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$22/hr
Full-time
high school
Posted 22d ago
~40 hrs/week
Responsibilities
The Catering Administrative Assistant provides clerical and administrative support to supervisors, including scheduling appointments, managing correspondence, and handling guest inquiries. They are also responsible for preparing banquet event orders, maintaining communication between departments, and assisting with various operational tasks.
Requirements
Candidates should have a high school diploma or equivalent and possess strong computer skills with a working knowledge of office systems. Excellent verbal and written communication skills are required, along with the ability to perform physical tasks such as lifting up to 50 lbs.
Full job description
Summary
The ideal candidate will Schedule appointments, answer incoming phone calls, e-mails, and inquiries, take messages, maintaining appointment calendar, provide clerical support, relieving supervisor of administrative and business details.
Essential Functions
Job duties include, although are not limited to: Ensure Supervisor has accurate and efficient clerical and administrative support. Maintain an open line of communication between Resort departments. Answer all incoming calls in a friendly and professional manner, providing information, taking accurate messages, or routing calls accordingly. Composing and typing of routine correspondence i.e., introductory letters, thank you letters, e-mails, vendor agreements, expense reports, master-sub-master account forms, reservation/amenity requests, transportation requests, labels to name a few. Oversee all guest/client inquiries in a courteous, effective manner or route accordingly. Assist managers with basic Amadeus tasks – typing BEOs, merging documents, etc. Generate and distribute site visit agendas and invitations. Prepare Food Labels according to Banquet Event Orders. Schedule and coordinate appointments for Assigned Managers. Make copies and distribute in timely and efficient manner Changes and Additions of Banquet Event Orders. Maintain a safe working environment. Report and correct, if possible, any unsafe acts or conditions. Perform other related duties as assigned or requested by managers.
Internal Relationships
Reports to Food and Beverage Outlets, Culinary Area, Sales & Marketing Department, Catering/Conference Services/Banquet/Setup/AV Operations, Boca by Design, All Activity, Retail, Support Departments, and Front Office Operations, Engineering.
External Relationships
Has regular contact with Club Members, All Potential Clients, Meeting Planners, Production Companies and Vendors.
Qualifications
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Ability to sit for extended periods of time and continuously perform the essential job functions.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
Excellent verbal and written communication skills required.
Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
Must possess computer skills.
Education/Experience Requirements
High School graduate or equivalent preferred. Additional training and education are highly desirable. Working knowledge of computer systems. Personal appearance and grooming commensurate with high profile nature of job.
Physical Requirements
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs. It requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing.
In the United States, we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
A century of being iconic. Resort & private member club since 1926.
Industry
Hospitality
Company size
1,001-5,000 employees
Founded
1926
Headquarters
Boca Raton, Florida
LinkedIn followers
20,594
The Boca Raton, amidst 200 waterfront acres, is a private, gated Resort which provides a year-round escape for its members and guests.
For nearly 100 years, people have experienced our unique vision of the coveted South Florida lifestyle. Now, a property-wide transformation is inspiring A New Golden Era, with new ways to eat, play, and stay. More than ever, the key to it all is our people—our team. Seize the opportunity to build your extraordinary future by becoming a key part of The Boca Raton, an icon of South Florida leisure.
Enjoy perks that give you and your loved ones a taste of the exceptional experiences we provide our guests:
- Travel discounts
- Discounted meals
- Exclusive property benefits
- Discounted resort amenities in the summer
- Camps and activities for associates' children
Feel secure in your future while focusing on what matters today, including perks that promote financial wellness and work-life balance:
- Competitive pay
- 401(k) match
- Paid life insurance
- Mental wellness support
Be celebrated for your hard work and surrounded by a team that lifts you up:
- Associate appreciation month
- Annual service and milestone awards
- Monthly birthday celebrations
Let your ambitions drive your dreams and take you as far as you want:
- Tuition reimbursement
- Lynn University discounts
- Manager-in-training programs
- Ongoing learning opportunities
- Leadership development programs
- Cross-departmental collaboration and job shadowing
Offices: 501 East Camino Real, Boca Raton, Florida 33432, US
Guest ExperienceFood & BeverageCulinarySecurityWater SportsMarinaHousekeepingOceanfront DiningCocktailsand Member Services
How many Customer Service & Support jobs are open in Boca Raton, FL right now?
There are currently 991 open customer service & support positions in Boca Raton, FL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Customer Service & Support roles in Boca Raton, FL?
Companies currently hiring include The Boca Raton, Saks Fifth Avenue, Baptist Health, Macy's, Starbucks, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Customer Service & Support jobs in Boca Raton, FL?
Yes — 66 of the 991 open customer service & support positions offer remote or hybrid work (22 remote, 44 hybrid).
How do I apply for Customer Service & Support jobs in Boca Raton, FL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.