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Leon's Furniture
DC Manager
Calgary, Alberta, Canada · On-site
Mid level
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Full-time
Medical Insurance, Dental Insurance, Basic Life Insurance, Disability Insurance, RRSP Matching, Paid Time Off
Posted 14d ago
~40 hrs/week
Responsibilities
Coordinate and execute maintenance and repair activities for fleet assets to minimize downtime and ensure regulatory compliance. Manage vendor relationships, purchase orders, and maintenance records using fleet management systems.
Requirements
Requires bilingual proficiency in French and English and 3-5 years of experience in fleet maintenance coordination. Must have knowledge of commercial vehicle components and familiarity with DOT/FMCSA or NSC regulations.
Full job description
Schedule: Monday to Friday: 5:00am - 1:00pm (Hybrid)
The Bilingual Fleet Maintenance Coordinator is responsible for coordinating and executing maintenance and repair activities for fleet assets, ensuring compliance, minimizing downtime, and supporting operational needs. This role manages preventive maintenance schedules, work orders, and vendor relationships while maintaining accurate records in the Fleet Management System (Ultimo and/or Truckmate). A critical aspect of this role is providing approved purchase orders to vendors before maintenance or repair work begins, based on validated estimates, and monitoring estimate-to-actual variance to control costs. Success requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors in a fast-paced environment.
KEY DUTIES AND RESPONSIBILITIES
Maintenance Scheduling & Execution
Schedule and coordinate preventive maintenance (PM) and commercial vehicle inspections (CVI) for all fleet assets.
Respond to over-the-road breakdowns and arrange emergency repairs promptly.
Monitor maintenance related EDVIR defect reports and ensure timely corrective actions.
Work Order & Data Management
Create and manage work orders in Fleet Management Systems (Ultimo or Truckmate).
Maintain accurate asset profiles and detailed maintenance history.
Validate data integrity to support compliance, reporting, and financial decision-making.
Vendor Coordination & PO Management
Provide approved purchase orders to vendors before maintenance or repair work begins, ensuring alignment with validated estimates.
Review vendor estimates for accuracy and escalates approvals beyond spend thresholds.
Monitor estimate-to-actual variance and take corrective action to reduce discrepancies.
Ensure vendor compliance with SLAs and company standards.
Communication & Responsiveness
Act as the primary liaison between Fleet and Operations dispatch teams to align maintenance schedules with load planning.
Communicate proactively with third-party vendors to confirm service timelines and resolve issues.
Monitor shared fleet maintenance mailboxes and respond promptly to internal and external inquiries.
Provide timely updates to stakeholders on asset status and repair progress.
Financial & Administrative Support
Review invoices with disputes for timely processing.
Monitor, control, & approve estimates. Ensure lowest cost is a priority while still balancing service.
Actively monitor and pursue warranty opportunities.
Support monthly accruals and cost tracking.
Analytical Support
Drill into historical maintenance data to validate estimates and make cost-effective repair decisions.
Identify recurring issues and provide insights into Fleet leadership for continuous improvement.
Compliance & Safety
Ensure adherence to DOT/FMCSA or NSC regulations.
Maintain documentation for audits and inspections.
Track wheel retorque and other safety-critical tasks
3–5 years of experience in fleet maintenance coordination or related field.
Knowledge of tractors, trailers, chassis, reefers, and gensets.
Familiarity with DOT/FMCSA or NSC regulations.
Experience with Fleet Management Systems (Ultimo or Truckmate).
Strong organizational and communication skills.
Ability to prioritize and adapt in a fast-paced environment.
Proficiency in Microsoft Office; experience with reporting tools preferred.
Why Lineage?
This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members. Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.
Benefits Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, RRSP matching and paid time off.
Transforming business critical communications from creation to distribution.
Industry
Retail Office Equipment
Company size
51-200 employees
Founded
1984
Headquarters
Charlotte, North Carolina
LinkedIn followers
2,167
Welcome to Lineage, a corporation dedicated to providing cutting-edge workflow solutions for businesses across various industries. With our roots in Buffalo, New York, we have expanded to 4 locations and now serve over 15,000 clients with a team of 140 dedicated professionals. In 2023, we evolved into three distinct divisions: Lineage Accelerate, Lineage Optimize, and Lineage Connect.
Lineage Accelerate:
Specializing in hardware and software solutions, Lineage Accelerate helps businesses streamline their mailing, addressing, and document management processes. With a focus on speed, accuracy, and efficiency, our solutions are designed to expedite your communications and ensure they reach the right person at the right time. We provide these services in Buffalo and Rochester, NY, Charlotte and the Triad, NC, greater Kansas City, and Little Rock, AR metropolitan areas.
Lineage Optimize:
As our specialized printing division in New York, we partner with Konica Minolta, an industry-leading printing equipment manufacturer. Our solutions help businesses increase their printing productivity and reach, while also providing comprehensive document management and mailing solutions.
Lineage Connect:
Our nationwide outsourcing services and capabilities enable businesses to save time and money by reducing postal expenses and optimizing the production and distribution of outgoing business-critical documents. We offer disaster recovery solutions and local presorting services for the greater Kansas City area, ensuring your data remains secure and compliant.
Offices: 1629 Cross Beam Dr, Charlotte, North Carolina 28217, US · 5001 North Shore Lane, North Little Rock, Arkansas 72118, US · 385 N French Rd, Amherst, New York 14228, US · 8208 Nieman Rd, Lenexa, Kansas 66214, US · 904 Elmgrove Rd, Suite #3, Rochester, New York 14624, US
MPS and E-docs.Document ManagementOffice SuppliesRetail
How many Logistics jobs are open in Calgary, Canada right now?
There are currently 1,068 open logistics positions in Calgary, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Logistics roles in Calgary, Canada?
Companies currently hiring include Shoppers Drug Mart, Loblaw Companies Limited, Walmart, BEUMER Group, De Havilland Aircraft of Canada Limited, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Logistics jobs in Calgary, Canada?
Yes — 48 of the 1068 open logistics positions offer remote or hybrid work (3 remote, 45 hybrid).
How do I apply for Logistics jobs in Calgary, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.