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Provides administrative support for the Specialty Leasing department, including processing rent, managing lease agreements in Salesforce, and maintaining tenant files. Assists with lease negotiations, enforcement of mall rules, and coordination of tenant-related functions.
Requires 3 to 5 years of office administrative experience and a high school diploma or equivalent, with some college preferred. Must possess strong bookkeeping skills and proficiency in Microsoft Office and Salesforce.
PRIMARY PURPOSE:
This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants.
PRINCIPAL RESPONSIBILITIES:
Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements. This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce.
Is responsible for printing, mailing, and receiving tenant execution of lease agreements.
Obtains and processes all monthly temporary tenant sales and overage rent; and insures payments are received on time. Reviews and updates Financial Reports related to rent processing. This includes weekly review of accounts receivables, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc.
Sets up and maintains LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner.
Answers telephone and handles incoming calls for the SL department and the Specialty Leasing Manager.
Assists with enforcing mall and lease required rules and regulations, initiates lease violation and default letters to SL tenants; collects and deposits late fees and fines and initiates cancellation and termination notifications, where applicable.
Assists with SL lease negotiations and renewals and tenant set-ups, as directed.
Coordinate all tenant-related functions in order to maintain a quality program. This includes work orders, signage, tenant set ups, visual merchandising and take downs as directed.
MINIMUM JOB REQUIREMENTS:
Skills, Knowledge and Abilities:
Excellent communication skills (telephone, written and interpersonal)
Excellent organizational skills
Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and
Internet Software
General bookkeeping and accounting skills
Ability to understand financial reports and extract information
Ability to maintain confidentiality with particular regard to mall and tenant information
and company financial information
Independent planning, prioritizing and administrative abilities.
Diplomacy
Typing 65 – 75 WPM
Required Experience and Education:
3 to 5 years of office administrative experience
High School Diploma or equivalent
Some college or professional school preferred
Problem Solving Environment:
The majority of tasks require independent planning and prioritization. The Specialty Leasing Administrative Assistant must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.
This Is Retail Transformed. This Is Simon.
Simon is a global leader in the ownership of premier shopping, dining, entertainment and mixed-use destinations and an S&P 100 company (Simon Property Group, NYSE: SPG). Our properties across North America, Europe, and Asia provide community gathering places for millions of people every day and generate billions in annual sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management & leasing. Employment at Simon is considered the pinnacle of a career by real estate professionals due to our leadership position in the industry. With a total market capitalization of over $80 billion, we are well positioned to continue to deliver strong financial results and create shareholder value. Headquartered in Indianapolis, Indiana, we employ approximately 4,800 people across the United States.
Offices: 225 W Washington St, Indianapolis, IN 46204, US · 60 Columbia Rd, Morristown, NJ 07960, US · 399 Park Ave, New York, NY 10022, US · 5425 Wisconsin Ave, Chevy Chase, Maryland 20815, US
Based on 292 listings with disclosed salaries, most finance & accounting jobs in Miami, FL pay between $42k–$200k per year. Individual offers vary with seniority, company size, and specialization.
There are currently 898 open finance & accounting positions in Miami, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Miami Health System, Bank of America, Royal Caribbean Group, JPMorganChase, Jackson Memorial Hospital, among others. Browse the listings above to see every active employer.
Yes — 309 of the 898 open finance & accounting positions offer remote or hybrid work (116 remote, 193 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
