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Department Project Administrator, Senior (Intelligence Center)
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$106k–$159k/yr
Full-time
bachelor degree, postgraduate degree
Competitive Benefits, Professional Development Opportunities
Posted 11d ago
~40 hrs/week
Responsibilities
Provide high-level administrative and operational support to Department Managers and Project Leaders within the Intelligence Center. Coordinate project logistics, sponsor engagements, and departmental activities to ensure successful execution of IC projects.
Requirements
Requires a minimum of 5 years of experience with a Bachelor's degree (or equivalent) and an active TS/SCI clearance with a current CI Polygraph. Must be a U.S. citizen with strong organizational skills and experience in professional administrative coordination.
Full job description
Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities for career growth, and a culture of innovation that embraces adaptability, collaboration, technical excellence, and people in partnership. If this sounds like the choice you want to make, then choose MITRE - and make a difference with us.
The National Intelligence Division within MITRE’s Intelligence Center is seeking a Department Project Administrator, Senior to provide administrative, coordination, and operational support to Department Managers, Intelligence Community (IC) Project Leaders, and project teams supporting the IC.
The Department Project Administrator serves as a key member of the department support team, helping coordinate day-to-day administrative activities, sponsor engagements, project logistics, and departmental operations. This role supports successful execution across multiple projects by assisting with scheduling, meeting coordination, travel arrangements, visitor support, action-item tracking, onboarding activities, and other administrative functions that enable project and department success.
The position reports directly to the Operations and Integration Group Leader.
Roles & Responsibilities:
The Department Project Administrator provides administrative and coordination support to Department Managers, Project Leaders, and project teams, including but not limited to:
Assist Project Leaders and project teams with administrative aspects of project execution, including meeting scheduling, documentation support, and coordination of routine project activities.
Coordinate meetings, calendars, conference rooms, and logistics for Department Managers, Project Leaders, and project teams.
Support sponsor engagements by assisting with the coordination of meetings, briefings, visits, demonstrations, and events hosted at MITRE.
Assist with visitor processing, facility reservations, security coordination, and meeting logistics associated with sponsor engagements.
Track action items, meeting outcomes, and administrative follow-up activities in support of projects and department operations.
Provide administrative support for department activities, including staff meetings, workshops, training events, recognition activities, and team events.
Assist with staff onboarding, access requests, workspace coordination, and related SCIF administrative processes.
Support travel planning, expense reporting, and coordination activities in accordance with MITRE policies and procedures.
Maintain department records, distribution lists, organizational documentation, and other administrative materials.
Coordinate with Administrators, Project Leaders, security personnel, facilities staff, and other enabling organizations to support efficient operations.
Handle sensitive information with professionalism, discretion, and sound judgment.
Support continuous improvement of administrative processes and documentation practices.
Basic Qualifications:
Typically requires a minimum of 5 years of related experience with a Bachelor’s degree; or 3 years and a Master’s degree; or a PhD with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.
Active TS/SCI with current CI Polygraph.
Demonstrated experience providing administrative, project support, office management, or coordination support in a professional environment.
Strong organizational and time-management skills with the ability to manage multiple tasks and competing priorities.
Experience coordinating meetings, schedules, events, travel, or other administrative activities.
Strong written and verbal communication skills.
Ability to work effectively with project teams, sponsors, and internal stakeholders.
Attention to detail and ability to handle sensitive information appropriately.
Active TS/SCI with a current polygraph.
Per the U.S. Government’s eligibility requirements for a clearance, U.S Citizenship is required
This position has an on-site requirement of 5 days a week on-site
Preferred Qualifications:
Experience supporting Intelligence Community, national security, or federal government programs.
Experience supporting Project Leaders, project teams, or organizational leadership.
Familiarity with MITRE administrative systems and processes, including Workday, Concur, and related tools.
Experience coordinating sponsor visits, meetings, briefings, or events.
Experience working in a fast-paced, matrixed organization supporting multiple stakeholders.
This requisition requires the candidate to have a minimum of the following clearance(s):
Top Secret/SCI/Polygraph
This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
Top Secret/SCI/Polygraph
Salary compensation range and midpoint:
$106,000 - $132,500 - $159,000 Annual
Work Location Type:
Onsite
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.
MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE’s employment process, please email [email protected] for general support and [email protected] for intern positions. This service is for individuals requiring reasonable accommodation requests. Please note that vendor solicitations will not receive a reply.
MITRE is a nonprofit systems engineering, applied research, and advanced technology organization. We’re a leader in federally funded research, delivering deep technical integration, developing rapid prototypes, and innovating in the public interest.
We serve as a force multiplier across multiple U.S. government agencies to bring together the right technologies and partners. Addressing complex mission challenges, we strengthen our nation’s security, health, and prosperity.
Offices: 7515 Colshire Dr, McLean, VA 22102, US · 202 Burlington Rd, Bedford, MA 01730, US
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