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Full-time
high school
Equity Ownership, Unlimited PTO, Paid Company Holidays, 401(k) With Company Match, Medical Insurance, Dental Insurance
Posted 9d ago
~40 hrs/week
Responsibilities
The Front Desk Coordinator serves as the primary point of contact for visitors and employees while managing daily office logistics and security protocols. Responsibilities include visitor management, mail processing, kitchen supply maintenance, and administrative support for office operations.
Requirements
Candidates must have a high school diploma or equivalent and 1-3 years of experience in a front desk or hospitality role. Proficiency in Microsoft Office and the ability to obtain a Top Secret clearance are required.
Full job description
The Front Desk Coordinator owns visitor management as part of the office security compliance function, serving as the primary point of accountability for front-of-house operations and facility support. This role exercises independent judgment in managing visitor control procedures, guest hospitality, mail/shipping operations, kitchen and supply management, and office lunch programs. The Coordinator is responsible for developing, implementing, and continuously improving the processes that govern these functions, ensuring consistent adherence to facility security requirements and exercising discretion in interpreting and applying visitor control protocols to a range of situations.
Duties and Responsibilities
Serves as the primary point of contact for all visitors, employees, and vendors, setting the professional tone and standard for guest interactions across the office
Owns visitor identity verification and compliance with facility security protocols, independently evaluating and resolving situations involving incomplete or questionable documentation, sign-in/sign-out discrepancies, and badge issuance/collection and create process for escalation when necessary
Exercises independent judgment in escorting guests through secure environments, determining appropriate routing, timing, and handling based on visitor type, host availability, and facility security considerations
Designs and maintains the notification workflow for host arrival alerts, ensuring efficient communication across the office
Manages the conference room and lobby assignment process end-to-end, resolving scheduling conflicts and making independent decisions on space allocation
Owns the integrity, accuracy, and audit-readiness of visitor logs, and is accountable for the overall security posture and organization of the reception/lobby area
Acts as the go-to resource and subject-matter authority for the Reston office on space logistics and office norms, independently fielding and resolving employee questions
Manages end-to-end mail and shipping operations, including receiving, logging, and distributing incoming items, processing and tracking outgoing shipments, and maintaining logs while resolving delivery discrepancies
Owns kitchen and office supply management and standards, independently handling inventory reordering, cleanliness standards, and the full lifecycle of weekly office lunch programs and vendor relationships, plus ad hoc catering coordination for meetings and events
Owns administrative and facility support functions, including shared space scheduling, office equipment upkeep, safety/escorting judgment calls, and leading or supporting special projects with independent judgment
Qualifications and Skills
High school diploma or equivalent required
1–3+ years of experience in a front desk, reception, office coordination, or hospitality role
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Highly organized with strong attention to detail, particularly regarding ID verification and visitor log accuracy
Ability to multitask in a fast-paced environment
Proficiency in Microsoft Office (Outlook, Word, Excel) and visitor management/badging systems
Discretion in handling sensitive information
Must be able to obtain and maintain a Top Secret clearance
Notary certification strongly preferred; willingness to obtain notary commission required
Physical Requirements
Ability to sit/stand at a front desk for extended periods
Ability to lift/move light packages and supplies (up to ~25 lbs)
Ability to move throughout office/facility to escort guests and manage kitchen/supply areas
About the Company:
Seekr is a leader in explainable and trustworthy artificial intelligence designed to power mission-critical decisions in enterprises, government, and regulated industries. SeekrFlow™, our end-to-end AI platform, provides secure, auditable AI solutions tailored to sectors where transparency, accuracy, and compliance are paramount. Available across cloud, on-premises, and edge environments, SeekrFlow reduces bias, strengthens data integrity, and simplifies model oversight so organizations can rely on trusted AI decisions in high-stakes settings that impact society’s most sensitive and vital systems. Trusted by leading enterprises and government agencies, we partner with defense, finance, telecom, and critical infrastructure leaders to enable AI solutions that drive real-world results with unmatched transparency and control. We are a team of strategic thinkers and problem-solvers tackling the toughest challenges facing critical infrastructure and global enterprises through best-in-class AI models and customer deployment. Our team operates with unwavering commitment to our core values and mission:
We are driven by outcomes—our customers' success is what we strive for every day.
We believe trust is earned, which is why we build explainability and transparency into the entire AI lifecycle.
We take our responsibility to deliver secure AI seriously.
We believe innovation drives progress—we are building the technologies that power the systems our society depends on.
Company Benefits:
Meaningful Mission & Impact - Work with a deeply talented, collaborative team solving some of the toughest AI challenges that matter.
Equity Ownership– RSUs that let you share directly in Seekr’s long‑term success and growth.
Time Off That Respects Real Life – Unlimited PTO plus 14 paid company holidays to truly recharge.
Work Your Way– A flexible hybrid work environment with offices in Reston, VA and Austin, TX.
Competitive Total Rewards– A role‑appropriate compensation structure that supports long‑term growth, including base salary, bonuses, or commission plans depending on role.
401(k) with Company Match – Build your future with a retirement plan that includes employer matching.
Comprehensive Health & Wellness – Medical, dental, vision, and life insurance coverage starting day one—for you and your family.
Parental Leave– Paid parental leave to support employees as they welcome a new child through birth, adoption, or foster placement.
Important Notice:
To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.
Seekr is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other characteristic protected by applicable law.
When mission success demands the highest standards, Seekr helps you build accurate AI that's ready for impact.
Industry
Software Development
Company size
51-200 employees
Founded
2021
Headquarters
Reston, Virginia
LinkedIn followers
13,193
Total funding
$275M
Seekr delivers AI you can trust in mission-critical environments.
As a privately held artificial intelligence company, we help government and critical infrastructure leaders make accurate, explainable decisions when the stakes are highest. From defense to telecom to finance, we power the systems society depends on.
Build accurate, explainable AI securely with your data with SeekrFlow™, our end-to-end platform with comprehensive content-scoring capabilities and a toolset to build domain-specific large language models and AI agents. By addressing bias, data integrity, and model complexity, we power informed, auditable decisions that drive real-world results. Our AI solutions are optimized for various enterprise and government use cases and run on all leading cloud and hardware providers. As a SOC 2 certified company, we provide you with full control to deploy on our cloud, your cloud, your data center, or at the Edge.
Offices: 11911 Freedom Dr, Suite 1140, Reston, Virginia 20190, US · 701 Brazos St, Austin, Texas 78701, US · 3825 PGA Blvd, Suite 305, Palm Beach Gardens, Florida 33410, US