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Part-time
high school, associate degree, bachelor degree
Posted 26d ago
~10 hrs/week
Responsibilities
The Executive Assistant manages the Executive Director's schedule, travel, and project coordination to ensure operational efficiency. They are also responsible for preparing meeting materials and executing internal and external special events.
Requirements
A high school diploma is required, while an associate's or bachelor's degree is preferred. Candidates must possess strong organizational skills and the ability to handle confidential information with discretion.
Full job description
Overview of BLOC:
We are an inner-city ministry that lives and works in the neighborhoods we serve. Our mission exists to build relationships with our neighbors and share hope in brokenness. We target neighborhoods that are underserved. We have a staff size of about 90 where we have after school programs, a sports performance center, houses for women in sex trafficking, men and women transitional homes, a coffee shop, teaching kitchens, equine assisted learning, an immigrant welcome center, and other forms of ministry to love our neighbors.
Role Summary
The Executive Assistant (EA) supports the Executive Director by ensuring their time, projects, and responsibilities are managed efficiently. The EA acts as a central hub for scheduling, project coordination, and event execution, enabling the Executive Director to focus on strategic priorities.
Core Responsibilities
Calendar Management
Maintain the Executive Director’s schedule in Google Calendar and Outlook.
Coordinate meetings, appointments, and recurring events.
Ensure all time conflicts are resolved and priorities are clearly reflected.
Meeting Support
Prepare agendas and briefing materials.
Take and distribute accurate meeting notes/action items.
Follow up on assigned tasks from meetings as needed.
Project Coordination
Track and manage ongoing projects to meet deadlines.
Communicate progress and updates to the Executive Director.
Ensure cross-team collaboration is smooth and aligned with priorities.
Special Events
Plan and coordinate events, both internal and external.
Handle logistics including venues, invitations, and materials.
Ensure events run seamlessly and reflect the organization’s standards.
Travel Management
Arrange domestic and international travel including flights, accommodations, and ground transportation.
Prepare itineraries and necessary travel documentation.
Anticipate and resolve travel conflicts or changes efficiently.
Qualifications
High school diploma required; Associate's or Bachelor's degree preferred.
Exceptional organizational and time management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High level of discretion and ability to handle confidential and sensitive information.
Excellent attention to detail and accuracy.
10 hours a week
Related keywords
Google CalendarOutlookExecutive SupportItinerary PlanningMeeting MinutesProject TrackingLogisticsMinistryNon-profitAdministrative Support
BLOC provides opportunities for change from after school programs, to extensive women’s ministries as well as community programs for men, women and families and numerous businesses. We offer many after school activities ranging from mentoring, the arts, fitness and enrichment activities, to a supportive living environment for teens. We also have top-tier training and teaching courses where kids can work on athletics or even learn to code.
Offices: 911 W 8th Street, Cincinnati, Ohio 45203, US
Service IndustryReligionCharter SchoolsCommunitiesNon ProfitAssociation