ASI is the largest global provider of technology B2B services for the $27.7 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empo…
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Provide comprehensive executive and personal support to a family business owner across business, personal, and philanthropic activities. Responsibilities include managing calendars, travel logistics, financial records, and relationship-focused initiatives.
Requirements
Requires 3-7+ years of experience in executive support, personal assistance, or a similar administrative role. Candidates must be tech-savvy, highly organized, and capable of handling confidential information with extreme discretion.
Full job description
ASI is the largest global provider of technology B2B services for the $27.7 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients’ success every step of the way.
ASI currently has a hybrid work model. This position requires in-person attendance 3 to 4 days a week.
We are seeking an exceptional Executive & Personal Assistant to support a family business owner involved across a wide range of business, personal, family, board, and philanthropic activities.
This is a high-trust, high-discretion, highly varied role for someone who thrives on supporting an engaged family business owner with diverse priorities, relationships, and commitments. This is not a traditional corporate Executive Assistant role. Rather than focusing on corporate gatekeeping, the role is centered on thoughtful support, organization, follow-through, and helping strengthen important relationships. The work includes executive support, personal and family administration, travel logistics, financial organization, project coordination, and high-impact employee- and client-related initiatives. This is not a glamorous or narrowly defined position. The right person is energized by work that ranges from complex projects to routine tasks, and brings the same care, ownership, and follow-through to each. No responsibility is too small if it helps create a successful outcome. Success requires someone adaptable, discreet, tech-savvy, highly organized, emotionally intelligent, and motivated by creating order, solving problems, and moving important priorities forward.
The salary range for this position is $95,000-$110,000. Individual pay within the range will be based on role-related experience, education, skills, and qualifications.
What You’ll Do
Executive, Administrative & Relationship Support
Manage calendars, scheduling, meetings, deadlines, and follow-up
Coordinate communications, documents, action items, and meeting materials
Support client interactions, employee recognition efforts, and relationship-focused initiatives
Maintain organized digital and physical files while handling confidential business, personal, and family information with sound judgment and discretion
Personal, Family & Lifestyle Support
Coordinate personal and family schedules and day-to-day logistics
Support travel, events, gifts, errands, household coordination, and practical personal needs
Research options and identify practical solutions for new, unfamiliar, or time-sensitive needs
Anticipate needs, simplify complexity, and resolve details before they become problems
Travel, Events & Special Projects
Plan and coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, documentation, and travel preferences
Manage airline, hotel, rental car, credit card, and loyalty rewards programs, including redeeming points and rewards effectively when appropriate
Support events, dinners, meetings, family gatherings, employee appreciation activities, and other functions
Manage invitations, guest tracking, ticket lists, inventories, supplies, gifts, vendors, venues, service providers, and other logistics
Financial & Organizational Coordination
Track and organize expenses, receipts, invoices, reimbursements, statements, and supporting records for taxes, accounting, insurance, investments, and other administrative matters
Interface with accountants, attorneys, insurance professionals, and other advisors
Monitor renewals, memberships, subscriptions, deadlines, and recurring obligations while maintaining systems that keep information organized, accessible, and easy to reuse
Who Thrives in This Role
The best fit is someone who takes pride in making things work well behind the scenes. You may be a strong candidate if you:
Thrive on variety and are comfortable with responsibilities that change from day to day
Handle both large projects and small details with ownership, care, and no ego
Are proactive, resourceful, and willing to figure things out without constant oversight
Can manage multiple priorities while staying calm, organized, and detail-oriented
Communicate clearly, thoughtfully, and professionally
Exercise excellent judgment with confidential business, personal, financial, and family information
Are comfortable supporting someone involved in many activities, rather than operating a company day to day
Value impact over visibility and find satisfaction in helping others be more effective
Qualifications & Experience
You do not need to know how to do everything on day one. Curiosity, adaptability, strong technology skills, and a willingness to learn are often more important than prior experience with a specific task.
3-7+ years of relevant experience in executive support, personal assistance, project coordination, family office, hospitality, customer service, operations, administration, or a similar role requiring strong organization, judgment, and follow-through
Exceptional organizational, planning, prioritization, communication, and follow-through skills
High level of discretion, professionalism, maturity, emotional intelligence, and judgment
Advanced proficiency with Microsoft Office, Outlook, Excel, Teams, digital organization systems, and AI-enabled tools to manage information, improve efficiency, and support strong execution
Strong typing speed and accuracy, internet research, written communication, and digital information management skills
Experience with travel planning, event logistics, expense tracking, document management, vendors, and personal administration is strongly preferred
Additional Expectations
Work independently while coordinating effectively with family members, employees, advisors, vendors, clients, and other stakeholders
Adapt to shifting priorities in a dynamic role where no two days are exactly alike
Support occasional evening, weekend, and event-related responsibilities
Travel locally as needed between offices, residences, event locations, and other destinations, with a valid driver’s license and reliable transportation
Organize, move, and transport materials related to events, supplies, and special projects, including items weighing up to 45 pounds
Why This Role Is Meaningful
This role offers the opportunity to become a trusted partner in supporting a wide range of business, personal, philanthropic, and family priorities. The work is broad, practical, and important, requiring someone who takes equal pride in complex projects, routine tasks, and the many details that help create successful outcomes. The right person will not be looking for glamour. They will be looking for trust, variety, responsibility, and the satisfaction of knowing their work creates real value every day.
If you are motivated by helping others succeed, thrive on variety, and are proactive, tech-savvy, and resourceful, this could be a uniquely rewarding opportunity to create order, solve problems, make things happen, and build a meaningful, long-term role with room to grow.
ASI offers full-time employees a comprehensive benefits package including:
Medical, Dental, and Vision coverage, available on day one of employment.
Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love).
Free Health and Wellness programs.
Free 24/7 access to Magellan Employee Assistance Program and Teladoc.
Day one 401(k) with company match.
Paid holidays, floating days, and paid time off (PTO).
Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.
Take this opportunity to join our successful team! Apply today! EOE m/f/d/v. ASI is an equal opportunity employer, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better. Check out ASI’s Diversity and Inclusion Blog Posts.
Visit our company career web site at www.asicareers.com.
The Advertising Specialty Institute (ASI) is the largest media, marketing and education organization serving the promotional products industry. ASI connects suppliers and distributors through ASI’s robust industry-leading network, which boasts over 25,000 supplier and distributor members. ASI members have access to the world's most powerful promotional product network, ESP, where three out of every four promotional product searches occur.
ASI is committed and dedicated to providing members with cutting edge interactive tools, member support, trade shows, educational information and resources that improve business efficiency, drive traffic and win sales.
What is ASI’s mission?
ASI bridges suppliers and distributors by providing catalogs, information directories, newsletters, magazines, websites, databases, interactive e-commerce, and robust marketing and selling tools.
Offices: 4800 Street Road, Trevose, PA 19053, US
Promotional ProductsAdvertising SpecialityPromotional MerchandiseTechnology platformWebsitesE-commerceCatalogsTrade ShowsAdvertising and MarketingEvent Promotions
Based on 397 listings with disclosed salaries, most hospitality jobs in Pennsylvania pay between $48k–$85k per year. Individual offers vary with seniority, company size, and specialization.
How many Hospitality jobs are open in Pennsylvania right now?
There are currently 9,391 open hospitality positions in Pennsylvania listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Hospitality roles in Pennsylvania?
Companies currently hiring include Domino's, Aramark Healthcare+, Sheetz, Compass Group, Starbucks, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Hospitality jobs in Pennsylvania?
Yes — 99 of the 9391 open hospitality positions offer remote or hybrid work (59 remote, 40 hybrid).
How do I apply for Hospitality jobs in Pennsylvania?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.