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Temporary, Full-time
high school
Paid sick time
Posted 8h ago
~40 hrs/week
Responsibilities
The Events Administrative Assistant provides comprehensive administrative support to leadership, including managing calendars, emails, and departmental operations. They also coordinate event logistics, client meetings, and vendor communications to ensure the successful execution of events.
Requirements
Candidates must have a high school diploma or GED and 2–4 years of administrative or office support experience. Proficiency in Microsoft Office Suite and strong organizational skills are required for this role.
Full job description
Description
[Seasonal] Events Administrative Assistant
National Western | Denver, CO
About National Western
We are National Western—an organization rooted in more than 120 years of history and driven by a mission to strengthen American agriculture through education, youth development, and community connection. We are stewards of the Western way of life, grounded in the values of courage, pride, integrity, grit, and loyalty. Each January, we bring this mission to life through the legendary National Western Stock Show—one of the world’s premier Western lifestyle, rodeo, and livestock entertainment events—welcoming hundreds of thousands of guests from across the globe. Beyond the Stock Show, we operate The Legacy, a world-class, year-round destination for events, experiences, and cultural connection in the heart of Denver. We are more than an event—we are a brand that lives at the intersection of heritage and culture, shaping how Western lifestyle shows up in the modern world.
Position Overview
The National Western Stock Show is seeking a highly organized, proactive, and detail-oriented Events Administrative Assistant to support both the VP of Agriculture and Event Experience and the Senior Director of Event Sales. This role serves as the administrator supporting emails, calendars, event planning and coordination, invoicing, scheduling, and internal operations. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, team-driven environment, demonstrates strong professionalism, and enjoys balancing multiple priorities with accuracy and efficiency.
Reports to: Vice President of Agriculture & Event Experience, Senior Director of Event Sales
Roles & Responsibilities
Administrative Support
Answer and direct incoming phone calls and check voicemail messages daily
Manage multiple email inboxes and support staff by prioritizing responses or forwarding to other staff as needed
Greet staff, guests, vendors, and partners professionally and courteously at all times; support the lobby receptionist as needed with visitors for staff
Manage departmental administrative tasks, such as purchase orders, event calendars, and scheduling tools.
Process invoices and checks for company accounts as directed by the Accounting Department
Provide administrative support to team members across departments as requested
Present a consistently helpful, professional, and friendly demeanor to staff, vendors, and guests
Perform other duties as assigned
Events Support
Coordinate client meetings and site walk-throughs and gather all pre-event details, including client needs, requests, and objectives
Support the planning and execution of events from start to finish.
Coordinate client meetings and site walk-throughs, and gather all pre-event details, including client needs, requests, and objectives.
Serve as a primary point of contact for clients and event support teams.
Collect and organize event information and prepare detailed event documents for the Event team.
Coordinate event setup and teardown, including load-in and load-out activities.
Manage event-related administrative tasks, including deposits, insurance, and permitting compliance.
Collect and track all billable items, estimates, and client quotes.
Communicate and coordinate with third-party vendors, including security, décor, catering, A/V, and other vendors.
Enforce company policies, procedures, and regulations for events and vendors.
Build and maintain positive working relationships with clients, teammates, vendors, and partners through professionalism, collaboration, and accountability.
Coordinate with campus partners to facilitate seamless execution of events campus-wide.
Assist WSSA staff in the coordination of internal events.
Participate in and/or conduct site tours as requested by the Sr. Director of Event Sales and/or VP Ag and Event Experience.
Support Stock Show special events and other organizational events as assigned.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Requirements
Skills & Abilities
High School Diploma/GED
2–4 years of administrative or office support experience
Experience supporting senior leadership preferred
Strong organizational and time management skills
High attention to detail and accuracy
Proficiency in Microsoft Office Suite and CRM/database systems
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Customer-service mindset with a positive, team-oriented attitude
Key Competencies
Professionalism and discretion
Strong follow-through and accountability
Ability to manage multiple priorities
Problem-solving and initiative
Collaboration and team-oriented
Physical Demands
National Western Complex is a multi-purpose indoor and outdoor commercial and agricultural complex where dusty conditions and animals may exist. While performing the duties of this job, work is performed both indoors and outside in all weather conditions, including extreme cold, snow, wind, and rain, on varied surfaces. In this role, individuals will experience prolonged periods of sitting at a desk and working on a computer. Incumbent must be able to lift 15 pounds and access/navigate the National Western Complex in its entirety, with or without reasonable accommodation. Like almost all NWSS team members, this position will need to be on-site every day during Stock Show, typically for 12-16 hours at a time.
Compensation & Benefits
This is a seasonal role that will end on or around January 29, 2027.
This position will be scheduled for around 40 hours per week
Like almost all NWSS team members, this position will need to be on-site every day during Stock Show (January 9th-24th), with shifts up to 12 hours per day.
Compensation for this position is to start at $25/hour
Paid sick time offered at a rate of 1 hour for every 30 hours worked.
WSSA/NWSS is a drug & alcohol-free employer with a zero-tolerance drug policy, including marijuana.
WSSA/NWSS is an equal opportunity employer and values diversity.
Anticipated Job Posting Close Date
8/21/2026; open until closed.
All offers are contingent on the successful completion of a criminal background check.
National Western Stock Show presented by CommonSpirit Health
January 9-24, 2027
Industry
Non-profit Organizations
Company size
11-50 employees
Founded
1906
Headquarters
Denver, Colorado
LinkedIn followers
4,547
The National Western Stock Show presented by CommonSpirit Health, established in 1906, is the premier livestock, rodeo, and horse show in the nation, serving agricultural producers and consumers throughout the world. We are a 501(c)(3) charitable organization that provides education in agriculture, including college and graduate level scholarships in agriculture and veterinary medicine for practice in rural areas.
As one of Colorado’s preeminent tourist destinations, the NWSS takes place every January for 16 days. We are a nationally recognized western heritage and entertainment event, and we host one of the world’s richest regular-season professional rodeos. We also boast one of the country’s largest horse shows and Colorado’s largest western trade show, attracting more than 650,000 visitors each year.
Throughout this historic event, the NWSS strives to strengthen American agriculture through enrichment programs and youth education in livestock, equestrian, farming, ranching, animal awareness, and appreciation. We celebrate western lifestyles, our communities, provide life-long memories and family traditions.
For more information about our organization, visit https://nationalwestern.com/about/.
Offices: 4655 Humboldt St, Denver, Colorado 80216, US
How many Agriculture jobs are open in Denver, CO right now?
There are currently 36 open agriculture positions in Denver, CO listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Agriculture roles in Denver, CO?
Companies currently hiring include Vireo, Colorado State University - Division of Information Technology, Leprino, SavATree, Ardent Mills, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Agriculture jobs in Denver, CO?
Yes — 3 of the 36 open agriculture positions offer remote or hybrid work (1 remote, 2 hybrid).
How do I apply for Agriculture jobs in Denver, CO?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.