Administrative Jobs in Herzliya, Israel (Now Hiring) — 21 open

We are looking for an exceptional Executive Assistant & People Operations professional to join our People team.

In this role, you'll provide dedicated executive support to our COO while playing a key role in People Operations and the day-to-day employee experience. You'll work closely with the HR Manager and Office Manager to help ensure smooth business operations, support employees throughout their journey, and contribute to a positive, well-organized workplace.

This is a hands-on, dynamic role for someone who enjoys balancing executive support, people-focused responsibilities, and office operations in a fast-paced global environment.

If you're highly organized, proactive, resourceful, and thrive in an environment where no two days look the same, we'd love to meet you.

This role is ideal for someone who enjoys variety, loves working with people, and takes pride in keeping both executives and the workplace running smoothly.

Responsibilities

Executive Support

• Manage the COO's complex calendar and meetings across multiple stakeholders and time zones.
• Coordinate internal and external meetings, ensuring smooth scheduling, follow-up, and execution.
• Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Track action items and proactively follow up with stakeholders to ensure timely execution.
• Prepare meeting materials, presentations, and supporting documents when needed.
• Provide day-to-day executive and administrative assistance, helping manage priorities and keep a busy schedule running smoothly.
• Anticipate needs, solve problems proactively, and maintain a high level of professionalism, discretion, and organization.

People Operations & HR Administration

• Coordinate employee onboarding and offboarding processes.
• Assist the HR Manager with day-to-day HR administration and People Operations activities.
• Maintain employee documentation and support HR processes throughout the employee lifecycle.
• Coordinate employee experience initiatives, including birthdays, holidays, gifts, recognition programs, and company events.
• Coordinate interview schedules, prepare meeting rooms, and ensure an outstanding candidate experience.
• Welcome candidates, visitors, business partners, and guests, creating a professional and welcoming experience.

Office Operations

• Partner closely with the Office Manager to ensure the smooth day-to-day operation of the office.
• Coordinate employee travel arrangements, parking requests, office supplies, and operational needs.
• Manage meeting room calendars and assist with meeting logistics.
• Provide day-to-day operational support to employees across the organization.
• Serve as a backup for office operations when needed.

Requirements

• 2+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar administrative role.
• Proven experience managing complex executive calendars and coordinating meetings.
• Experience coordinating domestic and international business travel.
• Experience in office management or office operations.
• Experience in HR Administration, People Operations, employee onboarding/offboarding, or employee experience — a significant advantage.
• Excellent English communication skills (written and verbal) — mandatory.
• Outstanding organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Strong interpersonal and communication skills with a high level of professionalism, service orientation, and discretion.
• Highly proactive, resourceful, dynamic, and able to work independently in a fast-paced environment.
• High level of technological proficiency, including Google Workspace and Microsoft Office, with the ability to quickly learn new systems and digital tools.
• Positive attitude, strong ownership, and a genuine passion for supporting people and creating an outstanding employee experience.
• Experience working in a global company — an advantage.
• Full-time, on-site position based in Herzliya.