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$7k–$9k/mo
Full-time
Posted 1d ago
~40 hrs/week
Responsibilities
The Document Management Specialist will manage reporting quality and stakeholder alignment across Tech NL, Finance, and Procurement departments. They will also provide consultative support to the CIO Office, ensuring audit-ready processes and effective tracking of metrics and OKRs.
Requirements
Candidates must have a proven track record in governance, stakeholder management, and structured execution within complex environments. Proficiency in English and experience working in large global matrix organizations are essential requirements for this role.
Full job description
ING Hubs Poland is hiring!
The expected salary for this position: 7000 - 8500 PLN
The financial ranges specified in the announcement are adjusted and may differ from the range specified in the remuneration regulations.
We’re looking for you, if you:
Have proven track record and skills in governance, stakeholder management, and structured execution in a complex (Tech/Finance/Procurement) environment.
Possess organizational sensitivity, collaborating effectively with diverse stakeholders.
Have experience working in a large global (matrix) organization.
Are proficient in stakeholder management, comfortable operating at senior leadership levels.
Have excellent level of English.
You’ll get extra points for:
Being Persistent and flexible in overcoming challenges; taking ownership and doesn’t give up easily.
Proactive attitude, getting things done.
Analytical skills with a good sense of detail.
Ability to filter and synthesize a wide range of information whilst able to focus on essentials and priorities.
Being effective and highly appreciated team player.
Anticipating and balancing the needs of multiple stakeholders.
Ability to simplify complexity and drive operational excellence.
Experience in a financial environment.
Your responsibilities:
Management information. Improve the quality, transparency, and timeliness of reporting by connecting data from different sources and producing actionable insights for senior stakeholders.
Stakeholder alignment. Coordinate across Tech NL, Finance, Procurement, Risk, and vendors to unblock delivery, align expectations, and ensure adherence to agreed ways of working.
Process & controls. Help maintain audit-ready processes and support continuous improvements in approval flows, documentation quality, and control evidence.
Metrics & OKRs. Define and refine relevant metrics, translate objectives into measurable outcomes, and track progress with clear RAG status and narratives where needed.
Consultative support. Act as a trusted advisor to the CIO Office lead and domain leadership, able to structure ambiguity, simplify complexity, and drive outcomes.
Procurement support (eProfit/iBuy). Guide users on requisitions, invoices, contracts and POs, including roles/visibility and approval routing.
Issue resolution & data quality. Investigate and escalate blockers (e.g., contract visibility/updates, missing fields) and correct data to keep workflows moving.
Finance & reporting alignment. Coordinate with Finance/Procurement to maintain accurate reporting inputs (e.g., forecast IT cost, Baseline vs Change) and support workload estimations for the monthly cadence.
Information about the team:
The Tech NL CIO Office supports the CIO of ING NL, MT Tech NL and (Chapter) Leads with staying in control of their IT Services. The office supports operational HR, finance, sourcing, communications, privacy & risk and contracting functions.
We enable transparent decision-making by connecting strategy to execution through consistent reporting (financials & workforce), clear ways of working, and strong alignment with Finance, Procurement, Risk, and other enabling functions.
The CIO Office provides a consistent, transparent, and efficient approach to how Tech NL delivers value to the business. This supports improved strategic execution, operational performance, and compliance with internal control requirements.
As a Document Management Specialist, you will report directly to the Tech NL CIO Office lead and support the Tech NL CIO agenda by strengthening governance, portfolio and financial steering, management information, and cross-functional execution with stakeholders across Tech NL, Finance, Procurement, and suppliers.
The role naming convention in the global ING job architecture will be “Document Management Specialist II”.
ING Hubs Romania offers 130 services in software development, data management, non-financial risk & compliance, audit.
Industry
IT Services and IT Consulting
Company size
1,001-5,000 employees
Founded
2015
Headquarters
Bucharest
LinkedIn followers
47,165
ING Hubs Romania offers 130 services in software development, data management, non-financial risk & compliance, audit, and retail operations to 24 ING units worldwide, with the help of 𝐨𝐯𝐞𝐫 𝟐𝟎𝟎𝟎 𝐡𝐢𝐠𝐡-𝐩𝐞𝐫𝐟𝐨𝐫𝐦𝐢𝐧𝐠 𝐞𝐧𝐠𝐢𝐧𝐞𝐞𝐫𝐬, 𝐫𝐢𝐬𝐤, 𝐚𝐧𝐝 𝐨𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐩𝐫𝐨𝐟𝐞𝐬𝐬𝐢𝐨𝐧𝐚𝐥𝐬.
We started out in 2015 as ING’s software development hub, then steadily expanded our range to include more services and competencies. Now we provide borderless services with bank-wide capabilities and 𝐨𝐩𝐞𝐫𝐚𝐭𝐞 𝐟𝐫𝐨𝐦 𝐁𝐮𝐜𝐡𝐚𝐫𝐞𝐬𝐭.
𝐎𝐮𝐫 𝐭𝐞𝐜𝐡 𝐜𝐚𝐩𝐚𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬 𝐫𝐞𝐦𝐚𝐢𝐧 𝐭𝐡𝐞 𝐜𝐨𝐫𝐞 𝐨𝐟 𝐨𝐮𝐫 𝐛𝐮𝐬𝐢𝐧𝐞𝐬𝐬, with more than 1800 colleagues active in Data Management, Touchpoint Channels & Integration, Core Banking, and Global Products.
We enjoy a flexible way of working and a highly collaborative environment, where fair and constructive feedback is encouraged.
For us, impact isn't a perk. It's the driver of our work. We are guided and rewarded by a shared desire to make the world a better place, one innovative solution at a time. Our colleagues make it their job to do impactful things and they love doing it in good company. Do you?