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$50k–$55k/yr
Full-time, Temporary, Contract
associate degree
Employee Referral Program, Career Advancement Opportunities
Posted 47d ago
~40 hrs/week
Responsibilities
Provide comprehensive administrative support to the Facilities Management team, including office upkeep, fleet operations, and financial administration. Manage employee onboarding, compliance tracking, and digital data reporting to ensure efficient business processes.
Requirements
Requires a College Diploma in Office Administration and at least 2 years of relevant administrative or fleet support experience. Must be able to obtain Government of Canada Reliability Level security clearance and possess strong organizational skills.
Full job description
Company Description
WHO ARE WE?
Dexterra Group is a fast-growing, financially strong, publicly listed company (TSX:DXT). We have a far-reaching presence across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. And, that’s something we’re truly proud of. Work That Matters, People Who Care.
Job Description
The Administrative Assistant works independently within a team-oriented environment to provide comprehensive support to the Contract Representative, the Fleet Manager, and the Facilities Management team. This role ensures the efficient flow of business processes, fleet operations, workspace coordination, and safety compliance. The successful candidate maintains meticulous records, drives digital administrative workflows, manages office assets, and serves as the central point of contact while building positive relationships with personnel, vendors, and clients.
Please keep in mind this is a temporary hire (6 month contract).
Core Responsibilities (Things You Are Great At):
Office Ownership & Housekeeping: Execute a daily morning walk-around to ensure total office upkeep, monitor the office budget, manage the security system (fob programming), re-establish the visitor sign-in book, and maintain general office, kitchen, and truck supplies.
Fleet & Asset Management: Administer vehicle licensing renewals, plate transfers, CVOR requirements, and 407 Transponder inventory tracking; run weekly vehicle inspection and deficiency reports, monitor GPS/Geotab data, and coordinate truck decaling schedules.
Financial & Expense Administration: Process vendor purchase orders, manage new vendor setups, execute one-time payment/cheque requests, and assist the finance team with invoice tracking, corporate expenses, weekly Controls Technician expenses, and DOD staff expenses.
Onboarding, Offboarding & IT Setup: Coordinate employee onboarding/offboarding lists, set up physical workspaces, order Petro-Canada and Home Depot cards, configure new employee cell phones, set up RingCentral accounts, and issue new ID badges.
Training & Compliance Management: Schedule required 3rd party training for technicians, create technician profiles, track professional license renewals (TSSA, ESA), and run monthly training reports to issue compliance reminders. Track Security clearances for employees and Sub-contractors and flag any renewals needed to the Ops team and company CSO for action.
HR Support & Employee Tracking: Update employee master lists and organizational charts, manage vacation pay requests, track uniform allocations, and maintain the safety boot tracker.
Mail & Logistics: Handle the receiving and shipping of all parcels, check daily mail, and manage corporate hotel and flight travel arrangements.
Health, Safety & Contract Compliance: Support safety protocols by tracking WSIB/COI certificates, executing clearances, monitoring the "Don't Walk By" program, and maintaining the specialized team calendar.
Digital Data & Reporting: Drive organizational efficiency by moving all files to an eFiling system going forward, assisting with monthly PRM reports, and preparing routine presentations and correspondence.
Software Proficiency: Utilize Microsoft Outlook, Word, Excel, PowerPoint, and specialized tracking tools to manage day-to-day department activities.
Qualifications
Qualifications:
College Diploma in Office Administration or a related discipline.
Minimum of 2 years of secretarial, administrative, or fleet/facilities support experience.
Ability to obtain Government of Canada Security Clearance at the Reliability Level (Mandatory requirement).
Demonstrated initiative with the ability to work independently as a self-starter.
Strong organizational skills to manage conflicting priorities in a fast-paced environment.
Familiarity with fleet, safety, or trade compliance monitoring (e.g., CVOR, WSIB, TSSA, ESA) is a strong asset.
Proficient use of computers, digital filing systems, landlines, and mobile programming.
Documented proof of Worker or Supervisor health and safety awareness training (as per Ontario’s Occupational Health and Safety Act regulations; training can be provided).
Additional Information
WHAT’S IN IT FOR YOU?
Be part of an industry that's more important than ever!
Employee Referral Program!
Career advancement opportunities.
Whereas other companies are downsizing, we are growing!
Be #1 on day 1 by joining an industry leader.
Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.
Dexterra Group is a publicly listed corporation (TSX:DXT) delivering a range of support services for the creation, management, and operation of infrastructure across Canada.
Powered by people, we bring best-in-class regional expertise to every challenge and deliver innovative solutions, giving clients confidence in their day-to-day operations. Our activities include a comprehensive range of facilities management services, industry-leading workforce accommodation solutions and other support services for diverse clients in the public and private sectors.
Offices: 5925 Airport Rd, Suite 1000, Mississauga, Ontario L4V 1W1, CA · Suite 900, 240-4th Avenue SW, Calgary, Alberta T2P4H4, CA · 5285 Shawnee Rd, Suite 510, Alexandria, Virginia 22312, US
remote hospitality servicesintegrated facility managementand infrastructure support servicesHospitalityInfrastructureOil and GasEnergyFood and BeverageFacility ManagementEvents
How many Logistics jobs are open in Mississauga, Canada right now?
There are currently 754 open logistics positions in Mississauga, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Logistics roles in Mississauga, Canada?
Companies currently hiring include Walmart, Bison Transport Inc., Shoppers Drug Mart, HelloFresh, CMA CGM, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Logistics jobs in Mississauga, Canada?
Yes — 99 of the 754 open logistics positions offer remote or hybrid work (4 remote, 95 hybrid).
How do I apply for Logistics jobs in Mississauga, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.