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Full-time
Posted 30d ago
Apply by Jul 6
~40 hrs/week
Responsibilities
The Office Coordinator manages daily administrative functions, including scheduling, recordkeeping, and professional customer service for dining services. They are also responsible for financial tasks such as processing vendor invoices, bank reconciliations, and managing hourly payroll.
Requirements
The candidate must be able to handle administrative and financial tasks while maintaining confidential personnel files. Physical requirements include the ability to sit for extended periods and lift up to 20 lbs.
Full job description
Overview
1. Job Summary
The Office Coordinator plays a key role in ensuring the smooth and efficient operation of the dining services office. This position is responsible for managing daily administrative functions, including scheduling, recordkeeping, and internal communications. The Office Coordinator serves as the first point of contact for visitors and inquiries, delivering professional and courteous customer service. Additionally, this role supports financial and event-related tasks, maintains organized office systems, and collaborates with various departments to support the overall success of the dining facilities.
2. Key Responsibilities
Maintain an efficient office environment, overseeing administrative tasks, schedules, and supplies.
Handle communications, including calls and emails, ensuring timely responses.
Keep accurate records, databases, and files, and prepare reports as needed.
Be the main contact for visitors, providing exceptional customer service.
Assist with financial tasks and collaborate on event coordination.
3. Working Conditions / Physical Requirements
Office-based role with frequent interaction with catering staff.
Occasional lifting of files, office supplies, or light event materials (up to 20 lbs).
Must be able to sit for extended periods and perform tasks using a computer and phone. Responsibilities
Primary Duties/Responsibilities:
Review and process vendor invoices for payment ensuring mathematics and pricing are correct and that there are no discrepancies. Communicate with vendors on any issues or problems and partner with vendor to resolve problems independently.
Complete daily bank deposit reconciliation.
Prepare and submit accurate weekly invoices to the university and other clients. Liaison with client to complete payment process and resolve any disputes or concerns.
Conduct Weekly Reconciliation of all Accounts Receivables.
Assist District Manager and Food Service Director with daily, weekly and monthly financial reports; Act as Unit Human Resources liaison for all hourly staff (payroll, benefits, uniforms, etc.)
Responsible for all matters pertaining to hourly payroll, to include daily time edits, punch detail reports, wage summary reports, Leave Requests, etc.
Assist, as needed, on the service floor to ensure all levels of service and support are maintained for the client.
Maintain confidential personnel files and unit operational files.
Work effectively and maintain good working relationships with co-workers, hourly staff, University personnel, administrators, student’s parents and Thompson Management Staff.
Maintain clean and safe work environment; ability to perform job safely.
We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Thompson Hospitality is the largest minority-owned Food Service, and one of the largest Retail Food and Facilities Management companies in the country. It’s a trusted position which has given us a sensibility we also bring to our restaurant group and retail operations.
We’re a family-run organization, built on values that carry over to more than twenty years of client, customer, and community relationships. Every one of us has the same goal: to provide the ultimate client experience. We ask, “How else can we help?” Then we make magic happen.
"It isn’t simply what you do in your life that matters,
it’s who you are."
This was the creed of Thompson patriarch and teacher, Fred Thompson, Sr. And this is how his children, Warren, Fred Jr., and Benita, have chosen to lead this company since its founding in 1992.
What we do every day is in service of our many clients, customers, and communities across the country. We look at every person and project as the most important one of the day. And we are always adding services, products, and systems that make your life easier.Recognized as “Company of the Year” in 2010 by Black Enterprise Magazine, we’re a company whose performance is guided by six simple standards
Serve the Highest Quality Food Provide World-Class Service
Maintain Flexibility to Better Serve Our Clients
Be Accountable For Our Actions
Celebrate Diversity
Give Back to Our Communities
Our mission is to provide a positive experience to every relationship in which we are involved: one Guest, one Client, one Team Member at a time.
Offices: 1741 Business Center Drive, Suite 200, Reston, Virginia 20190, US
Contracted ServicesFood & BeverageRetaurants & Retailand Facility ServicesRetailFood and BeverageTravel
How much do Finance & Accounting jobs in Virginia pay?
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