New York, New York, United States · On-site
$23/hr–$25/hr
Position Title: Administrative Specialist Department: Wildcat Operations Reports To: Manager of Operations FLSA Status: Non-Exempt Classification: Full-Time Wage/Salary: $23 to $25 per hour Position Summary Wildcat is se…
Skills: Office Operations, Administrative Support, Operational Efficiency
Carrollton, Texas, United States · On-site
$20/hr–$22/hr
What You'll Do As Veteran Peer Specialist, you will serve as the primary outreach, engagement, and peer support professional for Veterans Forward – Central Texas. Utilizing lived military experience and peer-to-peer enga…
Skills: Community Outreach, Veteran Recruitment, Peer Support, Workforce Navigation, Case Management
Buckinghamshire, England, United Kingdom · On-site
Salary: £28,438, rising to £30,253 following successful completion of training and demonstration of competence in the role. Location: Onsite in High Wycombe (HP13 6LA) Hours: Mon-Fri 9am-5pm Change Lives Every Day with F…
Skills: Employment Advising, Case Management, Tailored Support, Barrier Removal, Employability Solutions
Liverpool, England, United Kingdom · On-site
About ELITE Supported Employment For more than 30 years, ELITE Supported Employment has delivered specialist supported employment services, helping disabled people and people facing complex barriers to work access, retai…
Skills: Leadership, Coaching, Person-Centred Support, Stakeholder Management, Team Development
Liverpool, England, United Kingdom · On-site
About ELITE Supported Employment For more than 30 years, ELITE Supported Employment has delivered specialist supported employment services, helping disabled people and people facing complex barriers to work access, retai…
Skills: Occupational Health, Vocational Rehabilitation, Workplace Inclusion, Workplace Assessment, Reasonable Adjustments
Liverpool, England, United Kingdom · On-site
About ELITE Supported Employment For more than 30 years, ELITE Supported Employment has delivered specialist supported employment services, helping disabled people and people facing complex barriers to work access, retai…
Skills: Employment Coaching, Case Management, Stakeholder Engagement, Inclusive Recruitment, Interview Preparation
New York, New York, United States · On-site
$66k–$75k/yr
Position Summary: The Quality Assurance (QA) Specialist at Fedcap Inc is responsible for ensuring the integrity and continuous improvement of program operations by monitoring, evaluating, and enhancing services and proce…
Skills: Quality Assurance, Case Management, Compliance Monitoring, Reporting, Data Analysis
Hamilton, Ontario, Canada · On-site
$62k–$75k/yr
What You’ll Do The Validation & Compliance Supervisor plays a key role in the operations of Fedcap Canada, with primary responsibility for overseeing the validation of jobseeker supports and performance milestones submis…
Skills: Compliance Oversight, Audit Preparation, Performance Reporting, Staff Supervision, Data Quality Management
Lewiston, Maine, United States · On-site
What You’ll Do As Performance Manager with Fedcap Families, you will lead one of our Opportunity Centers supporting individuals receiving Temporary Assistance for Needy Families (TANF) through the ASPIRE program in partn…
Skills: Performance Management, Case Management, Work Readiness, Vocational Training, Job Placement
Springfield, Virginia, United States · On-site
$40/hr–$50/hr
What You'll Do As Registered Nurse (RN), you will support the health, safety, and well-being of individuals participating in MVLE’s Group Day programs by ensuring comprehensive, preventative, and responsive nursing servi…
Skills: Clinical Assessment, Medication Management, Staff Training, Health Monitoring, Nursing Documentation
Rockland, Maine, United States · On-site
Fedcap Families, a member of The Fedcap Group, is looking for a mission-driven individual to become a Participant Success Advisor in Rockland, ME. This person will act as front-line resource for participants as they navi…
Skills: Case Management, Work Readiness, Vocational Training, Employer Based Training, Job Placement
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Provide daily operational support to the Manager of Operations and Senior Director. Ensure the overall efficiency of the Wildcat Program's office functions.
Candidates should possess an associate degree. The role requires the ability to support senior management in a fast-paced operational environment.
Department: Wildcat Operations
Reports To: Manager of Operations
FLSA Status: Non-Exempt
Classification: Full-Time
Wage/Salary: $23 to $25 per hour
Wildcat is seeking a highly organized Administrative Specialist to support the Manager of Operations and Senior Director. This position is vital to the effective operation of Wildcat-managed sites and includes responsibilities such as payroll and billing administration, calendar and meeting management, handling office communications, ordering supplies, and overseeing general administrative functions. The Administrative Specialist also ensures the timely processing of paperwork, manages data and metrics, and provides strong communication with internal and external stakeholders.
Support the day-to-day administrative needs of the Senior Director and Manager of Operations.
Handle payroll entry and timesheet collection, along with billing reviews and submissions.
Communicate and coordinate with internal departments, vendors, and external partners.
Manage supplies, track expenses, generate operational reports, and maintain documentation.
Respond to employee and client inquiries, ensuring clear and professional communication.
Conduct research, compile data, and prepare reports and presentation materials.
Type, file, photocopy, create forms, and maintain records as needed.
Maintain phone and email communication, taking and forwarding messages.
Schedule meetings and coordinate logistics, including location, purpose, and attendance.
Enter payroll, track attendance, and ensure timely and accurate timesheet collection.
Prepare and submit monthly billing statements, contractual invoices, and adjustments.
Assist employees with bi-weekly payroll questions and concerns.
Maintain spreadsheets tracking key metrics for attendance and field operations.
Monitor and track departmental expenses for monthly budget reviews.
Communicate with the Business Solutions Manager/Director of Production for supplies and payroll issues.
Ensure a smooth flow of information between satellite customer sites and Fedcap offices.
Coordinate with Fedcap and partners regarding operational updates and expectations.
Prepare and manage job requisitions via the ADP RM system, ensuring accuracy.
Maintain administrative files and update operational documents.
Provide customer service to internal staff and stakeholders.
Perform other duties as assigned by leadership.
Preferred: College degree in Business Administration or equivalent.
Required: Five (5) years of office experience, including two (2) years in a supervisory or high-responsibility administrative role.
An equivalent combination of education and experience will be considered.
Strong computer skills, including Microsoft Office Suite.
Excellent communication skills—verbal and written.
Ability to handle confidential information with discretion.
High attention to detail and accuracy.
Strong customer service and interpersonal skills across all levels of the organization.
Capable of developing, maintaining, and updating reports and operational documents.
At Wildcat, we are committed to helping individuals overcome employment barriers and transition into meaningful work. We operate with integrity, purpose, and a commitment to community impact. Our team values collaboration, transparency, and a strong work ethic to support those we serve and one another.
This role operates in a professional office setting and may require the use of standard office equipment such as computers, phones, printers, and filing systems. Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions.
The Power of Possible™
For nearly 90 years, The Fedcap Group has developed scalable, innovative and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group is the parent company of a growing number of top-tier nonprofit affiliates dedicated to serving over 300,000 children and adults each year across the United States, Canada the United Kingdom and Australia. The Fedcap Group provides educational services to every age group, vocational training in high-growth labor industries, behavioral health services, work readiness skill-building and jobs—all targeted to helping people achieve long-term self-sufficiency. The work of The Fedcap Group is structured within four major practice areas: Education, Workforce Development, Health and Economic Development, which are strategically aligned for maximum impact. Fedcap delivers research-based solutions that open doors to economic mobility and well-being for barriered communities. The Fedcap Group also invests its time and resources in broader systems change—working in partnership with federal, state and local government to improve the way services are designed, funded and delivered.
Offices: 633 3rd Ave, 6th Floor, New York, NY 10017, US
The Power of Possible™
For nearly 90 years, The Fedcap Group has developed scalable, innovative and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group is the parent company of a growing number of top-tier nonprofit affiliates dedicated to serving over 300,000 children and adults each year across the United States, Canada the United Kingdom and Australia. The Fedcap Group provides educational services to every age group, vocational training in high-growth labor industries, behavioral health services, work readiness skill-building and jobs—all targeted to helping people achieve long-term self-sufficiency. The work of The Fedcap Group is structured within four major practice areas: Education, Workforce Development, Health and Economic Development, which are strategically aligned for maximum impact. Fedcap delivers research-based solutions that open doors to economic mobility and well-being for barriered communities. The Fedcap Group also invests its time and resources in broader systems change—working in partnership with federal, state and local government to improve the way services are designed, funded and delivered.
Offices: 633 3rd Ave, 6th Floor, New York, NY 10017, US
