA, bridging academic gaps, improving current grades, and planning for future academic success. Our goal is to prepare students for entry into top-tier universities.
Join us to unlock your potential and achieve academic brilliance. Explore our comprehensive programs and personalized approach today!!
Offices: 4010 Barranca Pkwy, 140, Irvine, California 92604, US