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Overview Hamilton County Schools is committed to excellence for every student. With nearly 75 schools across the district, we are focused on helping all students thrive and experience a future without limits. Learn more …
Manager Community Safety & Gun Violence Prevention
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Senior
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Overview Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstan…
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Chattanooga, Tennessee, United States · On-site
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Mid level
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Full-time
high school
Full-time with benefits
Posted 5d ago
Apply by Aug 6
~40 hrs/week
Responsibilities
The secretary performs clerical and administrative tasks to support departmental operations, including managing documentation, reports, and correspondence. They also provide customer service by greeting visitors, answering phones, and coordinating communications between staff and stakeholders.
Requirements
Candidates must have a high school diploma or GED, with one year of relevant experience in secretarial or office administration preferred. Proficiency in computer operations and the ability to manage multiple tasks effectively are required.
Full job description
Overview
Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.
The purpose of this job is to perform secretarial/clerical work associated with processing various information and documentation relating to an assigned department.
Responsibilities
Acts in a professional, respectful, and welcoming manner at all times.
Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
Produces various reports for distribution to various individuals or submission to state/federal agencies.
Processes a variety of documentation associated with departmental operations within designated timeframes and per established procedures.
Provides secretarial/clerical support for departmental staff.
Coordinates communications between departmental staff, Central Office, parents, and outside individuals or organizations; assists staff with questions or problems; assists with problem resolution.
Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
Performs customer service functions; provides information/assistance regarding departmental programs, services, activities, procedures, forms, fees, or other issues; distributes forms/documentation; responds to routine questions/complaints and initiates problem resolution.
Assists in planning or coordinating various meetings, presentations, training sessions, or staff development programs; transcribes meeting minutes as needed; assembles packets and prepares packets for mailing; copies, enlarges, binds, and laminates materials; checks materials in/out of department; distributes meeting agendas, minutes, packets or other meeting materials; coordinates room/facility reservations, meeting room setup, food/beverages, or other details for various meetings/activities.
Generates work orders via computer; enters data pertaining to requested repair/maintenance work into computer; forwards work order requests electronically to appropriate personnel.
Monitors inventory of department equipment, forms, and supplies; maintains fixed asset inventory; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new/replacement supplies.
Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; prepares outgoing mail for pickup; processes or assists in processing mass mailing projects.
Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; prepares old files for storage.
Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
Follows established procedures for ensuring assigned areas are safe.
Maintains confidentiality.
Works collaboratively with all stakeholders.
Attends work and arrives to work on time.
Adheres to the Teacher Code of Ethics as defined by Tennessee Law.
Complies with accounting and financial policies and procedures involving the handling of money and property, as well as other Board policies.
Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides technical assistance/support for use of department computers, copy machines, facsimile machine, or other equipment; provides monthly counts of copy volume to vendor.
Uses computers and other technology to enter and access information related to essential job functions.
May operate a motor vehicle to conduct various work activities.
Performs other duties as assigned.
Qualifications
Knowledge/Education/Experience:
High school diploma or GED required; one (1) year previous experience and/or training that includes secretarial work, office administration (preferably in a school environment), basic bookkeeping, customer service, and personal computer operations preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid Tennessee Appointment of Notary Public certification. May require possession and maintenance of valid Tennessee driver’s license.
Skills/Qualifications:
Demonstrates excellent verbal and written communication skills to deal effectively with all stakeholders.
Demonstrates the ability to effectively prioritize and manage multiple tasks.
Demonstrates the ability to use technology to perform essential functions of job.
Compensation: Salary is based on a combination of relevant education and experience. Grade D Salary Scale
Hamilton County Schools is located in the scenic city of Chattanooga, TN. We are dedicated to helping all students thrive and experience a future without limits.
We are hiring, supporting, and retaining outstanding teaching talent in order to reach our goal of success for all students. With over 80 schools and programs located in urban, rural, and suburban communities, we are confident that you can find your place in Hamilton County.
A foundational belief of HCS is that student success is a community responsibility. Our district is supported through a variety of stakeholders, partners, local leaders, and more to create opportunities for students while removing barriers to education.
To apply for positions, please visit www.hcde.org/careers
Facebook: @HamiltonCountySchools
X: @hamcoschools
Instagram: @hamiltoncountyschools
Offices: 3074 Hickory Valley Road, Chattanooga, TN 37421, US
How many Education jobs are open in Chattanooga, TN right now?
There are currently 208 open education positions in Chattanooga, TN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Education roles in Chattanooga, TN?
Companies currently hiring include Hamilton County Department of Education, University of Tennessee, Knoxville, Graduate School, Tennessee Board of Regents (TBR), Erlanger, Ancora Education, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Education jobs in Chattanooga, TN?
Yes — 2 of the 208 open education positions offer remote or hybrid work (0 remote, 2 hybrid).
How do I apply for Education jobs in Chattanooga, TN?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.