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Skills: Logistics Coordination, Purchase Order Processing, Vendor Management, Travel Coordination, Microsoft Office
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Full-time
high school, associate degree
Health insurance, Dental insurance, Vision insurance, Paid time off, Holidays, Retirement plan
Posted 33d ago
~40 hrs/week
Responsibilities
The role involves coordinating logistics, travel, and procurement for water treatment operations in the oil and gas industry. Key duties include managing vendor communications, processing purchase orders, and providing administrative support to field personnel.
Requirements
Candidates must have a high school diploma and at least 2 years of administrative experience, preferably in industrial or oil and gas sectors. Proficiency in Microsoft Office and strong organizational skills are required.
Full job description
Position Summary
We are seeking a highly organized and dependable Administrative Assistant to support our water treatment operations within the oil and gas industry. This role is essential to ensuring smooth day-to-day operations by coordinating logistics, managing communications, and supporting field personnel across multiple operating regions, including the Permian Basin, New Mexico, and Ohio.
The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can effectively manage multiple priorities while providing outstanding customer service to both internal teams and external vendors.
Key Responsibilities
Answer and direct incoming phone calls professionally and efficiently.
Coordinate and book hotel accommodations and travel arrangements for field personnel.
Process purchase orders and coordinate the procurement of supplies, equipment, and materials.
Work closely with vendors and suppliers to ensure timely delivery of materials to active job sites.
Support field operations in the Permian Basin, New Mexico, and Ohio by coordinating logistics for work orders as they arise.
Maintain accurate records of purchase orders, invoices, lodging reservations, and vendor communications.
Assist with scheduling, document management, and general administrative support.
Monitor office supply inventory and place replenishment orders as needed.
Communicate effectively with field supervisors, operations managers, customers, and vendors.
Perform additional administrative duties as assigned to support business operations.
Qualifications
High school diploma or GED required; associate degree preferred.
2+ years of administrative or office support experience, preferably in the oil and gas, industrial, construction, or transportation industries.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficient in Microsoft Office (Outlook, Excel, Word).
Experience processing purchase orders and coordinating with vendors is preferred.
Ability to work independently while managing multiple priorities in a fast-paced environment.
Strong attention to detail and problem-solving abilities.
Preferred Experience
Familiarity with oilfield operations or water treatment services.
Experience coordinating travel and lodging for field crews.
Knowledge of purchasing, inventory management, or accounts payable processes.
Experience working with ERP or purchasing software is a plus.
What We Offer
Competitive pay based on experience
Health, dental, and vision insurance
Paid time off and holidays
Retirement plan
Opportunities for professional growth within a growing organization
Supportive team environment serving the energy industry
If you are an organized professional who enjoys supporting field operations and keeping projects running efficiently, we'd love to hear from you. Apply today to join our team and help support critical water treatment services throughout the oilfield
Reclaim Water Services is dedicated to bringing economical, efficient change to oil and gas produced water management Reclaim Water Services is bringing the industry customized water treatment systems that deliver better water and bigger savings.
How many Transportation jobs are open in Midland, TX right now?
There are currently 248 open transportation positions in Midland, TX listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Transportation roles in Midland, TX?
Companies currently hiring include Domino's, ProPetro Services, Inc, Republic Services, AutoZone, Patterson-UTI, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Transportation jobs in Midland, TX?
Yes — 3 of the 248 open transportation positions offer remote or hybrid work (2 remote, 1 hybrid).
How do I apply for Transportation jobs in Midland, TX?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.