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Department Chairs' Secretary (part-time 17.5 hours/week)
The Department Chairs' Secretary manages the department chair's calendar, coordinates academic scheduling, and oversees logistics for faculty meetings. The role also involves providing administrative support to faculty committees and serving as a welcoming representative for students and visitors.
Requirements
Candidates must have a high school diploma or equivalent and previous administrative or office experience. A firm commitment to the mission of BYU and proficiency in Microsoft Office are required.
Full job description
Why Work at BYU
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.”
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it an inspiring place to work.
Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worth to hold a current temple recommend.
Department Chairs' Secretary (part-time 17.5 hours/week)
Brigham Young University seeks a dedicated, service-oriented individual to serve as the Department Chairs’ Secretary in the Department of Physics & Astronomy. In harmony with BYU’s mission to assist individuals in their quest for perfection and eternal life, this position supports both the academic and spiritual purposes of the university.
The Department Chairs’ Secretary contributes to an environment where rigorous scholarship, inspired teaching, and discipleship of Jesus Christ are integrated. By providing attentive administrative support, the successful candidate helps foster a department culture grounded in faith, integrity, respect, and a commitment to excellence in learning and service.
What you’ll do in this position:
Manage and maintain the Department Chair’s calendar, including scheduling appointments and meetings
Oversee logistics for faculty educational development meetings
Support the Associate Chair over students by reviewing TA applications and coordinate TA meeting schedules
Help faculty committees with their individual missions in accordance with established procedures and policies
Serve as a welcoming and Christlike representative for students, faculty, staff, and visitors contacting or visiting the department
Coordinate all academic scheduling needs, including course materials, for two academic teaching areas
Arrange and schedule rooms for other academic purposes
Distribute official departmental communications in a professional and mission-consistent manner
Provide administrative support that strengthens the department’s capacity to advance inspired teaching, meaningful scholarship, mentoring, and service
What qualifies you for this role:
Required
A firm commitment to the mission of BYU
High school diploma or equivalent
Previous administrative or office experience in any setting
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office and standard office technology
Demonstrated professionalism, discretion, reliability, and personal integrity
Preferred
Associate or bachelor’s degree
1+ years of previous administrative or office experience in any setting
Experience in a university or higher education setting
Familiarity with BYU administrative systems and procedures
Demonstrated ability to contribute to a positive, faith-centered workplace culture
What we offer in return:
This position comes with fantastic benefits, including:
Employee assistance program, available to the employee and all members of their household
Access to the library
Free on-campus parking
Free UTA pass
Discounts at the BYU Store and for many events at BYU
Pay Grade: 47
Typical Starting Pay: $18.75-$23.75
The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.
If the job doesn’t have a post-end date, the job could close at any time on any day
Required Documents:
All Staff positions require a resume.
Refer to the Job Posting for any additional required documents.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!
We deliver experiences that elevate lives at BYU and beyond.
Industry
IT Services and IT Consulting
Company size
501-1,000 employees
Headquarters
Provo, Utah
LinkedIn followers
1,370
Brigham Young University's Office of Information Technology partners with campus departments and university leadership to improve digital experiences that affect BYU students, employees, faculty, and guests. We take our role very seriously and work hard to improve our products, services, employees, and processes to maximize the value we provide to the university.
We deliver experiences that elevate lives at BYU and beyond.
Industry
IT Services and IT Consulting
Company size
501-1,000 employees
Headquarters
Provo, Utah
LinkedIn followers
1,370
Brigham Young University's Office of Information Technology partners with campus departments and university leadership to improve digital experiences that affect BYU students, employees, faculty, and guests. We take our role very seriously and work hard to improve our products, services, employees, and processes to maximize the value we provide to the university.