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Full-time
high school
Posted 47d ago
~40 hrs/week
Responsibilities
Provides comprehensive administrative and office management support to the center management staff and General Manager. Responsibilities include managing financial tasks like accounts payable/receivable, lease administration in Salesforce, and overseeing fleet management and payroll.
Requirements
Requires a high school diploma or equivalent, with some college preferred and 3-5 years of administrative office experience. Candidates must be proficient in Microsoft Office, Salesforce, and Yardi, with strong organizational and supervisory skills.
Full job description
Job Location:
Dolphin Mall
Primary Purpose:
This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.
Principal Responsibilities:
The successful candidate’s responsibilities will include, but not be limited to:
Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday
MINIMUM QUALIFICATIONS
High school diploma or equivalent. Some college or professional school preferred
3-5 years of administrative office experience (office management preferred) in a fast-paced environment
Supervisory and coaching skills with the ability to delegate tasks
Knowledge of administrative procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Accounts Payable and Receivable background using systems such as Yardi
Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrative initiative
Related keywords
Office ManagementAccounts PayableAccounts ReceivableBudgetingForecastingLease AgreementSalesforceYardiWorkdayDocuSignFleet ManagementPayrollProcurement CardPetty CashAdministrative SupportCustomer Service
Simon is a global leader in the ownership of premier shopping, dining, entertainment and mixed-use destinations and an S&P 100 company (Simon Property Group, NYSE: SPG). Our properties across North America, Europe, and Asia provide community gathering places for millions of people every day and generate billions in annual sales.
Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers. In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management & leasing.
Employment at Simon is considered the pinnacle of a career by real estate professionals due to our leadership position in the industry. With a total market capitalization of over $80 billion, we are well positioned to continue to deliver strong financial results and create shareholder value. Headquartered in Indianapolis, Indiana, we employ approximately 4,800 people across the United States.
Offices: 225 W Washington St, Indianapolis, IN 46204, US · 60 Columbia Rd, Morristown, NJ 07960, US · 399 Park Ave, New York, NY 10022, US · 5425 Wisconsin Ave, Chevy Chase, Maryland 20815, US
Real EstateDevelopmentProperty ManagementLeasingMall AdvertisingGift CardsOffice SpaceRegional MallsOutlet CentersMarketing
How many Retail jobs are open in Miami, FL right now?
There are currently 1,501 open retail positions in Miami, FL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Retail roles in Miami, FL?
Companies currently hiring include Starbucks, CVS Health, Fresco y Más, Domino's, Macy's, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Retail jobs in Miami, FL?
Yes — 52 of the 1501 open retail positions offer remote or hybrid work (19 remote, 33 hybrid).
How do I apply for Retail jobs in Miami, FL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.