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Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)Simpson Querrey Biomedical Research Center

The Assoc Director, Proposal and Award Services reports to the Director, Office of Sponsored Programs (OSP), and is responsible for supporting research activity by providing supervision and training oversight to the OSP Proposal and Award Services teams and the institution at-large while providing proposal and award support as assigned. This position supports the Director by disseminating job critical information and resources, developing and implementing training programs, proposing process improvements to enhance efficiencies, promoting collaboration with cross-functional teams, and facilitating award review and acceptance. Additionally, Associate Director maybe required to maintain a moderate proposal and award workload for select faculty or divisions.

Essential Job Functions:

• Advises the Director on staffing needs for the OSP Proposal and Award Services teams. Responsible for coordination of onboarding, training, and evaluating team members.

• Directly supervises the Managers of the Proposal and Award Services teams.

• In coordination with managers, plans the professional development needs for the OSP Proposal and Award Services teams.

• Responsible for actively monitoring and distributions of workloads across the OSP Proposal and Award Services teams, and for ensuring adequate support is in place during high volume proposal submission periods including NIH cycle deadlines.

• Monitors and advises on the development of onboarding materials and other forms of training documentation as needed to address knowledge gaps and encourage employee growth and development.

• Reviews organizational training needs for a variety of constituents (Faculty, Staff, other RA Teams), develops and conducts training as identified.

• Shares knowledge and expertise on matters pertaining to the interpretation of Federal, State and Institutional policies, procedures and guidelines with OSP Grants & Contracts team and faculty.

• Liaison and resource to Research Support Office, Research Business Management, Finance, ORIC, OCCT, and clinical operations staff in research processes related to OSP’s role in operational and financial concerns regarding grants; participates in process analysis and improvement; prepares and presents training to investigators and clinical research staff on aspects of grants, awards, and subaward/research agreements.

• Identifies and promotes ways to streamline efficiencies through grant management tools including the electronic research administration software system and DocuSign.

• Develops and ensures efficient processes exist for award receipt, review and processing across partner teams and between grants team members and PIs.

• Prepares and disseminates reports as requested by Director OSP, Manne Research Institute leadership, and faculty.

• Serves as the backup institutional official for all grant and contract submissions in the absence of the Director, OSP.

• Serves as backup for managers to submit proposals and negotiate/accept during absences or heavy volumes.

• Responsible for special projects as requested by the Director, OSP.

• Other job functions as assigned.

Knowledge, Skills and Abilities:

• A level of knowledge acquired through a bachelor’s degree and a minimum of 7 years progressive experience in Research Administration and Sponsored Programs or a Masters and 5 years.

• NIH/HHS experience preferred.

• CRA, CPRA, or CFRA preferred. Alternatively, expectation is that the incumbent will sit for one of the certification exams within 18 months of hire.

• Demonstrated mentoring and training skills for a variety of audiences from faculty to research administrators.

• Interpersonal skills necessary to provide effective leadership for team personnel, to a variety of internal and external contacts and to interact effectively with physicians, PI’s, and other medical center personnel.

• Ability to establish priorities and to react to a large number of requests and needs.

• Proficient in Microsoft office and related software tools; prefer experience training and using electronic research administration systems, including Cayuse Research Suite

Education

Pay Range

$99,840.00-$164,736.00 Salary

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.  

Lurie Children’s and its affiliates are equal employment opportunity employers.  We value diversity and are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. 

For questions about how to request an accommodation please contact: [email protected]

AI Notice 

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [email protected]