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Full-time
bachelor degree, postgraduate degree
Free general admission to the museum for employee and immediate family, Discounted guest tickets, Discounted gift memberships, Special staff tours and presentations, Discounts at museum restaurant, cafés, and retail stores, Medical benefits
Posted 22d ago
Apply by Oct 13
~35 hrs/week
Responsibilities
The Associate Registrar manages all logistics and documentation for domestic and international outgoing loans of artworks. This includes coordinating shipping, insurance, customs, and supervising the physical movement and installation of objects.
Requirements
Candidates need 4-7 years of registrar experience and a Bachelor's or Master's degree in museum studies or equivalent collections management experience. Proficiency in TMS and the ability to travel internationally as a courier are highly preferred.
At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
The Associate Registrar will handle all aspects of outgoing loans (domestic and international, special exhibition and long-term) of works of art from the museum’s collections.
Specifically, you will:
Manage & coordinate all details and logistics pertaining to outgoing loans (domestic, international, long-term loans and special exhibition loans)
Organize shipping arrangements, coordinate and manage all courier, security, insurance and customs arrangements
Coordinate the loan approval process and manage loan requests working closely with curatorial, conservation and Director
Review and approve Facility Reports & environmental readings
Prepare and shepherd loan paperwork, negotiate loan agreements, create receipts and other essential and legal museum forms and documentation
Maintain collections management database records (TMS) and create loan files
Coordinate conservation, photography, and mount making for loans and liaise with Installations and Packing and independent contractors for packing and crating
Develop and maintain shipping and packing schedules including scheduling and overseeing security of objects during all shipping and packing stages
Travel with loans and assist with installations as needed and/or supervise other couriers. Some domestic and international travel to meet shipping and insurance requirements required.
Release some shipments before or after hours to meet international and domestic shipping schedules.
Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.
Other duties related to the movement and inventory of the collections as required
Perform other duties as assigned
Your background and experience include:
Minimum of four to seven years of related registrar experience; Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management
Well-organized, detail-oriented and knowledge of best practices in museum registration and collections management, art handling, and loans.
Ability to work effectively under pressure and meet deadlines in a team-oriented environment
Excellent organizational, interpersonal, and communication skills
Availability to travel as a courier nationally and internationally as needed
Experience with TMS (The Museum System) preferred
Candidate must complete Security Threat Assessment post-hire
Position and Compensation Details
The salary for this position is $56,292.08.
This position is Full-Time, Exempt, and 35 hours per week.
Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Institutional Requirements
Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
Maintains confidentiality.
Adheres to all museum protocols, procedures, rules, and policies.
Application Timeline
Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.
What We Offer
Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:
We're Philadelphia's art museum, a landmark building, a world-renowned collection. A place that welcomes everyone. We bring the arts to life, inspiring visitors—through scholarly study or creative play—to discover the creative spirit that lies within each of us. We connect people with the arts in rich and varied ways, making the experience of the Museum surprising, lively, and always memorable.
Our values define who we are. They drive the way we do things and the decisions we make. We are open – we welcome everyone, opening eyes and minds to the expressive power of the arts. We are connected – we sustain and strengthen the communities we serve, bringing together diverse audiences. We are vital – we bring the arts to life, engaging visitors from Philadelphia and around the world. We are provocative – we believe that the arts can change the way we understand ourselves and how we see the world.
We expect every employee, department, and division to work collaboratively with all others, inspired by a shared purpose. We respect each other as individuals and colleagues. We encourage innovation and support one another’s efforts, recognizing that innovation involves risk. We are an equal opportunity employer that actively seeks to employ a diverse group of people who embody our values.
Our employees are at the center of the Museum. We want to ensure they are engaged in their work and rewarded for a job well done. We offer generous benefits and compensation such as:
• Extensive paid time off
• Retirement savings program with Museum match
• Excellent health, dental, and vision benefits at low cost to employees
• Fully paid life and disability insurance
• Museum Perks
Offices: 2600 Ben Franklin Pkwy, Philadelphia, PA 19130, US