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Full-time
bachelor degree
Posted 6d ago
~40 hrs/week
Responsibilities
The Executive Assistant will provide dedicated onsite support to the Vice President & General Manager, managing complex calendars, communications, and stakeholder engagement. They will also coordinate leadership meetings, travel logistics, and strategic business operations to ensure executive efficiency.
Requirements
Candidates should have at least 5 years of experience supporting senior executives in a multinational or matrixed organization. A bachelor's degree is preferred, along with advanced proficiency in Microsoft Office and exceptional organizational and communication skills.
Full job description
Silent-Aire, a Johnson Controls company, is a global leader in the design, engineering, manufacturing, and deployment of innovative data centre infrastructure solutions. We deliver mission-critical solutions to some of the world's largest technology companies, enabling highly efficient and sustainable data centre operations across global markets.
Position Summary
We are seeking an experienced, highly professional Executive Assistant to provide dedicated onsite support to the Vice President & General Manager of Silent-Aire EMEA & APAC. This role serves as a trusted partner to the executive leader, ensuring the efficient management of business priorities, executive communications, stakeholder engagement, and operational activities across a multi-regional organization.
The successful candidate will thrive in a fast-paced, international environment and demonstrate exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities while maintaining the highest levels of professionalism and confidentiality.
Key Responsibilities
Executive Support
Manage a complex and dynamic calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments.
Coordinate and prepare executive schedules, ensuring alignment with strategic business priorities.
Manage incoming communications, correspondence, and requests on behalf of the Vice President & General Manager.
Prepare presentations, reports, briefing materials, agendas, and meeting documentation.
Track action items and follow up with leadership teams to ensure timely execution and accountability.
Stakeholder Management
Serve as a key point of contact for senior leaders, customers, partners, and internal stakeholders across EMEA, APAC, and global functions.
Facilitate communication and collaboration between executive leadership and cross-functional teams.
Build strong working relationships across the organization and represent the executive office with professionalism and discretion.
Meeting & Event Coordination
Organize leadership meetings, town halls, business reviews, and executive workshops.
Coordinate meeting logistics, agendas, presentations, and minutes.
Support planning and execution of regional leadership events, customer engagements, and strategic business meetings.
Travel & Expense Management
Arrange complex domestic and international travel itineraries.
Manage travel logistics, accommodations, visas where required, and contingency planning.
Process expense reports and ensure compliance with company policies.
Business Operations Support
Assist with annual planning cycles, leadership reviews, and strategic initiatives.
Support the preparation of business performance reports and executive dashboards.
Coordinate confidential projects and administrative activities on behalf of the executive leadership team.
Maintain accurate records and documentation in accordance with company standards.
Confidentiality & Governance
Handle highly confidential business, financial, and personnel information with discretion and integrity.
Ensure sensitive information is managed appropriately and maintained securely.
Support governance activities and adherence to organizational policies and procedures.
Required Qualifications
Bachelor's degree or equivalent experience preferred.
Minimum 5 years' experience supporting senior executives, preferably at Director, Vice President, General Manager, or C-suite level.
Experience supporting leaders within a multinational or matrixed organization.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word.
Proven experience managing complex calendars, international travel, and executive priorities.
Exceptional written and verbal communication skills.
Strong organizational skills with the ability to manage multiple competing priorities.
Preferred Qualifications
Experience supporting global or regional leaders across multiple geographies.
Previous experience within engineering, construction, manufacturing, technology, data centre, or infrastructure industries.
Experience coordinating leadership events, board meetings, or executive-level presentations.
Key Competencies
Executive presence and professionalism
Excellent judgment and decision-making
Strong stakeholder management skills
High attention to detail
Proactive and solutions-focused mindset
Ability to work independently with minimal supervision
Adaptability and resilience in a fast-paced environment
Exceptional confidentiality and integrity
Strong planning, prioritization, and execution skills
What Success Looks Like
Executive time is optimized through proactive calendar and priority management.
Leadership meetings and communications are executed seamlessly.
Stakeholders receive responsive, professional support.
Business priorities, follow-ups, and key deliverables are effectively coordinated.
The Vice President & General Manager is enabled to focus on strategic leadership and business growth.
Johnson Controls is a global leader in thermal management, mission-critical building systems, energy efficiency and decarbonization. We help our customers use energy more productively, reduce carbon emissions and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing and higher education.
For more than 140 years, Johnson Controls has been delivering performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turning goals into real-world results and helping move society forward.
Visit johnsoncontrols.com for more information.
Offices: Milwaukee, Cork, Ireland T12 X8N6, IE · Milwaukee, Milwaukee, Wi 53202, US · Milwaukee, Plymouth Charter Township, MI 48170, US · 1051 Floyd Dr, Lexington, KY 40505, US · 6046 12 St SE, Calgary, AB T2H 2X2, CA
EngineeringManufacturing OperationsSalesBuilding AutomationFire & Hazard ProtectionIndustrial RefrigerationHVACSecurityand SustainabilitySmart Building
How many Manufacturing jobs are open in Dublin, Ireland right now?
There are currently 305 open manufacturing positions in Dublin, Ireland listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Manufacturing roles in Dublin, Ireland?
Companies currently hiring include Fohntech Group, Viatris Connect, Allergan, Primark, Amazon, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Manufacturing jobs in Dublin, Ireland?
Yes — 83 of the 305 open manufacturing positions offer remote or hybrid work (4 remote, 79 hybrid).
How do I apply for Manufacturing jobs in Dublin, Ireland?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.