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Austin, Texas, United States · On-site
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Manage complex dual-system scheduling and travel logistics for providers and employees within the Pedi Neurosciences department. Oversee financial administrative operations, event planning, and general departmental continuity and procurement.
Requires a high school diploma or one year of applicable experience, with a preference for those with administrative experience in clinical or academic medical environments. Candidates should possess technical agility in managing complex calendars and a track record of project coordination.
Location: Austin, TX
Facility: DC - Specialty Pavilion
Department/Specialty: Pedi Neurosciences
Schedule: Full Time | Monday - Friday 8:00a - 5:00p
Execute Complex Dual-System Scheduling by managing sophisticated calendars across both UT and Ascension platforms to ensure seamless coordination for providers and employees.
Direct Global Travel & Expense Logistics by orchestrating professional travel arrangements and managing the end-to-end reimbursement process with strict adherence to institutional policies.
Lead Financial Administrative Operations by overseeing accounts payable and receivable functions to maintain departmental fiscal health.
Orchestrate High-Impact Events & Conferences by spearheading the planning, coordination, and physical setup of departmental meetings and guest conferences.
Drive Project & Clinical Support Initiatives by providing high-level administrative assistance to clinical managers and providers, ensuring specialized projects stay on track and organized.
Manage Departmental Continuity by directing supply procurement and serving as the primary professional point of contact for guests and visiting clinicians.
Education:
Proven Administrative Mastery: Significant experience as an Administrative Assistant, specifically supporting clinical practices, providers, or senior healthcare management.
Healthcare Industry Acumen: A deep understanding of the nuances within a clinical or academic medical environment.
Event & Project Coordination: A track record of successfully planning events and managing project-based workloads with minimal supervision.
Technical Agility: The ability to navigate multiple complex calendar systems
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.
Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
Answering God's call to bring health, healing and hope to all. Ascension is one of the nation’s leading non-profit and Catholic health systems, with a Mission of delivering compassionate, personalized care to all, with special attention to those most vulnerable. In FY2025, Ascension provided $1.7 billion in care of persons living in poverty and other community benefit programs along with $1.8 billion of unreimbursed care for Medicare patients. Across 16 states and the District of Columbia, Ascension’s network encompasses approximately 97,300 associates, 25,300 aligned providers, 90 wholly owned or consolidated hospitals, and ownership interests in 29 additional hospitals through partnerships. Ascension also operates 22 senior living facilities and a variety of other care sites offering a range of healthcare services.
Offices: 101 South Hanley Rd., Suite 450, St. Louis, MO 63105, US · 4600 Edmundson Rd, St. Louis, MO 63134, US
There are currently 2,691 open healthcare positions in Austin, TX listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Ascension, Texas Health and Human Services, CVS Health, UT Health Austin, Aiken Regional Medical Centers, among others. Browse the listings above to see every active employer.
Yes — 383 of the 2691 open healthcare positions offer remote or hybrid work (108 remote, 275 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
