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Executive Assistant, Traffic Management Center Operations
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$40/hr–$45/hr
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Executive Assistant, Traffic Management Center Operations
Chattanooga, Tennessee, United States · Hybrid
$40/hr–$45/hr
Mid level
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Director of Food Systems and Agriculture Policy, VPA
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Senior
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Full-time
associate degree, professional certificate
Posted 35d ago
~40 hrs/week
Responsibilities
Manage the statewide bidding, RFP, and RFQ processes for construction projects, ensuring compliance with state and board requirements. Prepare and execute construction agreements and master contracts while coordinating between project managers, designers, and contractors.
Requirements
Requires an associate degree and at least five years of construction and design related experience. A Construction Documents Technologist (CDT) certification is preferred, along with knowledge of AIA A201 and state building commission policies.
Full job description
Title: Manager, Bid Contracts
Employee Classification: Clerical & Secretarial
Institution: System Office
Department: Facilities Development
Campus Location: Tennessee Board of Regents System Office
Job Summary
Manage state wide bid, RFP, and RFQ process. Prepare, review, distribute and receive Construction and Master Contracts. Review and receive bid documents.
Job Duties
43% - Manage the bidding process by reviewing the bid documents for compliance with SBC, TBR, State and OSA requirements. Direct Project Managers to address necessary corrections, prior to posting bids. Assign and monitor bid dates for all locations across the state. Manage and conduct all bid openings at the central office. Receive all bid results, review for accuracy, record bids, verify Contractors and Subcontractors licensure requirements, instruct Designers of any bid irregularities and advise corrective measures. Coordinate Project Managers and Designers for Construction Contract preparation, or instructions for rebidding if required. Assist in developing agenda item for SBC or ESC if required to award bid or any action requiring the state capture of bid bond. - (Essential)
38% - Prepare Construction Agreement, submit to OSA for signature, work directly with Contractor for execution, which requires Contract Document review for accuracy and conformity with the AIA 201, OSA, TBR, SBC and state requirements. Upon completion, route contract for signature and execution. Distribute executed contract and direct Designer to Schedule preconstruction conference. Input and update all procurement information in OFD Project Tracking system. - (Essential)
3% - Manage information and process with Designers and Contractors for all grand divisions, instruct and advise both parties as necessary to resolve issues for proper execution of bidding and contracting. - (Essential)
12% - Post Request for Proposals and Request for Qualifications for all projects utilizing the SBC alternative delivery methods. Manage schedule, acknowledge receipt of proposals, evaluate proposals for mandatory requirements, notify OFD staff of possible rejections or noncompliance, assemble and distribute RFP documents to all evaluators, manage the scoring process, notify OFD staff of final results for SBC approval. Distribute notice of intent to award to all proposers, develop and issue Master Contract upon SBC approval. - (Essential)
2% - Direct communication with State Licensing and State Insurance Authorities for compliance with State and SBC policies. Work directly with OSA regarding current and changes to SBC Construction Procurement Policy. - (Essential)
2% - Other tasks as assigned - (Marginal)
Minimum Qualifications
Associate degree Minimum of five years’ construction and design related experience. Construction Documents Technologist (CDT)
Preferred Qualifications
Certified Construction Contract Administrator (CCCA®) Working knowledge of AIA A201 and Tennessee State Building Commission Policies
Knowledge, Skills, and Abilities
• Ability to handle details and multi-task • Good communication skills • Computer skills • Experience in construction contract related activities and understanding of construction terminology
TBR - The College System of Tennessee oversees the state's community colleges & Tennessee Colleges of Applied Technology
Industry
Higher Education
Company size
51-200 employees
Founded
1972
Headquarters
Nashville, TN
LinkedIn followers
9,976
TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students. The system is governed by the Tennessee Board of Regents.
Offices: 1 Bridgestone Park, Third Floor, Nashville, TN 37214, US
higher educationeducationeducational technologyTN state agencycommunity collegesworkforce developmentcolleges of applied technologyonline educationTN eCampuspostsecondary education
How many Government & Public Sector jobs are open in Nashville, TN right now?
There are currently 563 open government & public sector positions in Nashville, TN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Government & Public Sector roles in Nashville, TN?
Companies currently hiring include Metropolitan Action Commission, Metro Nashville Public Schools, L3Harris Technologies, Koniag Government Services, Centurion Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Government & Public Sector jobs in Nashville, TN?
Yes — 59 of the 563 open government & public sector positions offer remote or hybrid work (13 remote, 46 hybrid).
How do I apply for Government & Public Sector jobs in Nashville, TN?
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