Administrative Jobs in Bologna, Italy (Now Hiring) — 13 open

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Position: Forwarding Management Administrator Italy (Pantigliate)

Company: CEVA Air & Ocean Italy S.P.A.

Division: Air

Organisational Unit: Air Operations

Location: Milano/Pantigliate, Strada Vecchia Paullese

About CEVA Air & Ocean Italy S.P.A.:

CEVA Air & Ocean Italy S.P.A. is a prominent player in the logistics industry, specialising in air and ocean freight forwarding services. Committed to delivering reliable, efficient, and customer-centric solutions, CEVA Air & Ocean strives to maintain its leadership position by fostering innovation, operational excellence, and sustainability within the supply chain sector. Joining our team means becoming part of a diverse and inclusive workplace that values collaboration and continuous professional development.

Role Overview:

As a Forwarding Management Administrator based in Pantigliate, you will play a crucial role within the Air Operations unit, supporting the logistics activities related to air freight forwarding in Italy. The position requires a detail-oriented and proactive individual who can manage administrative tasks, coordinate forwarding processes, and contribute to the smooth operation of air cargo logistics. This role offers the opportunity to work closely with internal teams and external partners to ensure timely and compliant delivery of shipments while upholding CEVA’s standards of service quality.

Key Responsibilities:

• Manage and maintain forwarding documentation relevant to air freight shipments, ensuring accuracy and compliance with company policies and regulatory requirements.
• Coordinate with internal departments such as operations, sales, and customs to facilitate efficient cargo movement and resolve potential issues promptly.
• Track and update shipment status, ensuring all stakeholders are informed of relevant developments and providing proactive solutions to any delays or discrepancies.
• Support the administration of freight bookings, liaising with carriers and transport providers to optimise capacity and routing.
• Maintain accurate records in the company’s logistics management systems and prepare reports as required for operational monitoring and management review.
• Assist in the preparation and verification of customs documentation and compliance to support seamless import and export activities.
• Contribute to continuous improvement initiatives by identifying process optimisation opportunities and implementing best practices in forwarding administration.

Qualifications & Experience:

• Previous experience in logistics, freight forwarding, or related administrative roles, preferably within air freight operations.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication skills, both written and verbal, to liaise effectively with diverse internal and external stakeholders.
• Familiarity with logistics software and Microsoft Office suite; experience with freight management systems is advantageous.
• Knowledge of international shipping regulations, customs procedures, and air cargo documentation is highly valued.
• Problem-solving mindset with attention to detail and a commitment to delivering high-quality results.
• Ability to work collaboratively in a team-oriented environment and adapt to changing operational needs.

What We Offer:

• A dynamic work environment within an international logistics company.
• Opportunities for professional growth through training and development programmes.
• An inclusive workplace culture that values diversity and equal opportunity.
• Competitive employment terms and a supportive team that recognises your contributions.
• Convenient location in Pantigliate with access to modern facilities.

By joining CEVA Air & Ocean Italy S.P.A. as a Forwarding Management Administrator, you will contribute directly to enhancing our logistics operations and customer satisfaction. We encourage applicants from all backgrounds and experiences to apply and help us build the future of freight forwarding.

CEVA is committed to fair hiring procedures and to ensure that all employees have the opportunity to develop their potential. We want to ensure a work environment based on merit and inclusion, without any discrimination based on race, nationality, gender, sexual orientation, religious orientation or disability.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: [email protected]. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.