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Provides high-level administrative support to the Chief Philanthropy Officer and other PGP leaders, focusing on complex calendar management and departmental operations. Manages donor communications, board committee support, and coordinates logistics for events and travel.
Requires 3+ years of relevant experience in fundraising, development, or philanthropy with strong organizational and communication skills. Proficiency in Microsoft 365 and experience with platforms like Salesforce and Smartsheet is required.
Executive Assistant, Philanthropy & Gift Planning
Location: San Francisco, CA Department: Philanthropy & Gift Planning Type: non-exempt
Min. Experience: Intermediate
The hourly compensation for this full-time position in FY27 is: $54.10/hr
All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic life.
Anti-racism, Boldness, Equity, Rooted in Community
The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization, we expect staff to incorporate learning into their core work and the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing, and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation.
The Executive Assistant, Philanthropy & Gift Planning, is part of the Philanthropy & Gift Planning (PGP) department which is responsible for engaging donors to raise funds and move resources into the community. The position reports to the Chief Philanthropy Officer (CPO) and is responsible for assisting staff with semi-routine and semi-complex administrative or functional activities. Supports senior level leaders and their teams in calendaring, small project management, invoice processing, supporting events and ensuring overall efficiency of departmental operations. This role helps shape team culture, and successful candidates will be proactive, accountable and have a passion for working in fundraising, development, and/or philanthropy.
The Executive Assistant provides direct support to the Chief Philanthropy Officer and supports the Senior Director, Gift Planning; Senior Director, Philanthropic Services; and Director, Donor Operations & Strategy.
The Executive Assistant provides day-to-day assistance and overall administrative support to the PGP leadership team. In partnership with the CPO, the role provides administrative support to the PGP Committee of the board. Communicates with major donors for scheduling and other correspondence. Collaborates with key stakeholders with the foundation to support the strategic goals of the PGP Department.
Authority
The position works cross-functionally with other assistants at the foundation and across many departments to achieve mutual goals.
Role
Tasks
We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align exactly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Compensation: The San Francisco Foundation offers a very competitive total compensation package including base compensation in alignment with our organizational budget size and rich medical and fringe benefits offerings. This position pays $54.10 per hour. You may read more about our compensation philosophy and benefits on the career page.
Remote Work Policy: The Foundation has adopted a long-term hybrid in-person and remote work policy. Dedicated to its employee health and safety, The Foundation will continue to make decisions in accordance with San Francisco County and California mandates. Employees must reside or plan to relocate to California if hired.
Requesting Accommodations: The Foundation is committed to the full inclusion of all qualified individuals. As part of this commitment, The Foundation will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].
The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply.
We are committed to advancing racial equity and economic inclusion in the Bay Area.
Founded in 1948, the San Francisco Foundation is one of the nation’s largest community foundations — a grantmaking public charity dedicated to improving life within a specific local region. Our mission is to mobilize resources and act as a catalyst for change to build strong communities, foster civic leadership, and promote philanthropy in the San Francisco Bay Area. Together with community leaders, nonprofits, and donors, we are committed to advancing racial equity and economic inclusion to ensure that everyone in the Bay Area has a chance to attend a good school, get a good job, live in a safe and affordable home, and have a strong political voice.
Offices: One Embarcadero Center, Suite 1400, San Francisco, CA 94111, US
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