Administrative Jobs in Singapore, Singapore (Now Hiring) — 1,743 open — Page 54

Responsibilities

Operations & Facilities Management

• Coordinate and administer daily infrastructure and facilities management operations across assigned depots, interchanges, and premises.
• Assist in planning, organising, and supervising maintenance, upgrading, renovation, and minor construction works.
• Conduct routine inspections of premises, identify defects, and follow up on rectification and improvement works.
• Ensure all preventive, corrective, and ad-hoc maintenance works are carried out safely, promptly, and in accordance with standards.
• Support diesel operations at bus depots, including monitoring daily diesel usage and maintaining accurate records.

Contract & Vendor Management

• Administer and monitor outsourced term contracts, contractors, and service providers to ensure compliance with contractual requirements.
• Track contractor work orders, service levels, performance indicators, and verify completion before payment processing.
• Liaise with vendors and internal stakeholders to resolve operational issues and service gaps efficiently.
• Assist in reviewing tender specifications, awards, and contract deliverables in coordination with the Contracts and Procurement teams.

Procurement & Asset Administration

• Oversee procurement processes, including raising asset requests, purchase orders, and documentation for facilities-related needs.
• Ensure procurement practices align with organisational policies and regulatory requirements.
• Maintain proper documentation and records for assets, maintenance logs, and contract files.

Compliance, Safety & Reporting

• Support compliance with regulatory and audit requirements (e.g. LTA and other authorities), ensuring maintenance records and submissions are timely and accurate.
• Ensure adherence to workplace safety, environmental, and operational procedures.
• Compile reports on facilities performance, maintenance activities, contractor outputs, and diesel consumption trends.

Planning & Support Functions

• Assist Managers in budget planning, tracking, and monitoring of OPEX and CAPEX expenditures.
• Provide guidance and on-the-job support to Supervisors and junior staff where required.
• Participate in continuous improvement initiatives to enhance facilities reliability, efficiency, and service quality.
• Perform any other duties assigned by the Manager, Infrastructure & Facilities Management.

Qualifications & Work Experience

• Diploma in Engineering, Facilities Management, Building Services, or a related field; Degree holders are an advantage.
• Minimum 3–5 years of relevant experience in infrastructure, facilities, or building management.
• Prior experience in facilities operations, maintenance coordination, or contractor management is preferred.

Skills

• Working knowledge of procurement processes, contract administration, and basic budget monitoring.
• Strong coordination, organisational, and communication skills.
• Familiarity with safety standards, audit requirements, and regulated operational environments is advantageous.
• Proficient in administrative documentation and basic reporting.