Freelance In-Person Event Specialist - Herndon, VA, United States
Herndon, Virginia, United States · On-site
Mid level$21M raised
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Herndon, VA, United States to help us manage the logistics of an upcoming in-person event, which will be held live at a city …
Skills: Event management, Logistics coordination, Customer service, Problem-solving, Group facilitation
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Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us a…
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Herndon, Virginia, United States · On-site
Entry level
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Freelance In-Person Event Specialist - Herndon, VA, United States
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Temporary
Meaningful and impactful work, Networking opportunities, Resume building
Posted 3d ago
~40 hrs/week
Responsibilities
The Event Specialist will manage on-site logistics, including setup, teardown, and problem-solving for corporate volunteering events. They will act as the primary Visit.org representative, coordinating with partners and ensuring a high-quality experience for all participants.
Requirements
Candidates must have experience in managing complex, large-scale events and possess strong interpersonal and problem-solving skills. The role requires the ability to lift up to 30 lbs, stand for extended periods, and maintain a flexible schedule for local travel.
Full job description
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Herndon, VA, United States to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Herndon, VA,, United States and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
About Visit.org:
Visit.org is a women-led Certified B Corporation that designs and delivers full-scale volunteering programs for global companies, with volunteering experiences built with vetted nonprofit partners and rooted in real community needs in 100+ countries and 40+ languages. Trusted by teams at companies like Amazon, Colgate, Paramount, and Cisco, Visit.org acts as an extension of lean CSR teams to run global volunteering that employees love and nonprofits trust.
Responsibilities:
Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; providing a warm and friendly welcome to guests
Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
Pack supplies and add shipping labels which may include loading boxes
Fluency in English and strong communication skills
Based in Herndon, VA
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
Self-starter who is organized and detail-oriented
You love building relationships with customers and enjoy customer service
Experience with group facilitation and managing group dynamics
You are able to work flexible hours, including nights and weekends, as needed
Willing and eager to travel to various areas of the local region
You have super strong interpersonal and customer service skills, especially in fast-paced situations
Able to wear many hats and take on varied tasks and projects
Comfort being present and interacting with large crowds
Physical Demands:
Able to lift, slide, and carry up to 30 lbs.
Able to stand for an extended period of time
This is an on location, in person , per event contract role In Herndon, VA. This role is open only to those candidates already based in Herndon, VA. No relocation packages are offered at this time.
Competitive hourly rate
The chance to do meaningful and impactful work
The opportunity to meet with social impact-minded individuals
A chance to build your experience for your resume!
Potential for recurring freelance employment with Visit.org
Related keywords
Event SpecialistLogisticsCorporate Social ResponsibilityCSRNonprofitVolunteeringEvent CoordinationCustomer ExperienceTeam BuildingSocial ImpactContractorFreelanceOn-siteEvent PlanningGroup Dynamics
With its unique technology, showcasing proprietary inventory of hybrid team-experiences across 90+ countries, Visit.org provides a comprehensive solution for corporations to plan, execute and report on annual employee engagement programs that are aligned with their purpose and values, and are customized for their global workforce.
Offices: 7 World Trade Center, 250 Greenwich St., New York, NY 10007, US
Social EnterpriseSocial impactNonprofitsFundraisingCommunity DevelopmentEconomic DevelopmentArtsEducationEnvironmentcorporate activities
How many Customer Service & Support jobs are open in Herndon, VA right now?
There are currently 217 open customer service & support positions in Herndon, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Customer Service & Support roles in Herndon, VA?
Companies currently hiring include B. F. Saul Company Hospitality Group, Amazon, Airbus Defence and Space, Domino's, Panda Restaurant Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Customer Service & Support jobs in Herndon, VA?
Yes — 28 of the 217 open customer service & support positions offer remote or hybrid work (8 remote, 20 hybrid).
How do I apply for Customer Service & Support jobs in Herndon, VA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.