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$25/hr–$29/hr
Full-time
Medical insurance, Dental insurance, Vision insurance, 401k, Life insurance, Paid time off
Posted 12d ago
~40 hrs/week
Responsibilities
The Compliance Coordinator manages the full cycle of fire life safety inspection reports, including tracking, submission, and repair estimation. They collaborate with field technicians and management to ensure all documentation is accurate and compliant with AHJ requirements.
Requirements
Candidates should have at least 2 years of experience in compliance or service coordination and strong proficiency in Google Sheets or Excel. Familiarity with Fire Life Safety industry standards and the ability to manage high-volume tasks are highly preferred.
Full job description
The Compliance Coordinator is responsible for the accurate creation, tracking, and submission of fire life safety inspections, repairs, and retest reports. This role ensures all required documentation is complete, compliant, and delivered to customers and Fire Departments (AHJs) in a timely manner.
The Compliance Coordinator works closely with field technicians, Coordinators, and the Portfolio Manager to move inspections through the full cycle from inspection to repair to retest while maintaining high standards of accuracy, organization, and compliance. This role also prepares service and repair estimates.
Key Responsibilities:
Create and manage inspection reports, track repairs, then create retest reports (high volume of detailed work)
Track inspections through completion and ensure all required technician documentation is received.
Follow up directly with technicians via phone, text, and email to resolve missing or incorrect information.
Sending completed reports to customers and uploading to required compliance/AHJ portals.
Prepare repair and service estimates, including pricing parts and working with the Coordinator and Portfolio Manager to ensure that labor and materials are correct
Follow up with customers regarding estimates, tracking estimate approvals, and collaborate with the coordinator to support timely scheduling of repairs and retests.
Communicate professionally with customers regarding report status and next steps.
Maintain organized tracking in Google Sheets/Excel.
Perform internal audits of reports and status updates for management
Perform other duties and responsibilities as requested or required
Required Skills & Experience:
Strong organizational skills and attention to detail.
Experience using Google Sheets and/or Excel, Adobe, Microsoft Word.
Ability to manage deadlines and high volume of tasks in an organized way.
Comfortable following up persistently with technicians and internal teams.
Ability to apply judgment when preparing estimates.
Flexibility to adapt to changing priorities in a dynamic work environment
2+ years of experience in compliance, service coordination, or a related operations role in a service industry preferred.
Familiarity with Fire Life Safety industry and NFPA standards preferred.
Ability to work Overtime or Weekends ad needed or requested.
BENEFITS
Commercial Fire Protection is pleased to offer a competitive compensation package which includes:Competitive hourly rate, medical and dental 100% paid by the Company, vision,401k, life insurance, paid time off and holidays, supportive team environment, laptop, tuition reimbursement, and career advancement opportunities.
All qualified applicants to Commercial Fire Protection are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran's status or any other protected characteristic.
Related keywords
ComplianceService coordinationFire life safetyInspection reportsRepair estimatesAHJNFPAGoogle SheetsExcelAdobeMicrosoft WordOperationsInternal auditData trackingCustomer service
Delivering excellent service while providing the best fire protection solutions for our clients.
Industry
Facilities Services
Company size
51-200 employees
Founded
2002
Headquarters
Newport Beach, California
LinkedIn followers
945
Commercial Fire Protection is headquartered in Walnut Creek, CA and Irvine, CA. We have offices in Seattle, Portland, Sacramento, Santa Clara, Concord, Valencia, San Diego, and Las Vegas. The company is continuing to grow and expanding across the country.
Commercial Fire Protection specializes in inspections and repairs of fire life safety equipment such as fire extinguishers, alarms, sprinklers, hydrants, emergency lighting, kitchen hoods, etc. We also provide fire alarm and burglar alarm monitoring and are available 24/7 for emergency calls. Our clients range from multi-family housing to self-storage and municipalities.
Commercial Fire Protection was built to a level where our customers can have all of their fire life safety services under one roof. In addition, we have developed an online, real-time portal, where our customers can view, track, sort, receive alerts, and essentially monitor every step of the fire life safety program. We are the only fire protection company in the industry to have this feature, which sets us apart from the competition. And with that said, we’re continuing to develop and implement new processes and standards to stay ahead of the curve.
Offices: 4340 Von Karman Ave, Newport Beach, California 92660, US · Irvine, Irvine 92618, US · Oakland, ca 94621, US · San Jose, ca 95131, US · San Francisco, CA 94109, US
Facilities Support ServicesPublic SafetyProduct DesignSecurity and protectiveManagement and consulting
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