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Full-time
high school
Posted 9d ago
~40 hrs/week
Responsibilities
The Administrative Services Coordinator performs complex clerical and administrative functions while acting as a team lead for case filing and records within the Police Department. Responsibilities include managing open records requests, coordinating with external agencies, and supervising assigned staff to ensure departmental objectives are met.
Requirements
Candidates must possess a High School Diploma or G.E.D. and at least one year of progressively responsible administrative or customer service experience. Additional requirements include passing background checks, psychological and polygraph screenings, and maintaining CJIS compliance standards.
Full job description
Uploading documents with your application: While PDFs are an acceptable file type, scanned PDFs or images (such as those created via Canva) are not supported by the applicant tracking system.
JOB TITLE: Administrative Services Coordinator
DEPARTMENT/DIVISION: Police- Business Services
REPORTS TO: Business Services Supervisor
SUMMARY: Responsible for performing intermediate-level duties in support of an assigned department to include the completion of complex clerical and administrative functions, responding to requests for information from the public and staff, creating a variety of reports and documents, and general support for assigned supervisor. Work is performed with moderate supervision.
ESSENTIAL JOB FUNCTIONS:
Performs various intermediate clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; receiving, sorting, and distributing mail; performing data entry; faxing documents; typing; and word processing.
Assists in creating a variety business documents, such as memorandums, applications, brochures, letters, agreements, flyers, and/or other related items.
Prepares, processes, receives, sorts, and distributes a variety of routine reports, lists, correspondence, exams, packets, payments, receipts, purchase orders, invoices, check requests, and/or deliveries.
Participates in monitoring and maintaining applicable office equipment. Coordinates the servicing of applicable equipment.
Compiles and organizes routine financial information in assigned area of responsibility.
Responds to requests for information from the general public; answers routine questions that can be confidential or sensitive in nature; directs visitors to appropriate locations; provides information on various departmental and city policies.
Prepares and maintains office files, to include filing and updating confidential department personnel files in assigned area of responsibility.
Monitors office supplies at assigned location; processes and maintain records to include invoices, expenses, and supply orders.
Compiles and analyzes a variety of data for reports for assigned area of responsibility.
Maintains the appearance of public areas, ensuring areas are organized and free from debris or hazardous items.
Performs other duties as assigned.
POSITION SPECIFIC JOB FUNCTIONS:
Police (Business Services)
Performs a variety of complex administrative support functions in support of the Business Services Unit for the Police Department including acting as Team Lead for the Case Filing and Records teams within the unit. As Team Leads, will act as liaisons between the Police Department and the District Attorney’s offices of Collin, Dallas, and Denton Counties, and the Texas Department of Public Safety; respond to high-level requests from these agencies by tasking appropriate personnel with follow-up work, reviewing any reported discrepancies and managing corrective actions by assigned team; receive and disseminate new business practices and requirements imposed on the Police Department by these agencies; act to modify or create business practices for assigned team in response to these new impositions; manage the fulfillment of Open Records Requests and lawful subpoenas by delegating tasks, monitoring progress, liaison with other department units and city departments, and review the final product; respond to high-level requests for data from Police Department Command Staff that fall under assigned team’s duties; respond to complaints involving the Business Services Unit.
May act as Business Services Coordinator in his/her absence, as directed.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of administrative support principles and practices in assigned area of responsibility;
Knowledge of modern office procedures, methods, and equipment;
Knowledge of filing procedures and practices;
Knowledge of report preparation techniques;
Skilled in providing customer service to various customers
Skilled in reading, interpreting, applying, and explaining rules, regulations, policies, and procedures;
Skilled in preparing and processing a variety of documents and forms;
Skilled in performing basic mathematical calculations;
Skilled in maintaining records;
Skilled in maintaining sensitive and confidential information;
Skilled in handling multiple tasks simultaneously;
Skilled in prioritizing and organizing tasks;
Skilled in keyboarding;
Skilled in operating a variety of modern office equipment;
Skilled in operating a computer and related software applications;
Skilled in communicating effectively with a variety of individuals.
Police (Business Services) Additional
Skill in planning and implementing departmental procedures and objectives.
Skill in effectively supervising and delegating duties to assigned staff.
Skill in resolving customer complaints and concerns.
Knowledge of Open Records Request laws, procedures, and policies.
MINIMUM QUALIFICATIONS:
High School Diploma or G.E.D.
1 year of progressively responsible administrative or general office experience.
1 year of customer service or direct public contact experience.
PREFERENCES (if applicable):
Bilingual in English and Spanish.
Police (Business Services)
Two years increasingly responsible experience in a related area of experience such as a busy office environment with multiple personnel requiring frequent interactions with customer and management personnel while handling confidential information; or
Two years of experience in Police Records.
Completed Open Records Training that meets the requirement of Texas Government Code Sec. 552.012
The City of Carrollton is located in the heart of the Dallas-Fort Worth area and is a vibrant corporate and residential community. Carrollton's location and business cost advantages attract and support a diverse local economy. Over 5,000 businesses call Carrollton home. Manufacturing, construction trades and wholesale trades are some of the largest economic sectors as well as finance, insurance and real estate.
Residents are drawn to the City for its high quality of life, abundant parks, schools and safe neighborhoods. In 2008, MONEY Magazine ranked Carrollton 15th in the country as the Best Place to Live and Forbes Magazine recently ranked Carrollton #12 for "America's Best Places to Move."
Offices: 1945 Jackson Rd E, Carrollton, TX 75006, US
Based on 2296 listings with disclosed salaries, most security & safety jobs in Texas pay between $69k–$181k per year. Individual offers vary with seniority, company size, and specialization.
How many Security & Safety jobs are open in Texas right now?
There are currently 15,831 open security & safety positions in Texas listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Security & Safety roles in Texas?
Companies currently hiring include Allied Universal, UTMB School of Health Professions, Amazon, Texas Health and Human Services, ABM Industries, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Security & Safety jobs in Texas?
Yes — 1324 of the 15831 open security & safety positions offer remote or hybrid work (472 remote, 852 hybrid).
How do I apply for Security & Safety jobs in Texas?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.