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Full-time
high school, professional certificate
Posted 13d ago
Apply by Aug 28
~40 hrs/week
Responsibilities
The role involves processing customer orders accurately, coordinating with logistics and warehouse teams, and maintaining order management systems. Additionally, it requires supporting warehouse activities such as packing, dispatching, and inventory reconciliation.
Requirements
Candidates should possess a GCE 'O'/'N' Level, NITEC, or ITE certificate, with diploma holders also encouraged to apply. A minimum of 1-2 years of experience in order processing, logistics, or warehouse operations is required, along with proficiency in Microsoft Office.
Full job description
Key Responsibilities
Order Processing (Primary Function)
Prepare and prioritize customer orders to ensure a continuous and balanced workflow for the Order Processing team.
Process customer orders accurately and efficiently in accordance with established procedures and service level agreements (SLAs).
Verify order information including product availability, pricing, customer details and shipping requirements prior to processing.
Monitor order queues and coordinate with Logistics to maintain smooth order flow throughout the day.
Update order status accurately within the Order Management System.
Identify and resolve routine order discrepancies, escalating complex issues where necessary.
Coordinate closely with Customer Service, Warehouse and Logistics to ensure timely order fulfilment.
Support inventory reconciliation and order verification activities where required.
Identify workflow bottlenecks and recommend process improvements to enhance operational efficiency.
Logistics & Warehouse Support (Secondary Function)
Prepare, pack and organise completed orders for dispatch.
Coordinate with external delivery providers and act as the point of contact for delivery-related matters.
Ensure special delivery requests and urgent deliveries are fulfilled accordingly.
Handle ad-hoc collection and delivery requests, including internal document runs and banking activities where required.
Support inbound warehouse activities by receiving and verifying incoming goods, reporting discrepancies and generating Goods Receipt documentation.
Support outbound shipment preparation, including packing, documentation and courier arrangements.
Ensure completeness and proper handover of dispatched jobs and supporting documentation.
Assist with retrieval of documents, signed invoices and other logistics-related administrative requests from internal stakeholders.
Support inventory movements and warehouse housekeeping activities where required.
Key Requirements
GCE 'O' / 'N' Levels, NITEC or ITE Certificate.
Diploma holders are welcome to apply.
1–2 years of experience in order processing, warehouse operations, logistics or customer operations.
Experience in the ophthalmic or healthcare industry is advantageous but not essential.
Knowledge / Skills
Strong attention to detail and accuracy.
Good organizational and time management skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Customer-focused mindset with a commitment to service excellence.
Effective communication and teamwork skills.
Basic analytical and problem-solving abilities.
Ability to work independently with minimal supervision.
Proficient in Microsoft Office applications.
Familiarity with ERP, Warehouse Management Systems (WMS) or Order Management Systems (OMS) is an advantage.
Adaptable and willing to learn new operational processes across multiple functions.
High customer orientation.
Good command of spoken and written English is a must
5.5 work day
Your ZEISS Recruiting Team:
Rebecca Felix
Related keywords
Order ProcessingLogisticsWarehouse OperationsCustomer ServiceOrder Management SystemInventory ReconciliationDispatchGoods ReceiptCourier ArrangementsERPWMSOMSMicrosoft OfficeSupply ChainOperational EfficiencyHealthcare Industry
ZEISS is an internationally leading technology enterprise operating in the fields of optics and optoelectronics. In the previous fiscal year, the ZEISS Group generated annual revenue totaling almost 12 billion euros in its four segments Semiconductor Manufacturing Technology, Industrial Quality & Research, Medical Technology, and Consumer Markets (September 30, 2025).
For its customers, ZEISS develops, produces, and distributes highly innovative solutions for industrial metrology and quality assurance, microscopy solutions for the life sciences and materials research, and medical technology solutions for diagnostics and treatment in ophthalmology and microsurgery. The name ZEISS is also synonymous with the world's leading lithography optics, which are used by the chip industry to manufacture semiconductor components. There is global demand for trendsetting ZEISS brand products such as eyeglass lenses, camera lenses, and binoculars.
With a portfolio aligned with future growth areas like digitalization, healthcare, and Smart Production and a strong brand, ZEISS is shaping the future of technology and constantly advancing the world of optics and related fields with its solutions. The company's significant, sustainable investments in research and development lay the foundation for the success and continued expansion of ZEISS' technology and market leadership. ZEISS invests 15 percent of its revenue in research and development – this high level of expenditure has a long tradition at ZEISS and is also an investment in the future.
With over 46,600 employees, ZEISS is active globally in around 50 countries with more than 60 sales and service locations, around 40 research and development facilities, and 30 production facilities worldwide.
Learn more about ZEISS: www.zeiss.com/about
Data privacy: www.zeiss.com/data-protection
Imprint: www.zeiss.com/publisher
This is ZEISS's official LinkedIn account. It follows the ZEISS Netiquette: www.zeiss.com/netiquette
Offices: Carl-Zeiss-Str. 22, Oberkochen, 73447, DE · Carl-Zeiss-Promenade 10, Jena, 07745, DE · 60 Mei Yue Road, Shanghai, 200131, CN · One North Broadway, White Plains, New York 10601, US · Kistlerhofstraße 75, Munich, Bavaria 81379, DE
How many Administrative jobs are open in Singapore, Singapore right now?
There are currently 1,724 open administrative positions in Singapore, Singapore listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Singapore, Singapore?
Companies currently hiring include SingHealth, National Institute of Education, Singapore, GovTech Singapore, NCS Group, Cushman & Wakefield, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Singapore, Singapore?
Yes — 257 of the 1724 open administrative positions offer remote or hybrid work (19 remote, 238 hybrid).
How do I apply for Administrative jobs in Singapore, Singapore?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.