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Full-time
bachelor degree
Posted 4d ago
~40 hrs/week
Remote in Germantown, Tennessee, United States, Jacksonville, Florida, United States
Responsibilities
The specialist serves as the primary point of contact for inbound apartment inquiries to book tours and increase leasing conversion rates. They manage the lead pipeline across multiple communication channels and maintain detailed knowledge of community amenities.
Requirements
Candidates need 1-3 years of customer service or administrative experience, with a bachelor's degree and leasing experience preferred. Proficiency in Microsoft Office and the ability to handle high-volume communication is required.
Full job description
Job Summary
The Prospect Engagement Specialist reports to the Sales and Leasing Manager and operates remotely to support the leasing operations and financial performance of assigned apartment communities for MAA. Primary responsibilities include interacting with prospective residents across multiple properties through different communication channels, providing extraordinary customer service from first contact to post-tour follow-up.
The successful candidate will embody and work to reinforce MAA’s Core Values. Those values include:
Appreciating the uniqueness of each individual
Communicating openly and with integrity
Embracing opportunities
Doing the right thing at the right time for the right reasons
Duties and Responsibilities
Serves as the first point of contact for all inbound apartment inquiries via multiple communication channels (phone, email, chatbot, digital platforms). Initiates contact with prospects upon lead receipt or incoming calls, ensuring a high-quality experience from the outset.
Builds strong rapport with prospects through engaging and professional telephone interactions and other communication channels with the objective of booking appointments for on-site tours. Creates a “wow” or extraordinary customer experience during every interaction and prospect touchpoint.
Delivers compelling sales pitches and creates urgency to encourage and schedule community visits. Schedules property tours (in-person, self-guided, or preferred method) and confirms appointments prior to the visit.
Provides a concierge-level service from initial contact through the day of the tour—and beyond, if applicable. Confirms tour details, provides directions to the property, and introduces the on-site point of contact facilitating the property tour(s).
Contacts prospects who missed a tour or toured without applying to encourage engagement and leasing.
Manages the lead platform pipeline to ensure swift response times, effective communication, and consistent follow-up. Executes campaigns to retain active engagement of prospects in the lead pipeline.
Supports multiple properties within a designated hub, region, market, or division, based on call volume, historical data, and unit count.
Ensures optimal lead-to-appointment and lead-to-visit conversion rates based on established goals. Maintains fast and consistent response times across all communication channels as compared to benchmarks. Achieves a high percentage of scheduled property tours based on established goals.
Develops and maintains a deep knowledge of all aspects, amenities and features of each assigned community.
Collects and updates market survey information from publicly available websites into revenue management system on a weekly basis.
Monitors, audits, and maintains artificial intelligence tool knowledge base to ensure accuracy and enable optimal performance of centralized support
Collaborates effectively with team members and stakeholders using digital collaboration tools and platforms (e.g., email, video conferencing, project management applications) to coordinate tasks and share updates.
Ensures availability during established working hours and applies self-motivation and time management to meet deadlines and deliver high-quality work independently. Adheres to company policies and security protocols while working remotely.
Performs other related duties as assigned to meet the needs of the business.
Required Qualifications
1-3 years of customer service and/or administrative support experience required, or an equivalent combination of education and experience
Preferred Qualifications
Bachelor’s degree with leasing experience preferred
Bilingual skills preferred
Knowledge, Skills, and Abilities
Sales knowledge, skills and abilities to sell products and services to new and existing customers
Customer service skills and conflict resolution skills to overcome objections and resolve issues
Skill and ability to clearly and concisely communicate verbally and in writing
Organizational skills to maintain records and schedules
Knowledge of apartment management laws and regulations at the federal, state, and local levels
Ability to develop and apply a thorough knowledge of all aspects, amenities, and features of communities within portfolio supported
Technology savvy and resourcefulness to learn and use multiple applications concurrently to complete various tasks and interact with others
Proficiency with Microsoft Office applications (Word, Excel, Outlook and PowerPoint)
Ability to maintain confidentiality and maintain appropriate discretion
Physical and Environmental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Disclaimer
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Delivering superior service and value for our residents, employees, and shareholders.
Industry
Real Estate
Company size
1,001-5,000 employees
Founded
1977
Headquarters
Germantown, Tennessee
LinkedIn followers
37,457
Total funding
$2.0B
MAA is a real estate company focused on providing a high-quality apartment living experience to residents across the Southeast, Southwest and Mid-Atlantic regions of the United States. As an active buyer and developer of apartment communities, MAA is currently one of the largest owner-operators of apartment homes in the country and is an S&P 500 company listed on the New York Stock Exchange. MAA has successfully navigated numerous business cycles, captured significant growth and built an efficient, technology-driven operating platform with an investment portfolio that is uniquely balanced and diversified across markets noted for strong population growth and robust housing-demand dynamics. Currently, MAA owns and operates over 100,000 apartment homes across 16 states and the District of Columbia.
We strive to recruit, develop and retain a talented workforce that reflects the communities where we live and work. Creating an environment where associates feel included, valued, and respected has been an essential part of our continued success as a company.
We foster open conversations, encourage collaboration, and continuously look for ways to strengthen our culture so associates feel a sense of belonging and empowerment to deliver superior service and value to those whose lives we touch.
Understanding the unique perspectives of our associates, residents and shareholders is essential to our program and ultimately to our success as a company. We are committed to cultivating conversations and continuously examining all the ways we do business so that we can best deliver on our Mission to provide superior service and value to those whose lives we touch.
Offices: 6815 Poplar Ave, Germantown, Tennessee 38138, US
Apartment homes and Corporate housingReal Estate InvestmentCommercial Real EstateRetailProperty ManagementReal EstateProperty Development
How many Hospitality jobs are open in Germantown, TN right now?
There are currently 62 open hospitality positions in Germantown, TN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Hospitality roles in Germantown, TN?
Companies currently hiring include Domino's, J. Alexander's Restaurants, The Wendy's Company, Life Time Inc., The Fresh Market, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Hospitality jobs in Germantown, TN?
Yes — 1 of the 62 open hospitality positions offer remote or hybrid work (1 remote, 0 hybrid).
How do I apply for Hospitality jobs in Germantown, TN?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.