1678: Administrative Assistant – Clinical Trials Support OMM
Fort Collins, Colorado, United States · Hybrid
$50k–$56k/yr
Entry level
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SeniorVisa sponsorship
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Fort Collins, Colorado, United States · On-site
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Fort Collins, Colorado, United States · On-site
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$50k–$56k/yr
Full-time
high school, associate degree, bachelor degree
Health insurance, Retirement plan, Work-life balance, Professional development
Posted 29d ago
~40 hrs/week
Responsibilities
The Administrative Assistant provides organizational support for clinical trial activities, including scheduling meetings, managing communications, and coordinating with clinical sites and pet owners. The role also involves assisting with outreach, recruitment, and donor engagement efforts to support the program's administrative operations.
Requirements
Candidates must have at least a high school diploma or GED and a minimum of one year of administrative or office support experience. Proficiency in Microsoft Office Suite and strong communication and organizational skills are required for this role.
Full job description
Job Description
Position Summary:
The Administrative Assistant/Clinical Trials Support position provides administrative and organizational support for clinical trial activities within the Orthopedic Medicine and Mobility (OMM) and Canine Action Network to Defend Osteoarthritis (CANDO) Clinical Trials program. This position serves as a central communication and coordination resource for participating in clinical sites, pet owners enrolled in studies, sponsors, and donors. This role is non-clinical and non-scientific in nature and does not include responsibilities related to patient care, research data collection or analysis, regulatory oversight, protocol development, grant writing, or study proposal preparation. This position provides support for the general administrative operations of a given unit. Responsibilities include reception duties, scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. May assist with organizing meetings, travel and events. This position offers the potential for a hybrid work environment, with a combination of in-person and remote work, based on training requirements.
Description of Work Unit:
The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
Signing bonus may be negotiated for the successful candidate at the time of offer.
Full Consideration Date:
The posting will remain open until filled. To ensure full consideration, please apply by Monday, August 24, 2026 at 11:59pm (MT).
Essential Job Duties:
Administrative Coordination & Clinical Trial Support
Coordinate and manage meetings, appointments, site calls, and trial-related communications by maintaining calendars, organizing logistics, and ensuring efficient scheduling for investigators, sponsors, collaborators, and participating clinical sites.
Serve as the primary administrative contact for participating clinics and pet owners, ensuring timely communication and follow up on timelines, forms, appointments, and study participation requirements.
Communicate with participating pet owners to coordinate scheduling, provide reminders, and facilitate general communications.
Track communications and maintain organized administrative records to support clinical trial activities and support overall organization of clinical trial activities.
Assist with onboarding participating sites and providing non-technical study materials.
Outreach, Recruitment & Advertising Support
Coordinate outreach effort with participating clinics and community partners, supporting social media and communication campaigns related to trials.
Support outreach and recruitment efforts by distributing materials and informational content and responding to general inquiries from owners and referring clinics.
Donor & Sponsor Engagement Support
Provide administrative support for donor and sponsor engagement, including scheduling meetings, managing correspondence, organizing visits, and maintaining interaction records.
Supervision:
None
Conditions of Employment:
Pre-employment Criminal Background Check (required for new hires).
The successful candidate must be legally authorized to work in the United States by the proposed start date. The department will not provide visa sponsorship for this position.
Minimum Education Qualifications:
High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
Minimum Experience/Skills Qualifications:
Minimum of one (1) year of administrative, customer service, office support, or coordination experience.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to maintain professionalism and confidentiality.
Experience coordinating schedules, meetings, or events.
Ability to interact professionally with pet owners, clinical partners, donors, and sponsors.
Preferred Qualifications:
Associate’s or Bachelor’s degree.
Experience working in a veterinary, healthcare, university, nonprofit, or research environment .
Experience supporting outreach, marketing, or donor engagement activities.
Familiarity with scheduling platforms, mailing systems, or customer relationship management tools.
Experience supporting multi-site programs or projects.
Salary Range
Salary Range: $50,000-$56,000
Required Application Documents
To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Related keywords
Administrative AssistantClinical TrialsOrthopedic MedicineCanine Action NetworkVeterinarySchedulingMicrosoft OfficeOutlookWordExcelPowerPointCustomer ServiceDonor EngagementOutreachRecruitmentHybrid Work
About Colorado State University - Division of Information Technology
The Division of Information Technology, the central IT organization for Colorado State University-Ft. Collins, supports the land-grant heritage of the institution as well as the university’s missions of teaching and learning, research, and service. Our engaged team of 120 staff members and 30+ students are responsible for delivering enterprise and campus focused IT services for the Ft. Collins campus as well as services throughout the CSU-System.
Our work supports CSU’s Principles of Community and we are committed to diversity, equity, and inclusion as we help others discover and meet their potential while aiming to set the standard for IT throughout higher education.
Offices: 601 S. Howes Street, Fort Collins, CO 80523, US
How many Science & Research jobs are open in Fort Collins, CO right now?
There are currently 173 open science & research positions in Fort Collins, CO listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Science & Research roles in Fort Collins, CO?
Companies currently hiring include Colorado State University - Division of Information Technology, mouhamedzz, AECOM, Inotiv, Broadcom, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Science & Research jobs in Fort Collins, CO?
Yes — 39 of the 173 open science & research positions offer remote or hybrid work (8 remote, 31 hybrid).
How do I apply for Science & Research jobs in Fort Collins, CO?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.