Administrative Jobs in Kloten, Switzerland (Now Hiring) — 6 open

Position Summary

The Billing FBO Intern supports the Billing FBO team with administrative and invoice-related tasks. The role focuses on assisting with document handling, basic verification activities, reporting support, and filing to help ensure accurate records and well-organized documentation. The position is intended to provide practical experience in billing and administrative processes within a structured business environment.

Your Role

• Support the allocation of fuel tickets and ensure they are archived and documented correctly
• Assist with processing third-party invoices by checking them for completeness and accuracy, allocating them in FBO One, and filing them accordingly.
• Download reports from FBO One and supplier portals and support comparisons between internal data and supplier reports, such as transportation, catering, and airport invoices.
• Identify discrepancies or missing information and escalate them to the supervisor for review.
• Review credit card receipts for completeness and proper documentation, and archive them appropriately.
• Support the Billing FBO team with general administrative and documentation-related tasks as required.

Your Profile

• Currently enrolled in a relevant degree program, preferably in business administration, finance, accounting, aviation management, or a related field.
• Strong attention to detail and accuracy in administrative tasks.
• Good organizational skills and a structured way of working.
• Comfortable working with digital systems and handling data in an organized manner.
• Reliable, discreet, and able to handle sensitive information responsibly.
• Good communication skills.
• Basic knowledge of Microsoft Office applications.
• Fluent in English; knowledge of German and any other language is an asset

What we offer

• A dynamic, international environment with a shared passion for aviation.
• Exposure to the behind-the-scenes world of billing and documentation, where accuracy truly matters
• Mentorship – work alongside experienced professionals who will guide and support your development.
• Hands-on experience with FBOOne and supplier systems
• The chance to sharpen your attention to detail through invoice checks and discrepancy spotting
• Insight into real-world finance and administrative workflows in aviation