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$75k–$100k/yr
Full-time
Posted 38d ago
Apply by Aug 5
~40 hrs/week
Responsibilities
The Contracts Specialist will review and manage contract terms, specifications, and delivery schedules while maintaining accurate sales and backlog reports. They are also responsible for processing export shipping documentation and ensuring compliance with international trade regulations.
Requirements
Candidates must have at least 5 years of contracts administration experience within the defense manufacturing industry. Proficiency in Microsoft Office and familiarity with FAR, DFAR, ITAR, and EAR regulations are required.
Full job description
Overview
Job Title: Contracts Specialist
Job Location: Melville, NY (100% onsite)
Salary: $75,000-$100,000/yr DOE
Responsibilities
Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.
Maintain and reconcile backlogs, bookings and sales reports.
Maintain Salesforce, reconciling to bookings reports.
Maintain customer, supplier and sales rep database in ERP system.
Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.
Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements
Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions
Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.
Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval.
Qualifications
5+ years contracts admin experience in defense manufacturing
Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
Microsoft Office proficiency required
CostPoint and Salesforce experience a plus
Stellant Systems is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status or membership in any other group protected by federal, state or local law.
To conform to U.S. Government export regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S. (e.g. Green Card holder), or a protected individual as defined by the International Traffic in Arm Regulations (ITAR).
Stellant Systems is a partner for civil, military, and commercial organizations whose missions seek to ensure a safe, aware, and connected world.
We are a premier manufacturer of critical spectrum and power amplification systems for defense, space, medical & scientific and industrial customers worldwide.
Offices: 3100 Lomita Blvd, Torrance, California 90505, US · 107 Woodmere Rd, Folsom, California 95630, US · 1035 Westminster Dr, Williamsport, Pennsylvania 17701, US · 105 Baylis Rd, Melville, New York 11747, US · 417 Boston Street, Topsfield, Massachusetts 01983, US