The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulat…
Skills: Computer Skills, Attention To Detail, Organization, Microsoft Office Suite, Adobe Pro
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$20/hr
Full-time
Posted 21d ago
~40 hrs/week
Responsibilities
Responsible for preparing and managing export documentation for perishable goods in cold storage to ensure international trade compliance. Coordinates with internal warehouse staff and external customers to facilitate smooth shipping processes.
Requirements
Requires high proficiency in Microsoft Office and Adobe Pro along with exceptional organizational skills and attention to detail. Candidates must be willing to learn regulatory processes and the Agile Export Process during training.
Full job description
The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes.
The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.
Key responsibilities:
Document preparation:
Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
Accurately input product details, quantities, weights, and shipping information into export documents.
Verify compliance with USDA and destination country export regulations.
Coordination with external customers:
Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
Communicate with external customers to provide necessary export documents.
Coordinate with product suppliers to gather customer details and export requirements.
Compliance and quality control:
Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
Recordkeeping and reporting:
Maintain organized digital and physical files of all export documents and related correspondence.
Generate reports on export activities, including shipment tracking and compliance status.
Required skills:
Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
Requires an extremely high level of organization and continuous follow-up of outstanding documents.
Excellent attention to detail and accuracy in data entry.
Proficiency in Microsoft Office Suite and Adobe Pro.
Strong communication and interpersonal skills to collaborate with internal departments and external customers.
Related keywords
Export DocumentationCold StorageInternational Trade RegulationsCustoms RequirementsUSDA Export Health CertificatesBills Of LadingPacking ListsComplianceQuality ControlShipment TrackingAgile Export ProcessMicrosoft OfficeAdobe ProPerishable GoodsExport Control Laws
Transportation, Logistics, Supply Chain and Storage
Company size
11-50 employees
Founded
2020
Headquarters
Atlanta, GA
LinkedIn followers
7,327
Agile Cold Storage is focused on safety and service. We will partner with North American food manufacturers, processers, and growers in need of temperature controlled warehouses to service their customers and will bring proven technologies and flexible problem solving to assist them in resolving their supply chain challenges.
Based on 2402 listings with disclosed salaries, most logistics jobs in Illinois pay between $60k–$132k per year. Individual offers vary with seniority, company size, and specialization.
How many Logistics jobs are open in Illinois right now?
There are currently 12,262 open logistics positions in Illinois listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Logistics roles in Illinois?
Companies currently hiring include Domino's, Dollar Tree Stores, O'Reilly Auto Parts, Lowe's Companies, Inc., RJW Logistics Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Logistics jobs in Illinois?
Yes — 756 of the 12262 open logistics positions offer remote or hybrid work (166 remote, 590 hybrid).
How do I apply for Logistics jobs in Illinois?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.